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Vehicle service maintenance checklist

Vehicle service maintenance checklist

Download this maintenance checklist for keeping your vehicle running smoothly and safely. It includes essential tasks so your vehicle can be at peak performance.

Use this template
or download pdf
Vehicle service maintenance checklist

Download this maintenance checklist for keeping your vehicle running smoothly and safely. It includes essential tasks so your vehicle can be at peak performance.

Use this template
or download pdf

About the Vehicle service maintenance checklist

Regular maintenance is critical for the smooth operations and safety of your vehicle. Our comprehensive vehicle service maintenance checklist is designed to streamline your inspection process, covering every aspect of vehicle maintenance – from inspecting fluid levels to testing the brakes.

This easy-to-use template allows you to systematically check and document the condition of vehicle components. With our vehicle service maintenance checklist, you can standardize your maintenance procedures, enhance vehicle longevity, and ensure reliability.

How to use the vehicle service maintenance checklist

A vehicle service maintenance checklist must be detailed and cover all essential routine tasks. Here’s a step-by-step guide to help you maximize the effectiveness of this template:

  1. Initial setup and customization – Begin by accessing the checklist in the Lumiform app. Customize the template based on your specific vehicle types and maintenance needs. You might add or remove questions based on the vehicle make, model, and usage. Feel free to include instructions as well to guide your team through the maintenance process.
  2. Conducting the inspection – During the inspection, go through each section of the checklist one by one. Document the condition of each component, noting any issues or areas that need attention. You can include photos and notes for more detailed documentation, especially for parts that need repair or replacement.
  3. Action management and follow-up – After completing the inspection, review the checklist to identify any action items. Set deadlines for these tasks and assign them to team members if needed. Use the app’s action tasks feature to track the progress of repairs and maintenance.
  4. Data collection and analysis – Regularly analyze the collected data to identify trends and recurring issues. This can help you make informed decisions about preventive maintenance and resource allocation. The analytics feature lets you generate reports and visualize data for better insights.

Best practices for using the vehicle service maintenance checklist

Implementing a vehicle service maintenance checklist will make your maintenance processes more organized. Check out these tips for integrating it into your workflow:

  • Schedule regular maintenance. Set up a consistent maintenance schedule for your vehicle. This allows you to identify and address issues before they become major problems so your vehicle can remain in top condition.
  • Prioritize safety checks. Focus on critical safety components such as brakes, tires, and lights. Ensuring these elements are always in optimal condition can prevent accidents and enhance overall safety.
  • Use high-quality replacement parts. Always opt for OEM (Original Equipment Manufacturer) or high-quality aftermarket parts for replacements. Using inferior parts can lead to frequent breakdowns and higher long-term costs. Quality parts result in better performance and longevity.

Efficient vehicle maintenance with Lumiform’s tools

Download the vehicle service maintenance checklist to streamline your inspection process and keep your vehicle running smoothly. With detailed sections and easy-to-follow steps, you can conduct comprehensive vehicle checks and perform timely maintenance. Start using the checklist today and see how it simplifies your routine.

Related categories

  • Operational excellence templates
  • Quality management templates
  • Automotive templates
  • Logistics and transportation templates
  • Maintenance templates
  • Safety templates
Preview of the template
Page 1
Vehicle Information
Vehicle Make
Vehicle Model
Vehicle Year
Vehicle Mileage
Service Date
Exterior Inspection
Tires - Condition & Pressure
Lights - Headlights, Taillights, Turn Signals
Windshield & Wipers
Body Condition
Fluid Levels
Engine Oil
Transmission Fluid
Coolant
Brake Fluid
Under Hood Inspection
Battery - Condition & Connections
Serpentine Belt
Air Filter
Hoses & Clamps
Brakes & Suspension
Brake Pads/Shoes
Brake Rotors/Drums
Shock Absorbers
Steering & Suspension
Additional Notes
Additional Service Recommendations

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Frequently asked questions

How often should vehicle maintenance be performed?

This depends on the type of vehicle and how it’s used. Generally, oil changes and tire rotations should be done every 5,000 to 7,000 miles. Seasonal inspections are advised before extreme weather. For high-mileage vehicles, more frequent checks may be needed for continued reliability.

What are some common signs that a vehicle needs maintenance?

Look out for unusual noises, reduced fuel efficiency, dashboard warning lights, or vibrations while driving. Other warning signs are difficulty starting the engine, uneven tire wear, and visible leaks. Address these issues quickly to prevent more serious problems.

What should be included in a pre-trip vehicle inspection?

A pre-trip vehicle inspection should assess tire pressure, fluid levels, lights, and brakes. You’ll also need to make sure the windshield wipers and mirrors are clean and working properly and check for any visible leaks or damages. This quick inspection can minimize breakdowns and ensure a safer journey.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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