Lumiform
Features Solutions Resources Templates Enterprise Pricing
Select a language
Englishen
Deutschde
Françaisfr
Españoles
Português (BR)pt-BR
en
Contact salesLog in
Sign up
Back
Englishen
Deutschde
Françaisfr
Españoles
Português (BR)pt-BR
Features Solutions Resources Templates Enterprise Pricing
Free demo
Log in
en
Book a personal demoView video demoContact sales
Explore
Resource hubCentral repository for all Lumiform resourcesCustomer storiesReal-world successes and experiences with Lumiform.
Learn
Template collectionsComprehensive collections of best practice templates.Topic guidesComprehensive safety, quality, and excellence insights.LexiconDefinitions key to quality, safety, and compliance.
Support
Developer's guideTechnical documentation for developers.Help centerAssistance with onboarding and platform mastery.
Featured reads
Explore our collection of 38 free preventive maintenance checklists

Template collection

Explore our collection of 38 free preventive maintenance checklists

Start reading
Your guide to performing and documenting efficient child care observation

Topic guide

Your guide to performing and documenting efficient child care observation

Start reading
Lumiform as customer journey mapping tool in gastronomy

Success story

Lumiform as customer journey mapping tool in gastronomy

Start reading
Book a personal demoView video demoContact sales
By industry
Food and hospitalityManufacturingConstructionRetailTransport and logisticsFacility managementView all industries
By business needs
Health and safetyQualityOperational excellenceRisk management and complianceView all business needs
By use case
Safety management softwareEnergy audit appForklift inspection appBuilding management softwareVehicle inspection appQMS appKaizen method appProperty inspection appRestaurant inspection appElevator management appProject management softwareFire inspection app
View all app uses
Book a personal demoView video demoContact sales
Overview
Template libraryDiscover over 12,000 free, ready-made and expert proofed templates.
Use cases
CleaningMaintenanceRisk assessmentSupply chainIncident management
Business needs
Health and safety managementQuality managementOperational excellenceRisk management and compliance
Industries
Food and hospitalityManufacturingRetailTransport and logisticsConstructionFacility management
Book a personal demoView video demoContact sales
Overview
Product overviewAll features
Capabilities
Digitize
Form builderMobile AppActions
Automate
Workflow automationApprovalsIntegrations
Transparency and accountability
ReportsAnalytics
Orchestrate
Administration
Book a personal demoView video demoContact sales
Templates
Office asset management template

Office asset management template

Track asset details, locations, conditions, and responsibilities in one place with this template designed for smarter office resource management.

Use this template
or download pdf
Office asset management template

Track asset details, locations, conditions, and responsibilities in one place with this template designed for smarter office resource management.

Use this template
or download pdf

About the Office asset management template

Monitoring office equipment across teams, floors, or even locations can get time-consuming quickly. This office asset management template enables you track each asset and its location, who’s using it, when it was last serviced, and what’s next for it, all in one clear, organized format. You can use this template to standardize how your team records asset details, from acquisition to disposition.

Key elements of the office asset management template

Here’s what’s included in the template:

  • Detailed asset information: Capture the essentials like asset type, ID, and description. This helps you clearly identify each item and differentiate between similar equipment across departments.
  • Lifecycle tracking: Document acquisition date, cost, and warranty expiration. With this data, you can better plan for maintenance, budgeting, and replacement cycles.
  • Location and responsibility: Knowing where each item is and who it’s assigned to makes follow-up faster. This section reduces the chances of loss and helps with accountability.
  • Maintenance history and condition: Track the last maintenance date and current condition to keep assets in top shape. This ensures timely upkeep and minimizes downtime.
  • Disposition status: Record whether an item is in use, retired, donated, or disposed of. Clear disposition data allows you to avoid clutter and stay compliant during audits.

Customizing your office asset management template

Whether you’re managing a single-floor workspace or juggling inventory across multiple sites, this office asset management template is built to adapt. It gives you a structured baseline, but the real value lies in how you shape it to reflect your company’s systems and scope.

Start by adding custom asset types that reflect your environment. For example, IT firms might add “servers” or “peripherals,” while facility teams might need entries for “fixtures” or “HVAC units.” Use dropdown fields for consistency when logging asset condition or department names to avoid messy data down the line.

