Templates
Asset register template

Asset register template

Track what your business owns, where it’s located, and its current state. This template gives you an organized way to log equipment, furniture, and more, all in one place.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Asset register template

Track what your business owns, where it’s located, and its current state. This template gives you an organized way to log equipment, furniture, and more, all in one place.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Keep track of your organization’s valuable assets with this comprehensive asset register template. Whether you’re managing office equipment, vehicles, machinery, or digital assets, this template provides structured documentation for acquisition costs, current values, locations, and maintenance schedules.

The template includes dedicated sections for asset identification, financial details, and lifecycle management. When conducting year-end financial audits, you’ll have all critical asset information readily available, eliminating the last-minute scramble that often leads to reporting errors and compliance issues.

Related categories

Created by

Author Name Ima Ocon
Preview of the template
Entity
Page 1
Asset Details
Asset ID
Asset Name
Asset Type
Asset Description
Date Acquired
Acquisition Value
Estimated Useful Life (Years)
Depreciation Method
Salvage Value
Maintenance Details
Maintenance Schedule
Last Maintenance Date
Next Maintenance Due
Maintenance Cost
Maintenance Vendor
Condition Assessment
Overall Condition
Functional Status
Replacement Needed

Frequently asked questions

What types of assets should you include in an asset register?

Include all physical assets with a financial value or operational role, such as machinery, IT hardware, tools, vehicles, or furniture. Don’t forget less obvious items like safety gear, HVAC systems, or backup generators. You can even lease assets, especially if you’re tracking usage, location, or maintenance. Consistency is key—log assets the same way across all departments.

How often should I update my asset register?

Update your asset register whenever changes occur—new purchases, disposals, relocations, or significant maintenance. Additionally, schedule quarterly reviews to verify physical assets against the register, ensuring nothing is missing or incorrectly recorded. Year-end reviews are essential for accurate financial reporting and depreciation calculations.

How can an asset register template help with compliance audits?

An asset register provides auditors with transparent documentation of your organization’s assets, their values, and depreciation calculations. This transparency demonstrates proper financial controls and accurate reporting. For regulated industries, the register proves you’re tracking specialized equipment maintenance as required.

Author
Ima Ocon
Ima is a writer and editor who specializes in technology, with experience crafting content for companies like Canva and FluentU. She's passionate about startups, remote work, and language learning, as well as the applications of AI in marketing. Currently, she is based in Asia, and she previously studied in Taiwan and Singapore.
This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.