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Vehicle maintenance checklist

Vehicle maintenance checklist

Use our vehicle maintenance checklist template to conduct thorough inspections, document essential details, and ensure your vehicles are always road-ready.

Use this template
or download pdf
Vehicle maintenance checklist

Use our vehicle maintenance checklist template to conduct thorough inspections, document essential details, and ensure your vehicles are always road-ready.

Use this template
or download pdf

About the Vehicle maintenance checklist

Keeping your fleet in top condition can be demanding since it requires constant inspections and repairs. A vehicle maintenance checklist template allows you to manage comprehensive vehicle inspections, covering every aspect of your fleet’s condition.

You can use this template to conduct regular exterior and interior checks, schedule essential maintenance tasks, and keep detailed records of any additional repairs needed. This will help you maintain the safety and efficiency of your vehicles, saving time and reducing costs in the long run.

Key elements of the vehicle maintenance checklist

An effective vehicle maintenance checklist template tackles key routine checks and services to ensure your vehicle runs smoothly. It includes several crucial components:

  1. Exterior check: This section includes items such as inspecting for dents, scratches, and damaged mirrors, as well as checking the tires and lights. With regular exterior checks, you can identify visible issues early, preventing minor problems from becoming major repairs.
  2. Interior check: Here, you assess the condition of the dashboard lights, gauges, seats, seatbelts, and windshield wipers. This ensures that all internal components are functioning correctly, contributing to overall vehicle safety and comfort.
  3. Maintenance schedule: This part of the template guides you in keeping track of routine maintenance tasks like changing the engine oil and rotating tires. Following a consistent maintenance schedule prolongs the lifespan of vehicles and enhances their performance.
  4. Additional notes: In this final section, you can document any extra maintenance required and even set the date for the next scheduled service. Detailed notes provide a clear maintenance history, aiding in better decision-making and budgeting.

How to customize the vehicle maintenance checklist template

You can tailor the vehicle maintenance checklist to your specific needs so it fits seamlessly into your organizational structure.

First, you can add or remove inspection items based on what type of vehicle you have. For instance, if you’re working with a heavy-duty truck, include checks for air brakes and suspension systems.

You can also adapt the template to your maintenance schedule. Incorporate intervals for daily, weekly, and monthly checks to ensure comprehensive coverage. Adjust the frequency of specific tasks based on usage and wear patterns.

Another customization tip is to incorporate your company’s branding and terminology. This makes the template more familiar and user-friendly for your team.

Enhance your vehicle’s performance using Lumiform’s tools

Improve your vehicle maintenance routine with our easy-to-use checklist template. Document important details, assign tasks with ease, and maintain thorough records that you can always refer back to. Take advantage of this template to keep your vehicle in peak condition and always ready for the road.

Related categories

  • Operational excellence templates
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  • Automotive templates
  • Logistics and transportation templates
  • Maintenance templates
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Preview of the template
Page 1
Exterior Check
Check for any dents or scratches
Inspect for cracked or damaged mirrors
Examine tires for proper inflation and tread depth
Check headlights, taillights, and signal lights
Interior Check
Test all dashboard lights and gauges
Ensure all seats and seatbelts are in working order
Check functionality of windshield wipers and washers
Inspect for any fluid leaks under the vehicle
Maintenance Schedule
Change engine oil and filter
Rotate tires
Replace air filter
Inspect and top up all fluid levels
Additional Notes
Note any additional maintenance required
Estimated cost of repairs or maintenance
Date of next scheduled service

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Commercial vehicle maintenance: The ultimate guide for transporters and fleet managersVehicle inspection: A comprehensive guideVehicle maintenance: Essential tips for every driver
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Template collections

See comprehensive collections of best practice templates related to this topic.

10 free vehicle maintenance checklists4 free vehicle pre start checklistsBest 15 free vehicle inspection forms
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Vehicle inspection softwareVehicle maintenance softwarePre-Trip Inspection App for DriversPreventive maintenance software
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Vehicle Maintenance App: 4 Key FeaturesWhat is process improvement?Maintenance: best practices and benefitsRoad Safety: A Guide to Responsible and Safe Driving

Frequently asked questions

How often should you perform vehicle maintenance checks?

Perform basic maintenance checks, such as fluid levels and tire pressure, every week. Schedule more comprehensive inspections, like brake system checks and oil changes, every 3,000 to 5,000 miles, depending on your vehicle’s usage and manufacturer recommendations. Regular maintenance allows you to detect potential issues early.

What are common signs that a vehicle needs maintenance?

Look out for warning lights on the dashboard, unusual noises, vibrations, or changes in handling. A decrease in fuel efficiency can also point to underlying problems. If you notice any of these signs, address them quickly to avoid more significant issues and expensive repairs.

How can you extend the lifespan of your vehicle?

Regular maintenance is key. Keep up with oil changes, tire rotations, and brake inspections. Driving habits also affect how long a vehicle will last–avoid harsh braking and rapid acceleration. Keep your vehicle clean too, inside and out, to prevent rust and wear.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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