Lumiform
Features Solutions Resources Templates Enterprise Pricing
Select a language
Englishen
Deutschde
Françaisfr
Españoles
Português (BR)pt-BR
en
Log in
Book a demo
Book a demo
Back
Englishen
Deutschde
Françaisfr
Españoles
Português (BR)pt-BR
Features Solutions Resources Templates Enterprise Pricing
Free demo
Log in
en
Book a personal demoView video demoContact sales
Explore
Resource hubCentral repository for all Lumiform resourcesCustomer storiesReal-world successes and experiences with Lumiform.
Learn
Template collectionsComprehensive collections of best practice templates.Topic guidesComprehensive safety, quality, and excellence insights.LexiconDefinitions key to quality, safety, and compliance.
Support
Developer's guideTechnical documentation for developers.Help centerAssistance with onboarding and platform mastery.
Featured reads
Explore our collection of 38 free preventive maintenance checklists

Template collection

Explore our collection of 38 free preventive maintenance checklists

Start reading
Your guide to performing and documenting efficient child care observation

Topic guide

Your guide to performing and documenting efficient child care observation

Start reading
Lumiform as customer journey mapping tool in gastronomy

Success story

Lumiform as customer journey mapping tool in gastronomy

Start reading
Book a personal demoView video demoContact sales
By industry
Food and hospitalityManufacturingConstructionRetailTransport and logisticsFacility managementView all industries
By business needs
Health and safetyQualityOperational excellenceRisk management and complianceView all business needs
By use case
Safety management softwareEnergy audit appForklift inspection appBuilding management softwareVehicle inspection appQMS appKaizen method appProperty inspection appRestaurant inspection appElevator management appProject management softwareFire inspection app
View all app uses
Book a personal demoView video demoContact sales
Overview
Template libraryDiscover over 12,000 free, ready-made and expert proofed templates.
Use cases
CleaningMaintenanceRisk assessmentSupply chainIncident management
Business needs
Health and safety managementQuality managementOperational excellenceRisk management and compliance
Industries
Food and hospitalityManufacturingRetailTransport and logisticsConstructionFacility management
Book a personal demoView video demoContact sales
Overview
Product overviewAll features
Capabilities
Digitize
Form builderMobile AppActions
Automate
Workflow automationApprovalsIntegrations
Transparency and accountability
ReportsAnalytics
Orchestrate
Administration
Book a personal demoView video demoContact sales
Templates
Building maintenance schedule template

Building maintenance schedule template

Keep your building in top condition with our comprehensive building maintenance schedule template. Download your free PDF from Lumiform today!

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Building maintenance schedule template

Keep your building in top condition with our comprehensive building maintenance schedule template. Download your free PDF from Lumiform today!

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

This building maintenance schedule template provides a comprehensive framework for planning and tracking all your facility’s maintenance requirements throughout the year. With dedicated sections for daily, weekly, monthly, quarterly, and annual tasks, you’ll ensure no critical maintenance activity falls through the cracks. For example, scheduling routine checks of roofing systems before rainy seasons helps prevent water damage that could otherwise lead to extensive repairs and business disruptions.

Research from the International Facility Management Association demonstrates that organizations implementing systematic maintenance scheduling typically reduce facility costs by 12-18% compared to those relying on reactive maintenance. This template helps you transition from constantly responding to breakdowns to confidently managing a proactive maintenance program that extends equipment life and improves reliability.

