Templates
Fixed asset register template

Fixed asset register template

Track assets across departments, projects, and locations with a form for logging key details like purchase cost, maintenance, and disposal.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
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Learn more
or Download template as PDF
Fixed asset register template

Track assets across departments, projects, and locations with a form for logging key details like purchase cost, maintenance, and disposal.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

A fixed asset register template helps you track and manage all your company’s physical assets in one central document. This template captures critical information like acquisition dates, costs, depreciation schedules, and current values—essential for financial reporting and tax compliance.

You’ll avoid the headache of scattered asset records when auditors request documentation or when calculating book values for financial statements. We created this template specifically for finance teams who need to maintain accurate records of everything from office equipment to machinery and vehicles.

Related categories

Created by

Author Name Ima Ocon
Preview of the template
Entity
Page 1
Asset Details
Asset Name
Asset Description
Asset Category
Asset Location
Asset Serial Number
Asset Identification Number
Acquisition Details
Acquisition Date
Acquisition Cost
Acquisition Source
Supplier Name
Supplier Invoice Number
Depreciation Details
Depreciation Method
Depreciation Rate
Estimated Useful Life
Salvage Value
Maintenance Details
Maintenance Schedule
Last Maintenance Date
Next Maintenance Due
Maintenance Cost
Disposal Details
Disposal Date
Disposal Method
Disposal Proceeds
Net Book Value at Disposal

Frequently asked questions

What information should I include in a fixed asset register?

Your fixed asset register should include asset description, identification numbers, purchase date, original cost, location, responsible department, depreciation method, accumulated depreciation, current book value, and expected useful life. For comprehensive tracking, also consider adding maintenance records, insurance details, and disposal information when assets are retired.

How often should I update my fixed asset register?

Update your fixed asset register whenever there’s a change to your asset inventory—new purchases, transfers between departments, or disposals. At minimum, conduct a complete review quarterly to verify locations and conditions. During year-end accounting processes, ensure all depreciation calculations are current for accurate financial reporting and tax filing.

Can a fixed asset register help with insurance claims?

Yes, a well-maintained fixed asset register is invaluable for insurance claims. When damage or theft occurs, you’ll have immediate access to asset details including purchase dates, costs, and current values. This documentation speeds up the claims process and helps ensure you receive appropriate compensation based on accurate asset valuations rather than estimates.

Author
Ima Ocon
Ima is a writer and editor who specializes in technology, with experience crafting content for companies like Canva and FluentU. She's passionate about startups, remote work, and language learning, as well as the applications of AI in marketing. Currently, she is based in Asia, and she previously studied in Taiwan and Singapore.
This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.