Templates
Asset inventory management template

Asset inventory management template

Monitor every asset your business owns, from purchase to retirement. This template enables you to track details, value, condition, and ownership.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Asset inventory management template

Monitor every asset your business owns, from purchase to retirement. This template enables you to track details, value, condition, and ownership.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

This asset inventory management template is invaluable for tracking your organization’s valuable resources. It offers an easy-to-use system for documenting and monitoring your assets throughout their entire lifecycle, from acquisition to disposal. With dedicated sections for maintenance scheduling, depreciation calculations, and condition tracking, you’ll gain visibility over your asset portfolio.

According to CAPS Research, companies in 2024 average 83% inventory accuracy, leaving significant room for improvement. Use this template to avoid costly asset losses, prevent unexpected maintenance failures, and make data-driven decisions about when to repair, replace, or retire equipment.

Related categories

Preview of the template
Entity
Page 1
Asset Details
Asset Name
Asset ID
Asset Type
Asset Category
Purchase Date
Acquisition Cost
Vendor
Warranty Expiration
Asset Location
Assigned to
Condition
Maintenance & Servicing
Maintenance Schedule
Last Serviced On
Next Service Due
Maintenance Provider
Maintenance Notes
Depreciation
Depreciation Method
Useful Life (Years)
Salvage Value
Depreciation Expense (per year)
Accumulated Depreciation
Net Book Value
Disposal
Disposal Date
Disposal Method
Disposal Value
Disposal Notes

Frequently asked questions

How can I use this template to determine when assets need replacement?

Monitor the asset’s condition alongside the net book value calculation. When an asset’s condition deteriorates to poor while its book value remains significant, it signals a potential replacement need. The maintenance history also helps identify assets requiring excessive servicing that may be more cost-effective to replace.

Can I assign responsibility for specific assets with this template?

Yes, you can document which employee or department is responsible for each asset. This accountability tracking aids in reducing loss, ensuring proper usage, and simplifying recovery when employees leave. It also creates clear responsibility chains for maintenance and care of valuable equipment.

What’s an efficient way to implement this asset inventory template?

Start with your most valuable or critical assets rather than trying to document everything at once. Establish consistent naming conventions and categories from the beginning. Consider using asset tags with QR codes linked to each asset’s entry for easier updates and tracking during physical inventories.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.