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Vehicle safety inspection form template

Vehicle safety inspection form template

Ensure your vehicle meets safety standards with our comprehensive safety inspection form. Regular checks help identify potential issues early, maintaining safety and reliability.

Use this template
or download pdf
Vehicle safety inspection form template

Ensure your vehicle meets safety standards with our comprehensive safety inspection form. Regular checks help identify potential issues early, maintaining safety and reliability.

Use this template
or download pdf

About the Vehicle safety inspection form template

Using a vehicle safety inspection form helps you efficiently manage and document your vehicle checks. The template is structured to guide you through each critical inspection point, ensuring nothing is overlooked. It includes sections for brakes, lights, tires, and more, allowing you to systematically verify each component’s condition.

By following this organized approach, you can identify potential issues early, enhancing safety and reliability. The form’s clear layout supports accurate record-keeping, making it easier to track maintenance history and compliance. This not only optimizes your workflow but also ensures your vehicle remains in top condition.

Key elements of a vehicle safety inspection form

Understanding the key elements of a vehicle safety inspection form helps you enhance your documentation process. This template typically includes several crucial sections.

  1. Vehicle information: This section captures essential details like the make, model, and registration number. It ensures accurate record-keeping and helps track the vehicle’s history.
  2. Inspection checklist: This part covers critical areas such as brakes, lights, tires, and fluid levels. It ensures you systematically assess each component’s condition, helping identify potential issues early.
  3. Comments section: Here, you can note observations or recommendations, providing valuable insights for future maintenance. This information aids in addressing specific concerns and planning repairs.
  4. Sign-off area: This ensures accountability by confirming that the inspection was completed thoroughly. It adds an extra layer of verification and responsibility.

When to use a vehicle safety inspection form

You should use a vehicle safety inspection form in several key scenarios to enhance your workflow. Before long trips, conducting a thorough inspection helps ensure your vehicle is road-ready. Regular maintenance checks benefit from the structured guidance of the form, ensuring no critical component is overlooked.

If you’re managing a fleet, this template is crucial for maintaining compliance and safety standards. It helps you identify potential issues early, reducing downtime and costly repairs. This proactive approach keeps your vehicles in optimal condition.

Additionally, when buying or selling a vehicle, the form provides a clear assessment of the vehicle’s condition. It offers transparency and confidence in the transaction, ensuring all parties are informed and satisfied with the vehicle’s status.

Download Lumiform’s vehicle safety inspection form today

Keep your vehicles safe and road-ready with this comprehensive form. It covers key areas like tires, brakes, lights, and fluid levels, helping you catch potential issues before they turn into costly repairs or safety risks. Perfect for fleets or individual vehicles, it streamlines the inspection process so you can focus on keeping operations smooth.

Related categories

  • Operational excellence templates
  • Automotive templates
  • Logistics and transportation templates
  • Maintenance templates
Preview of the template
Audit
INSPECTION INFORMATION
Inspectors Name:
Date/Time:
VEHICLE INFORMATION
Vehicle Fleet Number:
Make:
Model:
TIRES
Are tire properly inflated?
Tread in acceptable condition?
Any bulges, cuts, or unusual wear.
LIGHTING
Headlights:
Do the brights work (both lamps)?
Do the dims work (both lamps)?
Do the fogs lamps work (if applicable)?
Do the rear tail lights work (both lamps)?
Parking/Turn Signals:
Are Hazard/Flashers operational (front & back)?
Does right turn signal work (front & back)?
Does left turn signal work (front & back)?
Break Lights:
Are both break lights operational?
Is the third break light operational (if applicable)?
Are all covers intact?
VISABILITY
Windshield:
Is the windshield is good condition (no cracks)?
Is the windshield clean (inside & outside)?
Are the windshield wipers operational & in good condition?
Does the windshield washer fluid work properly?
External/Sideview Mirrors:
Are the external/sideview mirrors clean?
Are the external/sideview adjustable?
Rearview Mirror:
Is the rear view mirror clean?
Is the rear view mirror adjustable?
INTERNAL CONTROLS & GAUGES
Vehicle Gauges:
Is there a clear line of sight to the dashboard gauges?
Does the speedometer work correctly?
Does the temperature gauge work correctly?
Does the fuel gauge work correctly?
Does the battery indicator light work correctly?
Seat Belts:
Are all seat belts fully operational (latch, unlatch, and lock on hard break)?
Are all seat belts in good condition (no tears)?
Horn:
Does the horn work?
Is the horn sound at a reasonable volume?
MAINTENANCE
Fluids:
Engine fluids will be checked weekly unless dashboard gauges suggest a problem. Check with safety manager to see when fluids were last checked.
Is the oil level in the acceptable range?
Is the break fluid in the acceptable range?
Is the anti-freeze/coolant topped off?
Is the transmission fluid in the acceptable range?
Is the windshield washer fluid topped off?
Vehicle Operations:
Does the vehicle break properly?
Is the turning/steering responsive and working properly?
Does the vehicle accelerate properly?
Does the vehicle idle within a an acceptable range (650-1,000 RPM)?
Towing/Coupling:
This section should only apply if you will be towing anything during use. If a trailer is being use please inspect the trailer for all applicable items on is checklist. Only mark "YES" if BOTH the vehicle and trailer are in compliance. If EITHER are not in compliance mark "NO" and note the issue in the details.
Does the tow hitch work properly?
Are all of the lights on the trailer fully functioning (break lights, right/left turn signals, hazards/flashers)?
EMERGENCY/WEATHER EQUIPMENT
Are safety chains in good, working condition?
If the First-Aid kit fully stocked?
Is the Fire extinguisher fully charged?
OTHER ISSUES
Please described any major issues in detail below:

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Vehicle inspection: A comprehensive guideVehicle maintenance: Essential tips for every driverFleet maintenance: How to build a successful programCommercial vehicle maintenance: The ultimate guide for transporters and fleet managers
See all topic guides

Template collections

See comprehensive collections of best practice templates related to this topic.

Best 15 free vehicle inspection forms34 free safety inspection checklists for every industry10 free vehicle maintenance checklists4 free vehicle pre start checklists
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Safety inspection appVehicle inspection softwareVehicle maintenance softwarePre-Trip Inspection App for Drivers
See all use cases

Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Vehicle Maintenance App: 4 Key FeaturesHow to perform safety inspectionsRoad Safety: A Guide to Responsible and Safe DrivingMaintenance: best practices and benefits

Frequently asked questions

What is a vehicle safety inspection form used for?

A vehicle safety inspection form is used to ensure your vehicle meets safety standards by systematically checking critical components like brakes, lights, and tires. This helps identify potential issues early, enhancing safety and reliability while maintaining compliance with regulations.

How often should I conduct a vehicle safety inspection?

Conducting a vehicle safety inspection regularly is crucial. For personal vehicles, consider doing it before long trips or every few months. Fleet managers should perform inspections more frequently to maintain safety standards and minimize downtime.

Who benefits from using a vehicle safety inspection form?

Fleet managers, vehicle owners, and buyers or sellers benefit from using this inspection form. It ensures safety, reliability, and transparency, providing peace of mind by confirming that vehicles are in optimal condition and compliant with regulations.

How can a vehicle safety inspection form save money?

Using a vehicle safety inspection form can save money by identifying potential issues before they become costly repairs. Regular inspections help maintain vehicle efficiency, reduce unexpected breakdowns, and extend the lifespan of your vehicle, ultimately lowering maintenance costs.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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