Templates
Property damage report template

Property damage report template

Track incidents with precision using this template. You’ll be able to record what happened, assess the impact, and organize repair details, all in one place.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Property damage report template

Track incidents with precision using this template. You’ll be able to record what happened, assess the impact, and organize repair details, all in one place.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

When property damage strikes your organization, documentation quality directly impacts resolution outcomes. This specialized template guides you through capturing essential damage details—location, extent, cause, and financial impact—with sections for photo evidence and witness statements. Unlike standard incident reports, it includes dedicated fields for preventive recommendations and repair tracking to stop recurring issues.

A study by Deloitte found that businesses using standardized damage reports resolve claims 35% faster and recover an average of 28% more in insurance settlements. This template transforms scattered damage information into actionable intelligence that protects your bottom line and strengthens your case when seeking compensation.

Related categories

Preview of the template
Entity
Page 1
Incident Details
Date of Incident
Time of Incident
Incident Location
Describe Incident
Damage Assessment
Type of Damage
Extent of Damage
Estimated Cost of Repairs
Repair Timeline
Claimant Information
Claimant Name
Claimant Phone
Claimant Email
Supporting Documentation
Photographs Attached
Police Report Filed
Repair Estimates Attached
Additional Documentation

Frequently asked questions

What information should I include in a property damage report?

Your report should include the incident date and time, damage location and description, cause of damage, affected items with estimated values, photo documentation from multiple angles, witness information, immediate actions taken, and repair recommendations. This comprehensive documentation creates a solid foundation for insurance claims and prevention efforts.

Who typically fills out a property damage report in a company?

It depends on the company, but facility managers, shift supervisors, or health and safety officers usually fill it out. Whoever is closest to the incident and trained to assess the situation should document it. Make sure the person knows what details to capture. By training your team in advance, you can avoid inconsistent or incomplete reporting.

How can photos enhance my property damage report?

Photos transform your report from words to visual evidence by documenting damage from multiple angles, capturing the full context of the affected area, and providing timestamp verification. They serve as irrefutable proof for insurance claims, help maintenance teams understand repair needs, and create a visual baseline for comparing conditions before and after repairs.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.