You can also scale the template by linking assets to projects, budgets, or service contracts. If you manage high-volume equipment, consider integrating QR codes for faster identification and updates via mobile. 

Build a more efficient system with Lumiform’s tools

It’s time to streamline how you assign and monitor the tools that keep your business running. With structured fields for asset details, responsibility, condition, and lifecycle stage, this template gives your team a clear path to manage office equipment with less confusion and more accountability. Assign roles, attach maintenance notes, and log updates as they happen, no matter how many assets you’re handling. 

Related categories

  • Operational excellence templates
  • Facility management templates
  • Inventory management templates
  • Templates for business processes
Preview of the template
entity_item!!!
Page 1
Asset Information
Asset ID
Asset Type
Asset Description
Acquisition Date
Acquisition Cost
Warranty Expiration Date
Location & Assignment
geolocation!!!
Assigned to
Department
Maintenance & Condition
Last Maintenance Date
Maintenance Notes
Current Condition
Disposition
Disposition Status
Disposition Date
Disposition Notes

More templates like this

Real estate asset management report template
Real estate asset management report template
Track property performance, financials, and tenant data in one place. This template streamlines reporting across your portfolio.
Inventory management templates
Asset management template
Asset management template
Track purchases, monitor maintenance, and manage asset lifecycles with a template built to support accurate, day-to-day documentation.
Inventory management templates
ISO 27001 asset management template
ISO 27001 asset management template
Track ownership, classify risk, and document asset lifecycles with this template. It gives you a reliable structure to help organize key details across systems, devices, and data.
Inventory management templates
Asset inventory management template
Asset inventory management template
Monitor every asset your business owns, from purchase to retirement. This template enables you to track details, value, condition, and ownership.
Inventory management templates
Asset inventory template
Asset inventory template
Comprehensive inventory of organization's assets
Inventory management templates
Fixed asset inventory template
Fixed asset inventory template
Simplify the management of fixed assets with this template designed to track long-term investments like machinery, vehicles, or office furniture.
Inventory management templates

Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

The Complete Guide to Asset ManagementISO 55001: Your essential guide for asset management excellenceBuilding maintenance: A comprehensive guide (with case studies & free examples)
See all topic guides

Template collections

See comprehensive collections of best practice templates related to this topic.

6 free asset management templates for all industriesTop 3 free asset inventory templates for businesses12 maintenance plan templates for any industry
See all template collections

Use cases

Check out how the Lumiform software can be utilized for related use cases.

Asset management system softwareFixed Asset Software AppAudit program softwareFacility management software
See all use cases

Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

5 ways workflow automation streamlines business waste managementMaintenance: best practices and benefitsThe Importance of Data SecurityFireproofing Your Office: Keeping Your Employees Safe

Frequently asked questions

What’s a good way to keep office asset records consistent across teams?

Use standardized fields and naming conventions across your template, like drop-downs for departments or predefined categories for asset types. This reduces errors and makes data easier to filter later. If multiple teams are involved, assign one person to regularly review entries and merge duplicates. Consistency matters more as your list grows.

How do you track asset depreciation effectively?

Incorporate a depreciation method (straight-line is the most common) into your tracking system. Add fields for original cost, expected lifespan, and current value. This makes financial planning more accurate and simplifies reporting during audits. For higher-cost equipment, link this to budget forecasts so you can plan replacements in advance.

How should you handle assets used remotely or in hybrid setups?

Create a separate category or status for off-site assets, and always log the location and assigned employee. Include fields for return dates and usage notes. Remote-use assets are more prone to wear or loss, so flag them for more frequent check-ins or service cycles to stay proactive.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
Lumiform logo
Platform
HomeSign upProductAll featuresPricingEnterpriseTrust and securityCustomer success offeringsDownload the app
Solutions
IndustriesFood and hospitalityManufacturingConstructionRetailTransport and logisticsFacility management
Business needsHealth and safetyQualityOperational excellenceRisk management and compliance
Uses cases
Learn
Template collectionsTopic guidesLexiconHelp centerJournalInfographicsVideos
Resources
Lumiform templatesby industryby use caseby business needAll categories
Customer storiesDeveloper APIResource hubIntegrations
Company
AboutJobsLegalBook a demoContact sales
© 2025 LumiformTerms and conditionsPrivacyData processingSitemap
App StoreGoogle play