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Building preventive maintenance checklist

Building preventive maintenance checklist

Keep your building in top condition with our comprehensive preventive maintenance checklist. Identify issues early, implement controls, and maintain high standards. Download your free PDF from Lumiform today!

Use this template
or download pdf
Building preventive maintenance checklist

Keep your building in top condition with our comprehensive preventive maintenance checklist. Identify issues early, implement controls, and maintain high standards. Download your free PDF from Lumiform today!

Use this template
or download pdf

A building preventive maintenance checklist is essential for ensuring the safety, efficiency, and longevity of your building infrastructure. This template provides a structured approach to regular maintenance checks, ensuring all critical areas are covered.

By using this checklist, you can identify potential issues early, enhance operational efficiency, and ensure compliance with safety standards. This checklist supports proactive facility management, enabling thorough evaluations and timely interventions.

Identify issues early and enhance your building maintenance strategy

The primary purpose of our building preventive maintenance checklist template is to provide a comprehensive framework for conducting regular maintenance checks. This template ensures all critical areas are covered, helping you manage maintenance tasks and ensure safety. By using this checklist, you can streamline the maintenance process, identify issues early, and enhance overall building performance.

Regular maintenance helps prevent costly repairs and ensures that your building operates efficiently. It supports a proactive approach with detailed documentation and regular assessments. Ultimately, this checklist fosters a safe and efficient building environment, leading to improved longevity and compliance with safety regulations.

Key elements of the building preventive maintenance checklist

Our checklist includes essential components to ensure thorough evaluations:

  • General building information: Record details such as the building location, inspection date, and inspector’s name. This foundational information ensures accurate documentation and aids in tracking maintenance history, making it easier to monitor compliance and identify recurring issues.
  • Structural inspections: Assess the condition of the building’s structural elements, including foundations, walls, and roofs. Identifying wear or damage early helps prioritize repairs and maintain the structural integrity of the building.
  • HVAC systems: Inspect heating, ventilation, and air conditioning systems for proper operation and efficiency. Regular maintenance of these systems ensures optimal performance and energy efficiency, enhancing indoor comfort.
  • Electrical systems: Check electrical panels, wiring, and fixtures for safety and functionality. Ensuring these components are in good condition prevents electrical hazards and ensures reliable power supply.
  • Plumbing systems: Evaluate plumbing fixtures, pipes, and drains for leaks or blockages. Regular inspection and maintenance prevent water damage and ensure efficient water usage.
  • Safety equipment: Verify the presence and condition of safety equipment such as fire extinguishers, smoke detectors, and emergency exits. Ensuring these are functional is crucial for maintaining a safe environment and complying with safety regulations.
  • Exterior and grounds maintenance: Inspect the building’s exterior, including doors, windows, and landscaping, for wear and damage. Regular maintenance enhances curb appeal and prevents potential safety hazards.
  • Documentation and follow-up: Maintain comprehensive records of inspections and any corrective actions taken. This ensures transparency and supports continuous improvement in maintenance practices, providing a clear history of efforts and facilitating future planning.

Each section guides you through essential tasks, ensuring nothing is overlooked. This comprehensive approach drives successful maintenance management, promoting safety and efficiency within your building.

Get started with Lumiform’s building preventive maintenance checklist

Ready to enhance your building maintenance routine? Download Lumiform’s free building preventive maintenance checklist template today and implement a robust strategy for managing maintenance tasks. Our user-friendly template will help you ensure safety, prevent issues, and maintain high standards.

Act now—take the first step towards a safe and efficient building environment! Download your free template and set new standards with Lumiform.

