Inventory control software for faster receiving and stock tracking

Every inspection, receiving checklist, and audit your staff currently completes on paper moves into Lumiform as a digital form. Completed forms become reports stored in the platform and accessible from any branch. The paper that accumulates back of house after a month, and compounds over two or three years, stops generating entirely. Staff fill out forms on the device, submit them, and the record exists digitally. There is no paper output unless you choose to export a PDF report.

Yes. Lumiform lets you upload existing Word and Excel files directly to create templates inside the platform. Your staff continue working with the same documents they already know, now in digital form. This removes the confusion of switching to an unfamiliar format. Upload your current files, and Lumiform converts them into usable digital forms that your kitchen teams across all branches can complete on their devices.

The Lumiform mobile app allows barcode scanning. When kitchen staff scan an item at goods receiving, the details populate automatically into the receiving checklist. Staff do not manually enter receipt dates, expiry dates, or item information. That removes manual write-up burden and keeps your receiving records accurate without adding to the workload.

Lumiform’s AI photo analysis can generate the observation description automatically from uploaded inspection photos. Corrective actions are triggered based on rules you configure when designing the form template. Instead of sitting and writing out every observation manually after an inspection, you upload the photo and the platform produces the written description. This directly removes the time you currently spend documenting findings by hand. The observation appears in the same record, attached to the relevant inspection item, without requiring manual write-up from you or your staff.

Yes. Lumiform offers integrations with cloud storage platforms including Google Drive, SharePoint, OneDrive, Box, and Dropbox. Database integrations cover MS SQL, MySQL, and PostgreSQL. Power BI connects for data visualization. Webhooks and automation platforms including Zapier, Make, Power Automate, and n8n let you trigger workflows when inspections complete or stock levels change. API access is also available for custom connections to systems not covered by the native integrations. Integrations are included in the Enterprise plan and available as add-ons on the Professional plan.

Yes, Lumiform provides API access. This lets your team build a direct connection between Lumiform and your inventory management system or any other platform you operate. If you want to pull inspection data, receiving records, or completed form results into another system programmatically, the API supports that. API access is available as an add-on on the Professional plan and is included in the Enterprise plan.

Lumiform does not sell hardware or devices. The platform runs on standard iOS and Android mobile devices, desktop, and tablets, which you source independently. Any smartphone, tablet, or desktop your staff already uses can run Lumiform. This means there is no proprietary hardware requirement and no additional device procurement through Lumiform. Your existing devices at each branch are sufficient to conduct inspections, scan barcodes, upload photos, and complete receiving checklists.