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Building maintenance scope of work template

Building maintenance scope of work template

Manage your building maintenance tasks efficiently with our scope of work template. It’ll support you in creating a detailed maintenance plan and keeping facilities in top condition.

Use this template
or download pdf
Building maintenance scope of work template

Manage your building maintenance tasks efficiently with our scope of work template. It’ll support you in creating a detailed maintenance plan and keeping facilities in top condition.

Use this template
or download pdf

About the Building maintenance scope of work template

Maintaining a building involves a wide range of tasks, from cleaning the flooring to servicing HVAC systems. With our building maintenance scope of work template, you can streamline these tasks and tackle all important areas. This template offers a detailed checklist to help you manage and track maintenance activities efficiently.

For property managers and maintenance teams, this template is an invaluable tool for standardizing processes and improving workflow. By using the building maintenance scope of work template, you can define tasks, set service terms, and maintain high standards across your maintenance operations.

Key elements of the building maintenance scope of work template

This scope of work template includes maintenance tasks for both a building’s functionality and appearance. Here’s a breakdown of its main elements:

  1. General building maintenance – This section includes tasks like inspecting and cleaning gutters, roof surfaces, and HVAC equipment. It ensures that all essential systems and structures are regularly checked and maintained. Regular inspections like this aid you in identifying potential issues before they become major problems.
  2. Interior maintenance – Next, this section focuses on the upkeep of the building’s interior, with tasks such as cleaning flooring, walls, and ceilings. This is essential for providing a safe and comfortable environment.
  3. Grounds maintenance – The template also covers the exterior areas, including landscaping, parking areas, and sidewalks. Routine maintenance of these areas is crucial for creating a welcoming outdoor environment. You’ll want regular upkeep of exterior lighting and fencing too for security purposes.
  4. Additional services – You can describe any extra services here that might be required, such as pest control or specialized cleaning. List down the costs here and the frequency of visits.

How to customize the building maintenance scope of work template

You can easily customize the building maintenance scope of work template to fit the needs of your facility and cleaning services.

Start by adjusting the sections based on different areas of the building. If you want to focus on specific locations like lobbies, restrooms, or mechanical rooms, you can create new sections for each.

Next, include fields for other services offered like pest control, seasonal maintenance, or compliance checks. This level of detail ensures that all specialized tasks are accounted for and managed effectively.

Take advantage of Lumiform’s conditional logic feature. This allows you to create dynamic forms that adapt based on user inputs. For example, if you include roof maintenance in the scope of work, conditional logic can trigger additional fields to appear, listing specific tasks like inspecting roof surfaces and checking for leaks.

Download the building maintenance scope of work template today

Experience the benefits of a well-organized maintenance plan with Lumiform’s scope of work template. Customize tasks, assign responsibilities, and ensure nothing gets overlooked. Manage everything from routine inspections to specialized maintenance with ease.

Related categories

  • Health and safety management templates
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Preview of the template
Page 1
General Building Maintenance
Inspect and clean all gutters and downspouts
Inspect and clean all roof surfaces
Inspect and service HVAC equipment
Inspect and service plumbing fixtures
Inspect and service electrical systems
Inspect and service fire safety equipment
Inspect and maintain building exterior
Interior Maintenance
Inspect and clean all flooring
Inspect and clean all walls and ceilings
Inspect and service all lighting fixtures
Inspect and service all doors and windows
Inspect and maintain all furniture and millwork
Grounds Maintenance
Inspect and maintain all landscaping
Inspect and maintain all parking areas
Inspect and maintain all sidewalks and walkways
Inspect and maintain all fencing and gates
Inspect and maintain all exterior lighting
Additional Services
Estimated number of monthly service visits
Estimated cost of monthly service
Additional comments or considerations

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Scope of work: Steps for writing and best practicesPermit to work (PTW): Your guide for safe operationsWork method statement: A comprehensive guide
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Template collections

See comprehensive collections of best practice templates related to this topic.

17 free scope of work templates14 free building maintenance checklist templates13 free permit to work templatesConduct property surveys with a building condition survey template
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Roof Inspection SoftwareBuilding Management SoftwareProperty inspection app for seamless communicationScope of work software
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Writing a project status report6 benefits of maintenance6 ways to make sure you’re practicing green constructionProject status reports: How to evaluate your journey from resolutions to results

Frequently asked questions

How often should building maintenance be performed?

This depends on the specific tasks and area. For example, HVAC systems usually need quarterly inspections, while roof checks might be done every six months. Create a maintenance calendar to track all tasks and make sure they’re completed on time.

How can I prioritize building maintenance tasks?

Assess each task’s urgency and impact. Start with those that affect safety and compliance, like fire safety equipment checks. Use a priority matrix to categorize tasks by their urgency and importance so critical issues are handled first.

What should be included in a maintenance checklist for older buildings?

For older buildings, a maintenance checklist should cover structural integrity checks, plumbing and electrical inspections, and HVAC system assessments. Focus on areas prone to wear and tear, such as roofs and foundations. Regularly update the checklist based on the building’s condition to address issues promptly.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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