Building Maintenance Checklist Template

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Building Maintenance Checklist Template

Roofing

Inspect roofing at least twice a year and after any severe storm.

Has a roofing file for each building been created?

Yes No N/A

Has warranty information been reviewed?

Yes No N/A

Roof drains clear of debris?

Yes No N/A

Examined the sheet metal, copings, and previously repaired sections? (walk the perimeter to examine)

Yes No N/A

Any wrinkles or tearing on roof-to-wall connections and flashings (at curbs and penetrations, etc.) ?

Yes No N/A

Any corrosion on metal roofs? May be caused by condensate from copper coils in rooftop HVAC units.

Yes No N/A

All traffic off of the roof to avoid membrane damage?

Yes No N/A

Green roof: Are plants healthy? Weed and trim as needed.

Yes No N/A

Green roof: Is there proper irrigation for the survival of vegetation and protection of roof membrane against leaks and ponding?

Yes No N/A

Is there a plan for a moisture survey every 5 years to detect wet insulation or leaks?

Yes No N/A

Rooftop solar array: Are panels dislodged by a buildup of ice or snow?

Yes No N/A

Rooftop solar array: Are the racks and areas around penetrations in good condition?

Yes No N/A

Rooftop solar array: Are ballasted systems mounted on a pad to protect the roof membrane from possible damage?

Yes No N/A

HVAC

Inspect at least twice a year, with seasonal start-up and run inspections.

Do screws, latches, gaskets, or missing screws need replacements?

Yes No N/A

Recharged P-traps or U-bend water traps for condensate drain pans?

Yes No N/A

Has a qualified mechanical contractor provide seasonal PM of chillers and boilers services?

Yes No N/A

For cooling towers, screens and access panels disassembled for inspection?

Yes No N/A

Inspected the cooling tower fill, support structure, sump, and spray nozzles.

Yes No N/A

Fill valve, gear box, drive coupling, fan blades, and motor bearings;

Yes No N/A

Clean starter and cabinet

Yes No N/A

Inspect wiring; check motor starter contacts for wear and proper operation; megger test the motor and log readings

Yes No N/A

Check the condition of the sump heater and contactor, and note observations

Yes No N/A

Has bearing lubrication for pump been completed at least annually? Inspect couplings and check for leaks. Investigate unusual noises

Yes No N/A

Has cleaning or replacing air filters of air handling unit been completed at least once a month (some may only need to be changed every 3-6 months)?

Yes No N/A

Has coil cleaner been applied and wiped off the condenser coil? If you need to remove panels to access the coil, use a licensed contractor.

Yes No N/A

Have the settings been periodically inspect for energy efficiency, particularly the compressor, refrigerant charge and thermal expansion valve (if applicable)?

Yes No N/A

Does the superheat temperature fall between 10-20 degrees F (in a direct pressure system)? Look up the evaporating temperature per the manufacturer that corresponds with the measured suction line pressure, then measure the actual suction line temperature – the difference between these two numbers is the superheat temperature

Yes No N/A

Have an economizer? Dampers can malfunction if they become corroded or jammed with debris. Keep tabs on all moving parts, including the actuator and linkages, as well as seals. Properly calibrate sensors at least once a year.

Yes No N/A

Plumbing and Restrooms

Inspect at least annually; investigate any leaks or unusual noises

Domestic water booster and circulation pump systems require bearing lubrication at least annually; Have the couplings been inspected for any leaks?

Yes No N/A

Domestic water heaters and boilers should be fire-tested periodically; Haves flue-gas analysis been conducted to adjust the flue draft and combustion air input to optimize efficiency?

Yes No N/A

Remote drinking water chillers need condenser fan motor bearings lubricated annually.

Yes No N/A

Check all contacts for wear and pitting, and run system control tests.

Yes No N/A

Pump down the system and remove the refrigerant according to manufacturer instructions.

Yes No N/A

Drain and replace oil in the compressor oil reservoir, including filters, strainers, and traps.

Yes No N/A

Sump and sewage ejection pumps are replaced on an as-needed basis but should be checked for function. Are exposed pumps lubricated annually?

Yes No N/A

Fixtures, particularly those in public restrooms, often withstand heavy use and abuse. Follow the manufacturer’s recommendations on how often to replace internal workings such as flappers, cartridges and diaphragms. Are there any leaks?

Yes No N/A

Lighting

Inspect at regular intervals, with group relamping when lamps begin to fail

Are luminaires that have transformers, control gear, or accessories, such as spread lenses, glare baffles, or color filters routinely checked?

Yes No N/A

Check exterior lights to make sure cables aren't torn; all screws and hardware should be in place and working, and gaskets can be replaced to provide a better watertight seal.

Yes No N/A

Replace any burned-out lamps and consider group relamping. To create your relamping schedule, calculate lamp life and how often lamps are used.

Yes No N/A

Does each lamp have the same color temperature?

Yes No N/A

Re-aim adjustable lighting as necessary

Yes No N/A

Dust lamps and clean lens surfaces to enhance lighting performance.

Yes No N/A

Because lighting elements can contain mercury or lead, it’s imperative to safely store used bulbs until they can be removed by a certified vendor. Is there documentation to verify waste went to a recycling facility and not the dump?

Yes No N/A

Long-Term Items

Electrical systems should be inspected by a licensed electrician every 3 to 5 years; PM typically includes checking switchgear, panel boards, and connections in addition to cleaning and re-torquing electrical connections. Overcurrent devices should be cleaned and lubricated as required; fusible switch units should be checked to make sure all fuses within the unit are from the same manufacturer and of the same class and rating. Note that arcing failures occur where connections have been loosened as a result of thermal cycling.

Surfaces in parking garages should be cleaned at least twice a year, with coating replacement every 10 years. Power washing is a cheap, easy way to protect the structure and delay rehabilitation projects. Pavements should be crack-filled and seal-coated on a regular basis. Mill and overlay pavements should be done every 20 years.

Completion

Name and signature:

Please note that this checklist template is a hypothetical example and provides only standard information. The template does not aim to replace, among other things, workplace, health and safety advice, medical advice, diagnosis or treatment, or any other applicable law. You should seek your professional advice to determine whether the use of such a checklist is appropriate in your workplace or jurisdiction.