Templates
Asset management template

Asset management template

Track purchases, monitor maintenance, and manage asset lifecycles with a template built to support accurate, day-to-day documentation.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Asset management template

Track purchases, monitor maintenance, and manage asset lifecycles with a template built to support accurate, day-to-day documentation.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Keep track of your valuable business assets with this management template. From initial purchase details to maintenance schedules and eventual disposal, it creates organized documentation for each asset.

By implementing digital work management like this across your organization, you can reduce maintenance costs by 20-30% through better planning and resource allocation, as research from McKinsey has shown. This template is particularly valuable for multi-site operations where keeping track of equipment location, condition, and responsible parties can prevent costly asset losses and downtime.

Related categories

Preview of the template
Entity
Page 1
Asset Information
Asset ID
Asset Type
Asset Description
Serial Number
Purchase Date
Purchase Price
Warranty Expiration
Asset Location
Department
Responsible Employee
Maintenance and Repair
Maintenance Schedule
Last Maintenance Date
Maintenance Notes
Repair History
Disposal and Retirement
Retirement Date
Disposal Method
Disposal Notes

Frequently asked questions

How can I use this asset management template to reduce maintenance costs?

This template helps reduce costs by enabling preventive maintenance scheduling based on purchase dates and previous maintenance records. By tracking repair history, you can identify recurring issues, make informed repair-or-replace decisions, and extend asset lifespans. This also prevents duplicate work and helps optimize maintenance resource allocation.

What information should I include in the asset description?

The asset description should contain specific details that help identify the item without seeing it physically. Include the make, model, color, size, and any distinctive features or markings. For IT hardware, note the processor, memory, and storage specifications. This detailed description ensures accurate identification when multiple similar assets exist.

When should I retire an asset versus continuing maintenance?

Consider retirement when maintenance costs exceed 30% of replacement value annually, when parts become scarce, when technology becomes obsolete, or when efficiency declines significantly. Document these factors in your maintenance notes to justify disposal decisions and create a clear record for accounting and procurement planning.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.