Facility Maintenance Checklist Template | Free Download

Facility maintenance checklist template

About the Facility maintenance checklist template

A facility maintenance checklist template is crucial for ensuring efficient operation and maintaining a safe environment. Consider how regular maintenance not only prevents costly repairs but also impacts the well-being of everyone on the premises. Our template guides you through systematic inspections, prompting you to identify potential issues and schedule necessary upkeep.

By using this checklist, you can uphold facility efficiency, strengthen safety measures, and achieve compliance with regulations. This checklist empowers effective facility management, enabling proactive upkeep. Reflect on how regularly assessing components like HVAC systems, plumbing, and electrical systems ensures your facility remains in peak condition.

Boost your facility maintenance routine with our free editable checklist template

The primary purpose of our facility maintenance checklist template is to provide a structured framework for inspecting and maintaining facility components. This checklist ensures all critical aspects are covered, helping you manage maintenance tasks and ensure safety.

By using this checklist, you can streamline the maintenance process, prevent issues, and enhance facility efficiency. It supports a proactive approach by ensuring thorough documentation and regular upkeep. Ultimately, this checklist supports continuous improvement, leading to a more reliable and safe facility.

Key elements of the facility maintenance checklist template

Our checklist covers essential areas to ensure comprehensive maintenance. It includes:

Inspect HVAC systems for optimal performance: Are your HVAC systems running efficiently? Regularly clean or replace filters to maintain air quality. Ensure all components function properly to prevent system failures and reduce energy costs.
Evaluate plumbing systems for integrity: Are there any leaks or blockages? Inspect pipes, faucets, and drains to ensure they are operational. Regular maintenance prevents water damage and maintains system reliability.
Check electrical systems for safety: Are all connections secure? Verify wiring and test safety devices to prevent hazards and ensure a reliable power supply. Regular checks safeguard against electrical failures.
Examine safety equipment readiness: Are fire extinguishers and alarms accessible? Ensure all safety equipment is in working order. Regular checks maintain compliance and protect occupants.
Assess structural integrity for longevity: Are there signs of wear or damage? Inspect roofs, walls, and foundations to prevent costly repairs. Regular maintenance ensures long-term stability and safety.

Each section guides you through essential maintenance tasks, ensuring nothing is overlooked. This comprehensive approach ensures successful facility upkeep, promoting efficiency and safety within your premises.

Take action with Lumiform’s facility maintenance checklist template

Ready to enhance your facility maintenance routine? Download Lumiform’s free facility maintenance checklist template today and start implementing an effective strategy for managing upkeep. Our user-friendly template will help you ensure efficiency, prevent issues, and maintain high standards.

Don’t wait—take the first step towards better facility maintenance now! Download your free checklist and elevate your facility standards with Lumiform.

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Preview of the template

Audit

Rental information

Is the property currently rented?

Name of tenant (if known)

Weekly Rental?

The weekly rental should be slightly under current market to encourage tenants to look after the property and stay longer.

Front Yard and Entrance to Dwelling

Sketch of property site

Is the street number adequately displayed?

Is the mailbox in good condition?

Is the driveway in good condition?

Is the lighting adequate and working in the entrance?

Are steps visible and safe?

Is the front garden well maintained?

Is the doorbell or knocker in good condition?

Note any other repairs required in front entrance

Entrance and hallway

Is there a security screen door with lock in good condition?

Is the front door in good condition and complying with fire regulations?

Are walls and ceiling free of damage and paintwork in good condition?

Is there a security system in good working order?

Is there a deadlock on the front and other external doors?

Is the hallway flooring in good condition?

Light fittings in good order?

Is there a smoke alarm fitting in accordance with fire regulations?

Plan of layout of rooms

Note any other repairs required in hallways

Kitchen area

Kitchen Sink taps have been updated with Mixer tap?

Have water restrictors been fitted to sink to limit flow to less than 9 litres per minute?

Mini-cocks have been installed to mixer hoses?

All power points appear in good working order?

Kitchen flooring is in good order?

Check walls are free of cracks, marks and paintwork in good order?

Check ceiling for crack and paint work in good order?

Exhaust fan in good working order?

Hot plates appear in good working order?

Oven appears in good working order?

Knobs and cupboards in good order?

Condition of tiling is in good order?

Light fitting in good order?

Is blind and or curtains in good order?

Interior Of Cupboards under sink in good order?

Bench top sealed to prevent water damage?

Check windows in good working order?

Note any other repairs required in the kitchen

Main Bathroom

Are walls and ceiling free of damage and paintwork in good condition?

Is the toilet with water saving dual flush and in good order?

Basin has Mixer Tap in good condition?

Are power points adequate in number, location and condition?

Is the tiling in the shower in good condition?

Does the shower appeared properly sealed and grouting in good condition?

Have water restrictors been fitted to shower and basin to limit flow to less than 9 litres per minute?

Have washer free taps been fitted to the shower?

Have washer free taps been fitted to the bath?

Is the bath in good condition?

Exhaust fan in good working order?

Vanity is in good condition?

Is blind and or curtains in good order?

Check windows in good working order?

Any other repairs required in the Master Bathroom?

Laundry

Are walls and ceiling free of damage and paintwork in good condition?

Are power points adequate in number, location and condition?

Check taps are not leaking and in good condition?

Check laundry tub in good condition?

Check windows in good working order?

Check floor tiles are in good condition?

Any other repairs required in the laundry?

Ensuite bathroom

Are walls and ceiling free of damage and paintwork in good condition?

Is the toilet with water saving dual flush and in good order?

Is the tiling in the shower in good condition?

Have washer free taps been fitted to the shower?

Basin has Mixer Tap in good condition?

Are power points adequate in number, location and condition?

Is blind and or curtains in good order?