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Related categories

Preview of the template
Audit
Roofing
Inspect at least twice a year and after any severe storm
Has a roofing file for each building been created?
Has warranty information been reviewed?
Clear roof drains of debris
Walk the perimeter to examine sheet metal, copings, and previously repaired sections
Any wrinkles or tearing on roof-to-wall connections and flashings (at curbs and penetrations, etc.) ?
For single-ply roofs, re-caulk the top of face-mounted termination bars (if needed).
For bituminous roofs, check for splits in the stripping plies
Any corrosion on metal roofs? May be caused by condensate from copper coils in rooftop HVAC units.
Duct the condensating water to keep it from coming into contact with the membrane
All traffic off of the roof to avoid membrane damage?
Green roof: Are plants healthy? Weed and trim as needed.
Green roof: Is there proper irrigation for the survival of vegetation and protection of roof membrane against leaks and ponding?
Is there a plan for a moisture survey every 5 years to detect wet insulation or leaks?
Rooftop solar array: Are panels dislodged by a buildup of ice or snow?
Rooftop solar array: Are the racks and areas around penetrations in good condition?
Rooftop solar array: Are ballasted systems mounted on a pad to protect the roof membrane from possible damage?
HVAC
Inspect at least twice a year, with seasonal start-up and run inspections.
Do screws, latches, gaskets, or missing screws need replacements?
Recharge P-traps or U-bend water traps for condensate drain pans
Has a qualified mechanical contractor provide seasonal PM of chillers and boilers services?
For cooling towers, disassemble screens and access panels for inspection
Inspect the cooling tower fill, support structure, sump and spray nozzles
Fill valve, gear box, drive coupling, fan blades, and motor bearings;
Clean starter and cabinet
Inspect wiring; check motor starter contacts for wear and proper operation; megger test the motor and log readings
Check the condition of the sump heater and contactor, and log observations
Observations
Has bearing lubrication for pump been completed at least annually? Inspect couplings and check for leaks. Investigate unusual noises
Has cleaning or replacing air filters of air handling unit been completed at least once a month (some may only need to be changed every 3-6 months)?
Has coil cleaner been applied and wiped off the condenser coil? If you need to remove panels to access the coil, use a licensed contractor.
Have the settings been periodically inspect for energy efficiency, particularly the compressor, refrigerant charge and thermal expansion valve (if applicable)?
Does the superheat temperature fall between 10-20 degrees F (in a direct pressure system)? Look up the evaporating temperature per the manufacturer that corresponds with the measured suction line pressure, then measure the actual suction line temperature – the difference between these two numbers is the superheat temperature
Have an economizer? Dampers can malfunction if they become corroded or jammed with debris. Keep tabs on all moving parts, including the actuator and linkages, as well as seals. Properly calibrate sensors at least once a year.
Plumbing and Restrooms
Inspect at least annually; investigate any leaks or unusual noises
Domestic water booster and circulation pump systems require bearing lubrication at least annually; Have the couplings been inspected for any leaks?
Domestic water heaters and boilers should be fire-tested periodically; Haves flue-gas analysis been conducted to adjust the flue draft and combustion air input to optimize efficiency?
Remote drinking water chillers need condenser fan motor bearings lubricated annually.
Check all contacts for wear and pitting, and run system control tests.
Pump down the system and remove the refrigerant according to manufacturer instructions.
Drain and replace oil in the compressor oil reservoir, including filters, strainers, and traps.
Sump and sewage ejection pumps are replaced on an as-needed basis but should be checked for function. Are exposed pumps lubricated annually?
Fixtures, particularly those in public restrooms, often withstand heavy use and abuse. Follow the manufacturer’s recommendations on how often to replace internal workings such as flappers, cartridges and diaphragms. Are there any leaks?
Lighting
Inspect at regular intervals, with group relamping when lamps begin to fail
Are luminaires that have transformers, control gear, or accessories, such as spread lenses, glare baffles, or color filters routinely checked?
Check exterior lights to make sure cables aren't torn; all screws and hardware should be in place and working, and gaskets can be replaced to provide a better watertight seal.
Replace any burned-out lamps and consider group relamping. To create your relamping schedule, calculate lamp life and how often lamps are used.
Does each lamp have the same color temperature?
Re-aim adjustable lighting as necessary
Dust lamps and clean lens surfaces to enhance lighting performance.
Because lighting elements can contain mercury or lead, it’s imperative to safely store used bulbs until they can be removed by a certified vendor. Is there documentation to verify waste went to a recycling facility and not the dump?
Long-Term Items
Electrical systems should be inspected by a licensed electrician every 3 to 5 years; PM typically includes checking switchgear, panel boards, and connections in addition to cleaning and re-torquing electrical connections. Overcurrent devices should be cleaned and lubricated as required; fusible switch units should be checked to make sure all fuses within the unit are from the same manufacturer and of the same class and rating. Note that arcing failures occur where connections have been loosened as a result of thermal cycling.
Surfaces in parking garages should be cleaned at least twice a year, with coating replacement every 10 years. Power washing is a cheap, easy way to protect the structure and delay rehabilitation projects. Pavements should be crack-filled and seal-coated on a regular basis. Mill and overlay pavements should be done every 20 years.
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Frequently asked questions

What are the common challenges in implementing a preventive maintenance program for buildings?

Implementing a preventive maintenance program can be challenging due to the need for accurate scheduling and resource allocation. Often, there is a lack of detailed asset information, making it difficult to plan effectively. Budget constraints can lead to prioritizing immediate repairs over preventive tasks. Additionally, coordinating with tenants or building users to perform maintenance without disrupting daily operations can be complex.

How does preventive maintenance impact the lifespan of building systems?

Preventive maintenance significantly extends the lifespan of building systems by addressing issues before they escalate into major problems. Regular inspections and servicing ensure that systems like HVAC, plumbing, and electrical components operate efficiently. This proactive approach reduces the risk of unexpected failures, minimizes costly emergency repairs, and ensures that systems run at optimal performance, ultimately preserving the building’s structural integrity and functionality.

What role does technology play in preventive maintenance for buildings?

Technology plays a crucial role in preventive maintenance by enabling predictive analytics and real-time monitoring. Building management systems (BMS) and Internet of Things (IoT) devices collect data on system performance, helping identify potential issues early. Maintenance management software schedules tasks and tracks work orders, improving efficiency. This integration of technology ensures timely interventions, reduces downtime, and enhances the overall effectiveness of maintenance strategies.

How can building managers overcome budget constraints in preventive maintenance?

To overcome budget constraints, building managers can prioritize maintenance tasks based on criticality and risk assessment. Implementing a phased approach allows for spreading costs over time. Utilizing energy-efficient solutions and technologies can reduce operational costs, freeing up funds for maintenance. Additionally, adopting a data-driven approach to demonstrate the long-term cost savings of preventive maintenance can help justify budget allocations to stakeholders.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.