Facility Management Software

Raise the bar for facility management inspections with our Facility Management Software.

Go paperless, conduct inspections easily and solve issues quicker with your teammates.

Rated 4.9/5 stars on Capterra
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Simplify facility management with the Lumiform App

Save documentation time

Save documentation time

With the facility management software you can easily carry out on-site inspections. Give clear instructions for corrective actions and next steps by pre-defining logic. By standardizing your audits, analyzing all data in a snap and identifying areas that need your attention much faster, you can reduce documentation time by up to 33%.

Save time with automatically generated reports

Save time with automatically generated reports

The facility management app automatically generates a professional inspection report as soon as you complete the inspection. The inspection report can be fully customized to your individual needs and contains all results, images, negative answers and reported problems. Save time by immediately sending the report from the facility management app to all responsible persons.

Optimize workflows continuously

Optimize workflows continuously

With facility management software, your exam flow is completely dynamic and not static like pen and paper. The Lumi-Flow allows you to continuously create new checklists, change individual inspections, add new logics, assign tasks on-the-fly and thus continuously adapt and optimize your quality and safety processes.

Optimize your processes with a building management tool

With the form construction kit, all templates can be adapted to new legal requirements and changed internal processes at any time. In addition, the app enables you to always collect up-to-date data for your analyses.

Create custom forms within minutes. Organise inspections to make sure the right person does all the checklists reliably.

Create forms

Conduct audits and inspections whether with a tablet or smartphone, Android or iOS – online or offline.

Conduct via App

Make sure all issues are quickly reported and seamlessly documented. Keep track of the troubleshooting, and solve issues together as a team.

Solve Issues

Don’t waste time on post-processing and digitisation of audit and inspection reports – everything is fully automated. Uncover areas that need your attention through in-depth analyses.

Results, Reports and Analyses
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The Lumiform flow

Digitise all quality and safety efforts, and cut down inspection time, with the Lumiform app. And, even more importantly, continuously optimise your quality and safety operations easily, with the Lumiform flow.

Lumiform flow

Featured templates

Facilities Maintenance Checklist

Facilities Maintenance Checklist

Use this template for a detailed, regular maintenance of a facility. See template

Building Condition Survey Report

Building Condition Survey Report

Use this template to assess the physical condition of a building. Include structural, mechanical, electrical and room-level inspections. See template

Basic Work Order Template

Basic Work Order Template

Use this template so that your customers can enter all important details of their service request. See template

Use the 20:80 Principle for Workflows in Building Management


Facility managers must ensure that inspections take place every week, if not daily. As a result, hundreds of hours are spent writing reports, filing documents and managing the necessary actions. Besides, many of them are not followed up adequately. With facilities management software on your mobile device, you can do all of this in the field and in real-time, giving managers a clear view of the team and its progress.






Record comprehensive inspection data with a mobile device


With Lumiform's facility management software, you only need a smartphone or tablet for your inspections. Never again will you have to bother transferring handwritten notes and photo files to a word processing program. The extensive functionality of the building management software also allows users to identify important areas, attach photographic evidence, add location information and much more - all within the Lumiform app.


Create an automated workflow


Avoid going to the office, again and again, only to plan inspections for installations and to compile documents for the final report. Facility maintenance management software saves facility managers time and effort by automating the planning of tasks, assigning corrective actions, and sending comprehensive reports to clients and other stakeholders.


Send comprehensive reports faster


The building management software allows you to record information immediately and generate reports in a fraction of the time. On average, Lumiform users complete their inspections in half the time it previously took. Supervisors and other team members receive reports up to eight times faster than before.





5 Requirements for the Implementation of Facility Management Software


The computer-aided facilities management software, as freeware, allows to automate routine inquiries, streamline order processes and proactively address problems via a web-based dashboard. Given the added value and benefits of facility maintenance management software, it is not surprising that many companies have begun to adopt this system and leverage its strengths.


However, implementing facilities management software is not as easy as it seems. Companies face numerous challenges from their employees and contractors. Difficulties that usually arise because factors have been overlooked. The result is generally low acceptance of FM software implementation.


Here are the five most significant challenges that facility managers have to face if they want to implement a facility management tool:



1. Insufficient planning in change management


Often the change management planning does not sufficiently cover all events that can influence the implementation. These include, but are not limited to, business growth, software upgrades and updates, and sudden changes to the hardware required to run the facilities management software. Planning should take these events into account and carefully examine them. Action plans should also be created to address associated problems. This will ensure that the implementation can be maintained even if these events occur.



2. Software features do not support business requirements


Some organizations fail to verify that the selected facility management software meets all the criteria required by business needs. For example, a facility manager may want certain features in the software, such as work order management, automatic issue of corrective actions, a unified recording system, offline inspections, and comprehensive data analysis. Typically, different facility managers have different preferences regarding the functions they require. Therefore, several facilities management software options must be prepared to select the one that best meets your business needs.



3. No hedging of customer buy-in


Some implementations of building management software fail because user acceptance tests (UAT) have not been conducted with the right end-users, such as building inspectors and contractors. There will always be employees who are willing to accept new technologies and those who are not. Therefore, you must secure the agreement of both parties.


For the integration to be successful, a facility manager should clearly explain to the end-user why the change is necessary. Show how facility management software can help people do their jobs better, and how it can ultimately improve the quality of work and life for everyone. Invite them to test it and get them excited about the benefits of the software to get them on board right from the start.



4. Lack of integration with other business software


The software in facility management does not solve a company's problems if it cannot work with other company software. Although the tool digitizes processes, it is still cumbersome for the end-user if data has to be manually transferred from one software to the other.

 

A convincing software solution in facility management can connect with other software. It offers the possibility of deep integration so that everything works as one unit and helps the end user become more productive in his role.



5. Unreliable technical support


With every new software, new questions and concerns arise again and again. If the facility manager and the users cannot rely on reliable customer service, they may not learn to use the facility management software adequately. As a result, they fall back on proven, manual methods and disregard the possibilities and advantages of a software solution.

 

Facility managers should always keep in mind that they need reliable technical support that will immediately resolve users' initial concerns about the facilities management software.


Every company faces challenges when trying to implement new solutions or abandoning old methods. Make an appointment with our customer service to learn how you can best use Lumiform's facilities management software for your business.




Features of the Facility Management Software from Lumiform


Individual digital forms

The flexible form construction kit makes it possible to create new individual checklists at any time and to adapt them again and again.


First class customer service

Lumiform's excellent 24/5 support will reliably answer all your questions about the app when you need assistance using Lumiform’s software.


Scheduling and notifications

The Lumiform App ensures that the schedule is kept. All employees receive notifications about the procedure and due dates. Managers automatically receive notifications when assignments are overdue and problems have occurred.


Time-defined work steps

Keep an eye on your schedule and use the information to identify opportunities to increase your efficiency.


Faster identification and resolution of problems

The data you collect from inspections is collected under the Analysis Tab. Here you can access all data and view your performance reports broken down by time, location and department. This helps you quickly identify causes and problems so you can fix them as quickly as possible.


Track inspections in facilities over time

Monitor your team's inspection performance and identify opportunities to improve the process and efficiency of your operations.


Integrations

Connect Lumiform's software to enterprise software systems.


Time-defined targets

Keep an eye on what's happening and identify insights from the information gained to increase your efficiency.





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