Exhaust fan in good working order?

Check windows in good working order?

Check floors

Check walls/ceiling

Any other repairs required in the ensuite?

Bedroom 1

Are walls and ceiling free of damage and paintwork in good condition?

Is the carpet in good condition?

Built-in cupboards sliding door

Check windows in good working order?

Check doors

Is blind and or curtains in good order?

Are power points adequate in number, location and condition?

Any other repairs required in bedroom 1?

Bedroom 2

Are walls and ceiling free of damage and paintwork in good condition?

Check walls/ceiling

Is the carpet in good condition?

Check doors

Check windows in good working order?

Is blind and or curtains in good order?

Are power points adequate in number, location and condition?

Any other repairs required in bedroom 2?

Bedroom 3

Are walls and ceiling free of damage and paintwork in good condition?

Check walls/ceilings

Is the carpet in good condition?

Check doors

Is blind and or curtains in good order?

Check windows in good working order?

Are power points adequate in number, location and condition?

Note any other repairs required in bedroom 3

Dining area

Are walls and ceiling free of damage and paintwork in good condition?

Is the carpet in good condition?

Check windows in good working order?

Is blind and or curtains in good order?

Are power points adequate in number, location and condition?

Note any other repairs required in the dining area

Lounge Room

Are walls and ceiling free of damage and paintwork in good condition?

Is the carpet/flooring in good condition?

Check windows in good working order?

Is air-conditioning/heating in good order?

Are power points adequate in number, location and condition?

Is blind and or curtains in good order?

Is there a cable connection installed and working?

Note any other repairs required in the lounge room

Study/office

Are walls and ceiling free of damage and paintwork in good condition?

Is the carpet/flooring in good condition?

Check windows in good working order?

Is blind and or curtains in good order?

Are power points adequate in number, location and condition?

Note any other repairs required in the study

Fuse box and Electrics

Are complying safety switches installed?

Is the condition of the power board adequate?

Does the solar power appear properly installed?

Does all electrical wiring appear safe and professionally installed?

Note any other repairs required in the fuse box

Hot water service

Have you Recorded the date of installation?

Have you tested pressure release valve?

Does the overflow pipe go to a drain?

Note any other repairs required on the hot water service

Exterior

Note nature of dwelling walls Timber: brick: other:

Are walls in good condition and paintwork adequate?

Is the guttering and down pipes in good condition?

Are external water connections adequate in number, location and condition?

Are fly screens installed and in good condition?

Are eaves and gables in sound condition?

Check air vents are clear and no evidence of rising damp?

Are power points adequate in number, location and condition?

Check roofing (from ground only), sound condition?

Note any other repairs required on the exterior

Sub floor

Check wet areas/ bathrooms/ kitchen/ toilets, all dry?

Check stumps/piers for ant protection and soundness?

Check termite activity , no recent activity?

Check for moist soil, drainage adequate?

Check sub floor and build up of litter allowing termite access?

Note any other repairs required in the sub floor

Decking

Check ground decking, condition adequate?

Check second storey decking in good condition?

Check all frame members sound?

Check termites, no evidence of recent activity?

Check steps & railings, condition sound?

Are power points adequate in number, location and condition?

Note any other repairs required on the decking

Outdoor structures and Rear Yard

Is timber or brickwork of external structures in good condition?

Is rear garden well maintained?

Does drainage appear adequate and properly maintained?

Are fences in good condition?

Is garden shed in good condition?

Have termite inspections been done and no evidence of recent activity?

Note any other repairs required outdoors

Garage

Check roof in good condition?

Check frame and walls in good condition?

Is the flooring in good condition?

Are power points adequate in number, location and condition?

Check roller/tilt door sound condition?

Note any other repairs required in the garage

Carport

Check frame in sound condition?

Check floor in good condition?

Check roof in good condition?

Check guttering and downpipes in reasonable condition?

Note any other repairs required in the carport

Roof frame

Check frame for damage, and tiles in good order?

Check insulation of roof for water proofing?

Check exhaust vents are clear of obstructions?

Ceiling insulation installed and appears effective?

Check air ducting for soundness?

Note any other repairs required in the roof

Balcony/Verandah

Is concrete base in good condition and free of concrete cancer?

Are power points adequate in number, location and condition?

Condition of railing/wall is sound?

Note any other repairs required on the balcony/verandah

Estimate of repair costs and timing

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Frequently asked questions

What are common issues with facility maintenance?

Facility maintenance often faces issues such as inadequate cleaning procedures, poorly trained staff, and equipment malfunctions. These challenges can lead to safety hazards and reduced efficiency. Regular training, updated protocols, and proper equipment maintenance are essential to address these problems. Implementing a structured maintenance plan helps ensure a safe and well-functioning environment for occupants.

How can technology help overcome facility maintenance challenges?

Technology can streamline facility maintenance by improving task prioritization and communication. Implementing a centralized help desk system allows for efficient issue reporting and tracking. Automated scheduling and monitoring tools can enhance preventive maintenance, reducing the likelihood of unexpected breakdowns. Technology integration helps optimize resources and improve overall maintenance efficiency.

What role does preventive maintenance play in facility management?

Preventive maintenance is crucial for minimizing unexpected repairs and downtime. By routinely inspecting and servicing equipment, facilities can detect issues early and address them before they escalate. This proactive approach not only extends the lifespan of assets but also ensures safety and operational efficiency, ultimately reducing costs associated with emergency repairs.

How can poor facility management impact operations?

Poor facility management can lead to unplanned maintenance expenses, safety hazards, and operational inefficiencies. Without proper planning and budgeting, facilities may face frequent breakdowns and costly repairs. Hiring professional facility managers and implementing comprehensive maintenance plans can mitigate these risks, ensuring smooth and efficient operations.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.