Templates
IT asset register template

IT asset register template

Track your company’s laptops, servers, and networking gear in one place. This template helps you stay organized with structured fields for asset specs, location, maintenance, and financial data.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
IT asset register template

Track your company’s laptops, servers, and networking gear in one place. This template helps you stay organized with structured fields for asset specs, location, maintenance, and financial data.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Track every server, laptop, software license, and network device with this detailed IT asset register template. Unlike basic inventory lists, this template includes fields for tracking the complete lifecycle of each asset—from procurement and deployment through maintenance and eventual retirement.

When you need to verify warranty coverage for a failing server or determine which laptops are due for replacement, this template provides instant access to the critical information. The structured format ensures you maintain accurate records that support both operational efficiency and financial reporting requirements.

Related categories

Created by

Author Name Ima Ocon
Preview of the template
Entity
Page 1
Asset Details
Asset ID
Asset Type
Asset Description
Asset Manufacturer
Asset Model
Asset Serial Number
Asset Tag
Location & Ownership
Location
Department
Assigned to (Employee Name)
Purchase Date
Warranty Expiry Date
Technical Specifications
Operating System
Processor
RAM
Storage Capacity
Network Connectivity
Asset IP Address
Maintenance & Support
Maintenance Contract
Maintenance Provider
Last Maintenance Date
Next Maintenance Due
Support Contact
Financial Information
Purchase Price
Depreciation Rate
Depreciated Value
Asset Disposal Date

Frequently asked questions

What should I include in my IT asset register template?

Your IT asset register should include unique asset IDs, hardware specifications, purchase dates and costs, warranty information, assigned users, locations, maintenance schedules, and lifecycle status. For software assets, include license details, expiration dates, and number of installations to ensure compliance with licensing agreements.

How often should I update my IT asset register?

Update your IT asset register whenever changes occur—when new equipment is purchased, when assets are reassigned to different users, during maintenance, or when items are retired. Additionally, schedule quarterly audits to verify the accuracy of your register by physically checking a sample of assets against their recorded information.

How can an IT asset register help with budget planning?

An IT asset register provides visibility into the age and condition of your technology assets, helping you forecast replacement needs before equipment fails. By analyzing patterns in your register, you can identify which departments require more frequent upgrades, plan for software license renewals, and distribute IT spending more evenly throughout the fiscal year.

Author
Ima Ocon
Ima is a writer and editor who specializes in technology, with experience crafting content for companies like Canva and FluentU. She's passionate about startups, remote work, and language learning, as well as the applications of AI in marketing. Currently, she is based in Asia, and she previously studied in Taiwan and Singapore.
This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.