Asset management software built on reliable data

Yes. Lumiform’s role-based permissions let you define what each user can view, edit, and access across the platform. The back office can perform fine-tuning edits after submission while field users see only what’s relevant to their work. Groups and roles are configured in the Administration section, so you can separate manager visibility from frontline access. This directly addresses the restricted rights and visibility control issues that make your current tool difficult to manage across multiple projects and user types.

The Lumiform mobile app comes with offline access. Field workers complete inspections without a connection, and the data syncs to the back office once connectivity is restored. Forms in transit appear in the Outbox section so you can see what is pending or delayed. This is built specifically to prevent data loss and corrupted records in low-connectivity environments like offshore vessels, where clean, reliable data transfer to the back office is non-negotiable.

The mobile app is designed so frontline workers can complete inspections with minimal training. The home screen shows assigned forms and pending tasks. Workers fill out forms, add photos, and submit without navigating complex menus. The interface is built to not overwhelm the frontline worker, and it also works offline.

Yes. Lumiform logs every change made to a form, including who made the change, what was modified, and when it happened. This audit trail runs throughout the entire inspection lifecycle, so you can verify form integrity even after signatures are captured. Users with appropriate permissions can access the full change history. This visibility is built for compliance workflows where proving data integrity matters, whether you’re managing client relationships, preparing for regulatory audits, or responding to disputes about what was originally submitted.

Lumiform generates PDF reports automatically at the point of submission. If you share a PDF export rather than giving the client direct platform access or an importable file, they receive a static document they cannot alter within Lumiform. Your original record stays in the system with its own audit trail. This does not prevent a client from editing a file in their own system, but it means you hold an unmodified original that reflects exactly what was submitted and signed on your end.

Lumiform helps you manage assets by giving you a consistent structure for sites, locations, and asset objects, so every inspection, photo, signature, and follow-up action is tied to the right place and item. Because records stay centralized and searchable, managers can quickly see what was inspected, what’s overdue, and where issues keep recurring, instead of chasing updates across teams. And when field staff work offline, submissions are saved on the device and synced later, so multi-site reporting stays complete and reliable.

Yes. When building a form in Lumiform, you can set individual fields as required. A field marked as required must be completed before the inspection can be submitted. The “no response required” setting makes a field optional, meaning the worker can leave it blank and still submit. This gives form builders direct control over which questions must be answered and which are discretionary, so incomplete submissions do not reach the back office missing critical data.

Lumiform’s pricing is designed to scale with your team. Enterprise pricing with volume discounts applies when you’re managing hundreds of full-time users across multiple sites. The more users you add, the lower your per-user cost becomes. You can explore current pricing options and request a custom quote for your team size on the pricing page.