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Explore our collection of 38 free preventive maintenance checklists

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Explore our collection of 38 free preventive maintenance checklists

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Your guide to performing and documenting efficient child care observation

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Your guide to performing and documenting efficient child care observation

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Lumiform as customer journey mapping tool in gastronomy

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Lumiform as customer journey mapping tool in gastronomy

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Asset management system software

Asset management system software

Streamline asset tracking, optimize utilization, and reduce downtime with Lumiform’s asset management software solution.

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Trusted by enterprises with proactive frontline teams and the highest standards

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Optimize asset performance and reduce costs

Case studies show Lumiform improves asset tracking, reduces downtime, and enhances maintenance efficiency.

42%

faster asset audits

35%

fewer unplanned downtimes

28%

cost reduction in asset repairs

The advantages of implementing Lumiform for asset management

Discover how Lumiform simplifies asset tracking, improves maintenance, and ensures cost-effective operations.

Prevent equipment breakdowns with proactive scheduling

Automate maintenance schedules to avoid costly disruptions and keep operations running smoothly.
Prevent equipment breakdowns with proactive scheduling

Track underutilized assets to cut waste

Identify and reallocate idle assets with real-time tracking to optimize productivity and reduce unnecessary expenses.
Track underutilized assets to cut waste

Ensure audit readiness with digital records

Maintain centralized, up-to-date documentation to simplify compliance processes and avoid penalties.
Ensure audit readiness with digital records
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Discover the impact of advanced asset management

Explore how companies have optimized operations, reduced costs, and ensured compliance with our asset management system software.

Asset management system software

Leverage our asset management system software to transform tracking, maintenance, and compliance processes.
Explore the Lumiform product
Asset management system software

95% of companies that implement Lumiform increase their frontline teams' productivity, health, and safety

High performer Europe 2024High performer emea 2024High Performer small businessHigh performer spring 2024Fastest implementationEasiest to use

Download one of our free asset management templates now and start improving your processes today.

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View all templates

We provide you with all resources you need

Access a comprehensive suite of resources designed to streamline asset management, from detailed guides to real-world use cases.

Inventory management: A complete step-by-step guide (with examples)
Topic guide

Inventory management: A complete step-by-step guide (with examples)

By Oti Francis
October 10th, 2022
•
10 min read
Just-In-Time Inventory Management: Guide 2023
Topic guide

Just-In-Time Inventory Management: Guide 2023

By Bruno Paneiva
October 13th, 2022
•
9 min read
ISO 55001: Your essential guide for asset management excellence
Topic guide

ISO 55001: Your essential guide for asset management excellence

By Oti Francis
January 22nd, 2025
•
8 min read
Top 3 free asset inventory templates for businesses
Template collection

Top 3 free asset inventory templates for businesses

By Inioluwa Ademuwagun
May 22nd, 2025
•
4 min read
5 ways workflow automation streamlines business waste management
Journal

5 ways workflow automation streamlines business waste management

By Max Elias
March 6th, 2024
•
6 min read
Maintenance: best practices and benefits
Journal

Maintenance: best practices and benefits

By Lara Barboza
May 5th, 2023
•
6 min read
How inventory management software can help you build an inventory management system
Journal

How inventory management software can help you build an inventory management system

By Max Elias
August 17th, 2023
•
5 min read
4 ways process improvement increases profits
Journal

4 ways process improvement increases profits

By Max Elias
November 8th, 2023
•
7 min read

Everything you need to boost productivity, safety, and quality.

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Other solutions that could interest you

Discover additional ways Lumiform can help optimize processes, enhance efficiency, and solve operational challenges.

Use cases

Check out how the Lumiform software can be utilized for related use cases.

Fixed Asset Software AppFacility management softwareMaintenance plan software
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Business needs

Explore the fundamental requirements of companies that are associated with this use case.

Health and safety managementQuality managementOperational excellenceCompliance and risk management
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Frequently asked questions

Can I customize Lumiform for different asset types?

Yes. You can tailor forms, inspections, and schedules to specific asset types, whether it’s machinery, tools, or vehicles. This ensures that each asset gets the right checks and follow-ups, without manual adjustments every time.

Does Lumiform work for teams with multiple locations?

Absolutely, Lumiform is built to support distributed teams. You can assign tasks by location, track performance per site, and access all results from one centralized dashboard, on mobile or desktop.

How long does it take to get started?

Most teams set up Lumiform in less than a day. You can upload existing templates, set automated workflows, and invite your team without needing IT support or a lengthy onboarding process.

Streamline how you track, manage, and maintain assets

When you’re managing dozens or even hundreds of assets across locations, small oversights can quickly disrupt operations. Missed maintenance, misplaced equipment, or incomplete records lead to delays and avoidable costs. Lumiform’s asset management system software helps you create an organized, reliable process for tracking assets.

From fleet vehicles to heavy machinery, you log issues in real time, trigger immediate follow-ups, and keep digital records complete and accessible. Everything syncs across mobile and desktop, so your team stays aligned, no matter where they are.

What you gain by digitizing inspections

When asset information is spread across spreadsheets, emails, or paper forms, small issues can pile up fast. Lumiform brings all your checks, records, and updates into one place that’s accessible across devices. You create standardized inspection routines, define follow-up actions, and assign responsibilities in just a few clicks. If a vehicle fails inspection, a task is automatically created and sent to the right person, complete with deadlines, attachments, and status updates.

Your team spends less time reporting and more time acting. With real-time visibility into open issues, completed maintenance, and asset condition over time, you can plan more thoroughly. This means fewer delays, faster handoffs, and better use of what you already own.

Here are some more of Lumiform’s key features:

  • Scheduler – Automate recurring checks to reduce missed maintenance
  • Form version logs – Keep a clear history of every inspection update
  • Response-triggered actions – Instantly assign fixes when issues are flagged

Getting started with Lumiform’s asset management system software

Rolling out a new tool doesn’t have to disrupt your team. With Lumiform, setup is simple and scalable. The key is to start small, set clear expectations, and use your data to refine how things run. Here’s how to make the most of your setup:

  1. Import your existing forms – Upload your current Word, Excel, or PDF checklists and turn them into interactive templates.
  2. Set up asset-specific schedules – Use the scheduler to assign recurring inspections by location, asset type, or team.
  3. Define triggers and workflows – Automate actions when issues are reported, from repairs to compliance reviews.
  4. Train your team on mobile – Ensure your staff knows how to use the app in the field, even offline.
  5. Track, review, and adjust – Use dashboards and logs to optimize over time and fix bottlenecks before they grow.

The shift towards proactive maintenance

Asset-heavy operations are shifting from paper logs and spreadsheets to real-time digital systems. The benefits of this include avoiding downtime, meeting compliance, and keeping teams aligned. More organizations now expect instant visibility into asset location, condition, and performance.

As a mobile-first solution, Lumiform is enabling teams to collect and act on that data directly from the field. With automated workflows, integrated photos, and detailed logs, you’re already preventing problems rather than only reacting.

Make your asset processes more efficient with Lumiform

Gain control over your assets without the paperwork overload. Sign up for a free trial to explore Lumiform’s digital tools, or schedule a demo to see how it fits your current setup. Need more details? Our team is here to answer your questions.

Related categories

  • Operational excellence
  • Facility management
  • General
  • Business processes
  • Inventory management

Everything you need to boost productivity, safety, and quality.

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