Why Use A Roof Inspection Software?
Switching from using manual roof inspection methods to a commercial roof inspection software brings a lot of advantages to the table which, in the long run, provides large cost savings and boosts the effectiveness of the maintenance team.
Besides the advantages of flexibility and easy modifications, using a software for your roof inspections facilitates communication and collaboration across your entire organization and even beyond.
In large commercial establishments, there are varying frequencies of roof inspections. They can be scheduled daily, weekly, or monthly, and each has a different scope of work. After the inspection is done, a report will be made and then archived. However, not every team member will be able to freely go to the office and read the report because they also have other duties that need attending to and maybe not the necessary access, especially if your team operates across state-borders.
Using a roof inspection app eliminates this issue. For once a report inspection has been made in the software, the team members will be notified and are able to access the report and read it. With Lumiform’s internal audit software you can assign roles, restrict an d open access and permit commenting on reports so that every team member can voice their thoughts and opinions.
How Can A Roof Inspection Software Encourage Accountability?
Accountability refers to the worker’s quality of being responsible for the tasks assigned to them. Meaning that workers fully accept their duties and that they are willing to be held liable in case that they have failed to do their job. In a manual inspection setting, workers still have the capacity to become accountable. However, in cases when they’re not supervised and the sun is blazing hot during their daily roof inspections, they might be tempted to just forego the inspection process and just create a made-up report.
However, when using a roof inspection software, workers become aware that their movements are being tracked in real-time. Instilling in them the need to responsibly do their duties and create an accurate report.
With a roof inspection report app you can not only establish accountability but also guarantee better accessibility of reports, which can also be helpful for future use and reference purposes.
How Can A Roof Inspection App Improve Documentation?
Using a roof inspection software enables quick generation of reports-whenever and wherever. So, unlike the manual documentation methods that involve going into the archives and manually retrieving a report, all that needs to be done is log in to the app and then select a date. Then, the roof report app will automatically bring up the report-complete with details and images.
This also means that managers and executives can easily access these reports in case they need them. Thus, removing the need for an employee to retrieve the report, scan it, and send it to them.
What Information Should a Roof Inspection Report Contain?
In order to create a comprehensive roof inspection report, it should contain these details:
- Time and Date: This is very crucial to a report because it establishes the chronology of events. For most roof inspection apps, it automatically puts in the date the report was made.
- Names of Involved In-house Inspectors/Workers: Noting who is in charge of the inspection establishes who was involved during the inspection and who can be held accountable for the work performed.
- Contractor Involved: In case, there are contractors involved, their names and contact details should also be included in the report.
- Observations: These are the findings during the inspection. Issues found and their locations on the site plan should be included. Also, it would be best to include pictures for reference and proof.
What are Common Roof Inspection Concerns and How can a Roof Inspection Software Solve Them?
One of the most common roof inspection concerns, especially for large commercial establishments, is that the location of found issues (like leaks and damages) can be easily forgotten even if it was ink-marked on the site plan. Another issue would be an incorrect location marker was placed on the site plan.
A roof inspection software can easily solve this problem because it can automatically put accurate location markers on the site plan thanks to the GPS technology that smartphones have.
Why Do You Need a Roof Inspection Software?
Using a helpful digital tool, such as an app or software to support your team during roof inspections can benefit you in many ways. While it helps you save time and paper, it is also a convenient option as opposed that helps you generate automatic reports and analyses and keeps all your documentation accessible in one place.
Use an app to accurately assess the condition of a roof on site, and keep everything up to date at all times. Add photos, assign tasks immediately and optimize your workflow by standardizing inspections.