Related categories

  • Operational excellence templates
  • Facility management templates
  • Maintenance templates
Preview of the template
Page 1
General Building Maintenance
Inspect building exterior
Clean gutters and downspouts
Inspect and service HVAC system
Electrical System Maintenance
Inspect and test electrical panels
Check for proper lighting operation
Inspect and service electrical equipment
Plumbing System Maintenance
Inspect and test plumbing fixtures
Check for any leaks
Clean drains and remove blockages
Safety and Security
Inspect and test fire alarm system
Check emergency lighting and exit signs
Inspect and service security system

More templates like this

Building maintenance inspection checklist template
Building maintenance inspection checklist template
Templates for business processes
Building preventive maintenance checklist template
Building preventive maintenance checklist template
Use this building preventive maintenance checklist to check the roofing, lighting, HVAC, and plumbing of the building.
Maintenance templates
Commercial building maintenance checklist template
Commercial building maintenance checklist template
Comprehensive checklist for maintaining a commercial building
Templates for business processes
Building maintenance checklist template
Building maintenance checklist template
Use this building maintenance checklist to carry out preventive maintenance to maintain the building's roofing, lighting, air conditioning and plumbing.
Maintenance templates
Building maintenance plan template
Building maintenance plan template
Keep building upkeep on schedule with this template. It's ideal for teams managing properties, facilities, or commercial spaces.
Maintenance templates
Building maintenance schedule template
Building maintenance schedule template
A form to schedule periodic building maintenance tasks
Maintenance templates

Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Building maintenance: A comprehensive guide (with case studies & free examples)Building condition assessment (BCA): Your guide to proactive maintenanceA beginner’s guide to indoor air quality standardsA must-read guide to asbestos disposal for proper safety
See all topic guides

Template collections

See comprehensive collections of best practice templates related to this topic.

Top 27 free maintenance checklist templates14 free building maintenance checklist templatesFree 39 preventive maintenance checklist templates for every industry12 maintenance plan templates for any industry
See all template collections

Use cases

Check out how the Lumiform software can be utilized for related use cases.

Building maintenance softwareMaintenance softwareBuilding management softwareBuilding security software
See all use cases

Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

6 benefits of maintenance6 main types of maintenanceHow to measure operational excellenceMaintenance: best practices and benefits

Frequently asked questions

How can I ensure my building maintenance schedule is actually followed?

Ensure schedule adherence by implementing digital reminders and notifications, creating clear accountability by assigning specific tasks to named individuals, conducting regular schedule compliance reviews, incorporating maintenance completion into performance metrics, and making the schedule visually accessible to the entire maintenance team through shared calendars or maintenance boards.

What documentation should accompany my building maintenance schedule?

Accompany your maintenance schedule with equipment inventory lists including model/serial numbers, maintenance procedure documents with step-by-step instructions, parts and supplies inventories, maintenance history logs, warranty information for covered equipment, and contact information for specialized service providers when needed for complex systems.

How can I track completion and compliance with my maintenance schedule?

Track maintenance schedule compliance using digital maintenance management software with automated task assignment and completion verification, implementing QR codes or barcodes at equipment locations for easy documentation, requiring photo evidence of completed work, conducting random quality checks of recently maintained systems, and reviewing completion rates during regular maintenance team meetings.

What’s the most effective way to update my maintenance schedule over time?

Update your maintenance schedule effectively by conducting quarterly schedule reviews to assess completion rates and timing accuracy, analyzing maintenance findings to adjust task frequencies, incorporating feedback from maintenance personnel about task sequencing, updating the schedule when adding new equipment, and performing an annual comprehensive review to optimize the schedule based on the previous year’s performance.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
Lumiform logo
Platform
HomeProductAll featuresPricingEnterpriseTrust and securityCustomer success offeringsDownload the appDemo videos
Solutions
IndustriesFood and hospitalityManufacturingConstructionRetailTransport and logisticsFacility management
Business needsHealth and safetyQualityOperational excellenceRisk management and compliance
Uses cases
Learn
Template collectionsTopic guidesLexiconHelp centerJournalInfographicsVideos
Resources
Lumiform templatesby industryby use caseby business needAll categories
Customer storiesDeveloper APIResource hubIntegrations
Company
AboutJobsLegalBook a demoContact sales
© 2025 LumiformTerms and conditionsPrivacyData processingSitemap
App StoreGoogle play