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Vehicle service maintenance checklist

Vehicle service maintenance checklist

Download this customizable checklist for thorough, compliant vehicle service and safety inspections.

Use this template
or download pdf
Vehicle service maintenance checklist

Download this customizable checklist for thorough, compliant vehicle service and safety inspections.

Use this template
or download pdf

About the Vehicle service maintenance checklist

Standardize inspections and servicing tasks across your fleet with our vehicle service maintenance checklist, ensuring every critical maintenance step is covered. By using this template, you can proactively address issues before they become major problems and maintain compliance with industry regulations.

During inspections by the Commercial Vehicle Safety Alliance, nearly 19% of vehicles were removed from service due to critical safety violations—many of which stemmed from preventable maintenance issues. For other specialized needs, you can look through our fleet vehicle, high mileage, or pre-trip maintenance checklists to further tailor your maintenance program.

Related categories

  • Operational excellence templates
  • Quality management templates
  • Automotive templates
  • Logistics and transportation templates
  • Maintenance templates
  • Safety templates
Preview of the template
Page 1
Vehicle Information
Vehicle Make
Vehicle Model
Vehicle Year
Vehicle Mileage
Service Date
Exterior Inspection
Tires - Condition & Pressure
Lights - Headlights, Taillights, Turn Signals
Windshield & Wipers
Body Condition
Fluid Levels
Engine Oil
Transmission Fluid
Coolant
Brake Fluid
Under Hood Inspection
Battery - Condition & Connections
Serpentine Belt
Air Filter
Hoses & Clamps
Brakes & Suspension
Brake Pads/Shoes
Brake Rotors/Drums
Shock Absorbers
Steering & Suspension
Additional Notes
Additional Service Recommendations

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Vehicle maintenance: Essential tips for every driverVehicle inspection: A comprehensive guideCommercial vehicle maintenance: The ultimate guide for transporters and fleet managers
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Template collections

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10 free vehicle maintenance checklists4 free vehicle pre start checklistsBest 15 free vehicle inspection forms
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Use cases

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Vehicle maintenance softwareVehicle inspection softwareAsset management system softwareFleet management software
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

3 Types of vehicle inspectionsVehicle Maintenance App: 4 Key FeaturesEssential areas of fleet managementMaintenance: best practices and benefits

Frequently asked questions

How does regular vehicle maintenance impact fleet safety and compliance?

Regular vehicle maintenance directly reduces the likelihood of accidents caused by mechanical failure and helps your business stay compliant with safety regulations. This proactive approach prevents costly downtime, avoids penalties, and ensures your vehicles and drivers remain safe on the road.

What are the most common maintenance issues that lead to vehicle downtime?

Common issues include worn brakes, tire problems, fluid leaks, and faulty lights—often the result of skipped or rushed inspections. Regularly using a maintenance checklist helps catch these problems early, preventing breakdowns and unplanned downtime that can disrupt your entire operation.

Why do many businesses still struggle with vehicle maintenance compliance?

Many businesses rely on paper-based processes or inconsistent routines, leading to missed inspections and incomplete records. With digital checklists and automated reminders, you can standardize procedures and get real-time data, making compliance easier and more reliable.

What role does data analysis play in vehicle service maintenance for businesses?

Data analysis allows businesses to spot patterns in maintenance issues, predict failures, and make informed decisions about repairs or vehicle replacement. Analyzing checklist data can lead to better budgeting, better resource allocation, and improved vehicle uptime.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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