Building maintenance software for comprehensive site control

Yes. This is Lumiform’s core workflow: you build digital checklists in the no-code form builder, schedule them at set intervals, and assign them to teams or locations. Field workers see upcoming tasks in the mobile app and complete them on site, while managers track completion and overdue items in real time on the desktop dashboard. This avoids the situation where checks are “somewhere in emails” and nobody can confirm what was actually done.

Field teams can complete inspections in the Lumiform mobile app with minimal onboarding because the app is designed for frontline execution, not office administration. Forms are straightforward to navigate, and offline mode means poor connectivity on site doesn’t block completion. For teams that resist “yet another app,” the key is that the field task stays simple: follow the checklist, capture findings, and submit, without complex menus or admin work.

Contractors can complete inspections directly in Lumiform, so their reports are submitted into the system rather than sent as attachments. You can configure contractor access so their staff complete assigned checklists on site and results appear immediately in your dashboard with a timestamp and the name of who completed them. This removes the manual loop of receiving a protocol, checking it, and filing it somewhere, because the record exists the moment it’s submitted.

Yes. Every completed inspection in Lumiform is time-stamped, linked to the user who performed it, and can generate an audit-ready PDF report. E-signatures can be captured inside the form, which strengthens your documentation when responsibility questions arise. If you need to show that a caretaker was on site on a specific date and completed defined checks, that evidence can be exported or shared from the system.

The app allows you to create one base template and adapt it per building rather than cloning forms per site. Lumiform’s form builder supports conditional logic, so sections can be optional or skipped depending on what applies at that location. A school without an elevator simply won’t trigger that section, which keeps your template library manageable across 100+ buildings while still reflecting real site differences.

Yes. You create an entity once in Lumiform and reference it across multiple templates and inspection schedules. A smoke protection door, for example, can appear in a monthly fire safety checklist and a quarterly building audit without being duplicated. This keeps records clean and means changes to the asset record apply everywhere it’s referenced, instead of maintaining separate entries for the same physical object.

You can use Lumiform’s Analytics and entity management to filter and view asset counts across locations, such as how many water outlets require flushing at a specific school or how many smoke protection doors exist across three buildings. This is especially useful when signing a new maintenance contract and needing a fast count of installations. The precision and speed of cross-building queries depends on how your entities and locations are structured during implementation.

Lumiform covers structured inspections, defect documentation, corrective action tracking, and audit trails, so issues found during walkthroughs become owned tasks with a recorded outcome. It does not provide full asset lifecycle management, cost benchmarking, material pricing databases, or repair cost comparisons. If you want one platform that combines inspections, asset master data, and cost management end-to-end, Lumiform focuses on the inspection and defect-tracking layer rather than the entire asset management stack.

For large-scale operations, pricing is tailored to your setup, such as how many users you have, how you roll it out, and the features you need. Enterprise plans include volume-based pricing and can cover things like integrations, API access, and advanced workflows. The exact structure is typically defined together with the sales team to match your operating model.