Vehicle Maintenance Checklist Template – Free Download

Vehicle maintenance checklist

About the Vehicle maintenance checklist

Our vehicle maintenance checklist template aids you in standardizing daily inspections and routine servicing for your company’s vehicles. This reduces downtime while ensuring compliance across your fleet. With this template, you can quickly assign tasks, document inspections, and track maintenance actions. You’ll find it easier to keep every vehicle road-ready and compliant with industry standards.

Unplanned vehicle breakdowns account for 20% of all fleet downtime, according to Automotive Fleet, highlighting the need for structured preventive maintenance routines. For more specialized needs, you can look through our fleet vehicle maintenance checklist or vehicle preventive maintenance checklist templates.

Related categories

Preview of the template

Page 1

Exterior Check

Check for any dents or scratches

Inspect for cracked or damaged mirrors

Examine tires for proper inflation and tread depth

Check headlights, taillights, and signal lights

Interior Check

Test all dashboard lights and gauges

Ensure all seats and seatbelts are in working order

Check functionality of windshield wipers and washers

Inspect for any fluid leaks under the vehicle

Maintenance Schedule

Change engine oil and filter

Rotate tires

Replace air filter

Inspect and top up all fluid levels

Additional Notes

Note any additional maintenance required

Estimated cost of repairs or maintenance

Date of next scheduled service

Frequently asked questions

What are the most common causes of missed vehicle maintenance in business fleets?

Missed vehicle maintenance often happens due to inconsistent recordkeeping, lack of standardized checklists, and unclear task ownership. When teams rely on paper forms or memory, there’s a risk of skipping critical steps, leading to breakdowns, compliance risks, and costly repairs. Digital checklists help ensure nothing is overlooked and create accountability for every inspection.

What are easily overlooked maintenance tasks in commercial vehicle fleets?

Commonly overlooked tasks include checking tire pressure, inspecting brake pads, monitoring fluid levels, and assessing battery health. These routine checks, if skipped, can cause safety risks and expensive repairs, affecting operational efficiency and compliance.

How can I make sure my team reports vehicle defects promptly?

Encourage prompt reporting by providing a simple, mobile-friendly reporting process, making maintenance checks part of daily routines, and promoting a culture of safety. Recognize and reward diligence to keep your team engaged and proactive in flagging issues.

What are the signs that my fleet’s maintenance process needs improvement?

Warning signs include frequent breakdowns, missed inspections, incomplete records, rising repair costs, and negative audit findings. If you notice these issues, it’s time to review and strengthen your maintenance procedures.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.