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Building maintenance scope of work template

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General Building Maintenance
Inspect and clean all gutters and downspouts
Inspect and clean all roof surfaces
Inspect and service HVAC equipment
Inspect and service plumbing fixtures
Inspect and service electrical systems
Inspect and service fire safety equipment
Inspect and maintain building exterior
Interior Maintenance
Inspect and clean all flooring
Inspect and clean all walls and ceilings
Inspect and service all lighting fixtures
Inspect and service all doors and windows
Inspect and maintain all furniture and millwork
Grounds Maintenance
Inspect and maintain all landscaping
Inspect and maintain all parking areas
Inspect and maintain all sidewalks and walkways
Inspect and maintain all fencing and gates
Inspect and maintain all exterior lighting
Additional Services
Estimated number of monthly service visits
Estimated cost of monthly service
Additional comments or considerations
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Maintaining a building involves a wide range of tasks, from cleaning the flooring to servicing HVAC systems. With our building maintenance scope of work template, you can streamline these tasks and tackle all important areas. This template offers a detailed checklist to help you manage and track all maintenance activities efficiently. For property managers and maintenance teams, this template is an invaluable tool for standardizing processes and improving workflow. By using the building maintenance scope of work template, you can define tasks, set service terms, and maintain high standards across your maintenance operations.

Key elements of the building maintenance scope of work template

This scope of work template includes maintenance tasks for both a building’s functionality and appearance. Here’s a breakdown of its main elements:
  1. General building maintenance – This section includes tasks like inspecting and cleaning gutters, roof surfaces, and HVAC equipment. It ensures that all essential systems and structures are regularly checked and maintained. Regular inspections like this aid you in identifying potential issues before they become major problems.
  2. Interior maintenance – Next, this section focuses on the upkeep of the building’s interior, with tasks such as cleaning flooring, walls, and ceilings. This is essential for providing a safe and comfortable environment.
  3. Grounds maintenance – The template also covers the exterior areas, including landscaping, parking areas, and sidewalks. Routine maintenance of these areas is crucial for creating a welcoming outdoor environment. You’ll want regular upkeep of exterior lighting and fencing too for security purposes.
  4. Additional services – You can describe any extra services here that might be required, such as pest control or specialized cleaning. List down the costs here and the frequency of visits.

How to customize the building maintenance scope of work template

You can easily customize the building maintenance scope of work template to fit the needs of your facility and cleaning services. Start by adjusting the sections based on different areas of the building. If you want to focus on specific locations like lobbies, restrooms, or mechanical rooms, you can create new sections for each. Next, include fields for other services offered like pest control, seasonal maintenance, or compliance checks. This level of detail ensures that all specialized tasks are accounted for and managed effectively. Take advantage of Lumiform’s conditional logic feature. This allows you to create dynamic forms that adapt based on user inputs. For example, if you include roof maintenance in the scope of work, conditional logic can trigger additional fields to appear, listing specific tasks like inspecting roof surfaces and checking for leaks.

Download the building maintenance scope of work template today

Experience the benefits of a well-organized maintenance plan with Lumiform’s scope of work template. Customize tasks, assign responsibilities, and ensure nothing gets overlooked. Manage everything from routine inspections to specialized maintenance with ease.
Please note that this checklist template is a hypothetical appuses-hero example and provides only standard information. The template does not aim to replace, among other things, workplace, health and safety advice, medical advice, diagnosis or treatment, or any other applicable law. You should seek your professional advice to determine whether the use of such a checklist is appropriate in your workplace or jurisdiction.

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