Vehicle Safety Inspection Form | Download FREE PDF Template

Templates

Vehicle safety inspection form template

Use this template with Lumiform

Customize this template or build your own
Fill out templates via mobile app
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

Learn more

Use this template with Lumiform

Customize this template or build your own
Fill out templates via mobile app
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

Learn more

This vehicle safety inspection form template transforms how you monitor and maintain your fleet’s safety standards. Created for fleet managers and safety officers, it provides a structured approach to identifying potential mechanical issues before they lead to costly breakdowns or accidents. The template covers all critical inspection points from brakes and tires to electrical systems and fluid levels, with clear pass/fail criteria for each component.

Regular vehicle inspections using standardized forms like this one are essential for compliance with safety regulations and can reduce your accident-related costs significantly. Research indicates that proper fleet maintenance and inspection procedures can reduce vehicle-related incidents by up to 65%, making this template an invaluable tool for your safety program.

Related categories

Created by

Inioluwa Ademuwagun

Preview of the template

Audit

INSPECTION INFORMATION

Inspectors Name:

Date/Time:

VEHICLE INFORMATION

Vehicle Fleet Number:

Make:

Model:

TIRES

Are tire properly inflated?

Tread in acceptable condition?

Any bulges, cuts, or unusual wear.

LIGHTING

Headlights:

Do the brights work (both lamps)?

Do the dims work (both lamps)?

Do the fogs lamps work (if applicable)?

Do the rear tail lights work (both lamps)?

Parking/Turn Signals:

Are Hazard/Flashers operational (front & back)?

Does right turn signal work (front & back)?

Does left turn signal work (front & back)?

Break Lights:

Are both break lights operational?

Is the third break light operational (if applicable)?

Are all covers intact?

VISABILITY

Windshield:

Is the windshield is good condition (no cracks)?

Is the windshield clean (inside & outside)?

Are the windshield wipers operational & in good condition?

Does the windshield washer fluid work properly?

External/Sideview Mirrors:

Are the external/sideview mirrors clean?

Are the external/sideview adjustable?

Rearview Mirror:

Is the rear view mirror clean?

Is the rear view mirror adjustable?

INTERNAL CONTROLS & GAUGES

Vehicle Gauges:

Is there a clear line of sight to the dashboard gauges?

Does the speedometer work correctly?

Does the temperature gauge work correctly?

Does the fuel gauge work correctly?

Does the battery indicator light work correctly?

Seat Belts:

Are all seat belts fully operational (latch, unlatch, and lock on hard break)?

Are all seat belts in good condition (no tears)?

Horn:

Does the horn work?

Is the horn sound at a reasonable volume?

MAINTENANCE

Fluids:

Engine fluids will be checked weekly unless dashboard gauges suggest a problem. Check with safety manager to see when fluids were last checked.

Is the oil level in the acceptable range?

Is the break fluid in the acceptable range?

Is the anti-freeze/coolant topped off?

Is the transmission fluid in the acceptable range?

Is the windshield washer fluid topped off?

Vehicle Operations:

Does the vehicle break properly?

Is the turning/steering responsive and working properly?

Does the vehicle accelerate properly?

Does the vehicle idle within a an acceptable range (650-1,000 RPM)?

Towing/Coupling:

This section should only apply if you will be towing anything during use. If a trailer is being use please inspect the trailer for all applicable items on is checklist. Only mark "YES" if BOTH the vehicle and trailer are in compliance. If EITHER are not in compliance mark "NO" and note the issue in the details.

Does the tow hitch work properly?

Are all of the lights on the trailer fully functioning (break lights, right/left turn signals, hazards/flashers)?

EMERGENCY/WEATHER EQUIPMENT

Are safety chains in good, working condition?

If the First-Aid kit fully stocked?

Is the Fire extinguisher fully charged?

OTHER ISSUES

Please described any major issues in detail below:

Frequently asked questions

How can I ensure drivers actually complete the vehicle safety inspection forms?

Ensure completion by making inspections mandatory before vehicle use, implementing digital forms with time stamps and GPS verification, providing proper training on the importance of inspections, conducting random audit checks, and recognizing drivers who consistently perform thorough inspections.

What are the legal requirements for keeping vehicle inspection records?

Legal requirements typically mandate retaining vehicle inspection records for 12-14 months, though this varies by jurisdiction. Records should be easily accessible during audits, include the inspector’s qualification documentation, and show evidence of addressing identified defects promptly.

What are the consequences of not conducting regular vehicle safety inspections?

Consequences include increased accident risk, higher repair costs from unaddressed minor issues becoming major problems, potential liability in accident cases, regulatory fines, higher insurance premiums, reduced vehicle resale value, and decreased operational efficiency due to unexpected breakdowns.

Inioluwa Ademuwagun

Inioluwa is a freelance content writer with a passion for words and everything marketing. She has worked closely with B2B SaaS and e-commerce brands creating product-led content. She loves to read fiction and would describe herself as an introverted nerd who desires to travel around the world. She currently doing that with her words till she can with her eyes

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.