Vehicle Inspection

Improve your inspection times and results by using a Vehicle Inspection Form via mobile App. Prove the roadworthiness of your fleet with ease.

Go paperless, conduct inspections easily and solve issues quicker with your teammates.

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Vehicle Checklist

Use this template to identify defects and mechanical issues of any kind of vehicle.

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Truck Inspection Checklist

Use this template for heavy vehicles inspection

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Vehicle Pre Commissioning Checklist

Use this checklist before purchasing a vehicle for the workplace.

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Vehicle Accident Report

Use this vehicle accident report to summarise a vehicle accident.

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Driver Assessment Training

Evaluate the performance and safety of drivers.

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Forklift Operator Daily Checklist

Use this template before use to assure that the machine is safe to use.

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What is a vehcile inspectionchecklist ?


In a vehicle inspection checklist, the condition of the vehicle is evaluated and all relevant repair work is specified. It is a useful tool for preventing the occurrence of hazards and ensuring vehicle safety at all times.



This article deals with:


1. How a vehicle inspection checklist can be effectively implemented


2. The small and the big inspection


3. The content of a checklist for vehicle inspection


4. Digital solution for the vehicle inspection checklist



Effectively implementation of the vehicle inspection Checklist


Maintenance logs save costs and time for problems that would otherwise go unnoticed. Through effective maintenance management, the safety of the vehicle is guaranteed at all times. This is not only good for the vehicle and safety, but also for the company's reputation.


Here are 4 useful guidelines for the effective implementation of vehicle protocols:


1. collect key data:


Details such as make and model of car, insurance and identification number should be listed, relevant data from previous inspections and repairs and the mileage should also be included.


2. plan regular inspections and maintenance work.


To ensure the safety and quality of a vehicle, regular inspections should be planned.


3. Document the operation.


Make sure that the condition of the vehicle is documented by description and pictures. This proof is useful in case of insurance issues or additional costs.


4. use available technologies


The use of digital platforms makes inspection processes easier, faster and more efficient. Store all relevant information, images and documents in one report.



The small and the large vehicle inspection


A vehicle inspection plan usually comprises more than one template. This is because a distinction is made between a small and a large inspection. A small inspection usually only checks the following:


  • Oil change
  • Wiper system
  • Air filter
  • Brakes

The large inspection is much more extensive. More components of the vehicle are inspected during it:


  • Engine (including toothed belt, spark plugs, alternator etc.)
  • Exhaust system
  • Gearbox
  • Axles and body
  • Electrics
  • Wheels and tyres

To avoid damage to the vehicle, regular vehicle inspections must be carried out. The maintenance intervals vary from manufacturer to manufacturer. Some vehicles need to be serviced after 15,000 kilometres or one year, others only after twice the number of kilometres or after two years. In newer car models, the service indicator shows when the next inspection is due.


The content of a checklist for vehicle inspection


During a vehicle inspection, the checklist serves as an aid so that no inspection on the vehicle is forgotten. Such a template should cover the following points:


  1. Hand brake
  2. Exhaust
  3. Lighting and signalling equipment
  4. Wiper and cleaning system
  5. Safety belts
  6. First-aid kit
  7. Tyres and air pressure
  8. Coolant level and anti-freeze content
  9. Brake fluid level and water content
  10. Brake pads, brake hoses and brake discs
  11. Chassis, wheel bearings and shock absorbers
  12. Lubricate locks and hinges
  13. Change oil with oil filter change
  14. Change cabin filter
  15. Check TÜV appointment
  16. Read out error memory

These are the points that belong in a checklist for the small inspection. Every two years the following points are added for the big inspection:


  1. Change air filter and fuel filter
  2. Change brake fluid
  3. Air conditioning service with disinfection
  4. Check battery
  5. Check service interval of toothed belt


Digital checklist for vehicle inspection


With Lumiform's mobile app, you can easily perform quality and safety audits, report problems in a snap and quickly assign corrective actions to responsible colleagues. Easy communication with all team members and third parties allows you to improve internal processes and resolve incidents up to four times faster.


The advantages of a digital solution for the vehicle inspection plan at a glance:


  • The flexible form construction kit helps you to convert any individual paper list into digital checklists within minutes.

  • Generate real-time data via internal processes. This makes quality and security measurable, and you can use the data to continuously optimize processes.

  • Get an overview of everything that's going on on-site.

  • All audit results are automatically bundled in a report and can be sent to stakeholders.

  • Increase the efficiency of your internal processes: Through more efficient communication within the team, with third parties and with management, as well as faster incident reporting, you solve incidents up to 4x faster than before.