One missed item in a facility audit can lead to significant problems down the line. Staying on top of inspections involves keeping everything running smoothly, from the HVAC system to the backup generator. This facility management audit checklist enables you to standardize this process. It’ll be easier for you and your team to spot issues early, document findings consistently, and follow up fast.
Boost team efficiency and accountability
The facility management audit checklist is split into several sections: building systems, exterior, interior, safety, and sustainability. This layout helps you move through inspections logically, without jumping between unrelated areas or missing key details.
You can use the template to assign tasks to different team members. That way, you divide the work while keeping the process standardized and consistent across the board.
Each item uses simple response options—yes, no, or N/A—so your team can focus more on fixing what needs attention. You’ll also find space for quick notes, which is perfect for flagging issues or scheduling follow-ups.
Make the most of the template by turning one-time inspections into repeatable routines. Over time, you’ll build a reliable data set for planning maintenance, reducing downtime, and staying audit-ready.
How to use the facility management audit checklist
This digital template gives you a repeatable process for carrying out inspections effectively, every time. Here’s how to put it to work:
- Customize the checklist to fit your site. Edit the template in the app to match the layout and systems of your facility. Add or remove sections, tweak the language, or include specific inspection points that reflect your daily operations.
- Assign the audit to the right team member. Once it’s ready, assign the checklist to the person responsible for conducting the inspection. They’ll get notified in the app and can complete it on a mobile device.
- Conduct the inspection on-site. Use a phone or tablet to walk through the facility and complete the checklist in real time. Add photos, write comments, and mark issues on the spot, with no paper needed.
- Flag issues and create follow-up actions. If something’s not right, create a task directly from the item. Assign it, set a due date, and track progress within the platform.
- Review audit results and identify trends. Once submitted, use the dashboard to analyze results over time. Spot recurring issues, compare locations, and make smarter decisions about maintenance and staffing.
Improve inspections with a proven framework
Start using the template to keep inspections focused and actionable from day one. The layout guides your team through each step without confusion, while features like photo uploads, comment fields, and action assignments make documenting findings quick and precise. You stay in control, with consistent reporting across teams and locations.