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Pre-trip inspection checklist

Pre-trip inspection checklist

Get your vehicle inspection process running smoothly with a pre-trip inspection checklist. This template helps your team catch issues early and stay compliant with safety standards.

Use this template
or download pdf
Pre-trip inspection checklist

Get your vehicle inspection process running smoothly with a pre-trip inspection checklist. This template helps your team catch issues early and stay compliant with safety standards.

Use this template
or download pdf

About the Pre-trip inspection checklist

Keep your vehicles safe and road-ready with a pre-trip inspection checklist. It makes the process straightforward by capturing critical components—from tire tread and fluid levels to safety equipment—in one comprehensive form. Designed for fleet managers and operators in industries like logistics, construction, and transportation, this checklist empowers teams to quickly log, assess, and address potential issues before they cause disruptions or delays.

How to use the pre-trip inspection checklist

By following these straightforward steps, you can implement this checklist seamlessly in your team’s workflow and boost inspection accuracy:

  1. Access and customize the template. Open the checklist in the Lumiform app and tailor it to your fleet’s specific needs—add fields for unique equipment or adjust response types. This way, the checklist fits perfectly with your team’s inspection routine, making it intuitive for both new and experienced users.
  2. Assign roles and responsibilities. Use the role assignment feature to designate team members for specific tasks, whether it’s tire checks, fluid levels, or safety equipment. This keeps inspections organized and helps everyone know exactly what to focus on, especially in large fleets with multiple vehicles and tasks.
  3. Conduct the inspection digitally. The inspection items on the checklist guide users step-by-step. Since the checklist is also available on the mobile app, workers can directly document conditions with multiple response types, including text, photos, and signatures.
  4. Track and manage actions in real time. If any issues arise, the checklist allows you to assign action tasks right away, such as scheduling repairs or notifying maintenance. This streamlined action management helps tackle issues on the spot, reducing downtime and keeping vehicles ready to go.
  5. Review and analyze data for improvement. By using the checklist regularly, you build a valuable data trail. You can analyze recurring issues, monitor compliance, and gain insights through Lumiform’s reporting features. This allows you to improve pre-trip inspections and proactively address potential problems.

Best practices for using the pre-trip inspection checklist

Here are a few key tips for using your pre-trip inspection checklist effectively.

First, tailor the checklist to your fleet’s needs. Adjust the checklist to fit the requirements of your vehicles, whether you’re working with large trucks, vans, or mixed fleets.

Encourage team members to use photos for potential issues. The checklist allows you to attach photos and notes anywhere, which helps create a clear record of any wear or damage. With photos, you can capture the exact condition at the time of inspection and simplify communication.

Use the checklist daily to build a routine and make pre-trip checks second nature. Over time, this practice encourages thoroughness, where team members are more likely to catch potential issues early. It also means team members can quickly spot unusual changes or wear patterns in vehicles, which reduces the chance of breakdowns.

Download Lumiform’s pre-trip inspection checklist today

Get your fleet inspection-ready with a simple, customizable checklist that makes every detail easy to capture. With this template, you can track essential checkpoints, document any issues with photos, and assign action tasks on the go. It keeps your team on the same page so you can stay on top of vehicle safety and maintenance without the hassle.

Related categories

  • Health and safety management templates
  • Automotive templates
  • Logistics and transportation templates
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  • Safety templates
Preview of the template
Page 1
Exterior Inspection
Check for any damage or defects on the vehicle exterior
Inspect all lights (headlights, taillights, turn signals) for proper operation
Ensure all mirrors are properly adjusted and unobstructed
Check tires for proper inflation and tread depth (no less than 4/32" on steering tires, 2/32" on other tires)
Inspect wheels and lug nuts for any looseness or damage
Check that windshield and all windows are clean, unobstructed and free of cracks
Ensure all placards, stickers and license plates are present and legible
Inspect for any fluid leaks under the vehicle
Engine Compartment
Check engine oil level and top up if necessary
Inspect coolant level and top up if necessary
Check power steering fluid level and top up if necessary
Ensure battery is securely mounted and terminals are clean
Inspect all belts and hoses for cracks, wear or looseness
Check air filter for any blockages or damage
Verify there are no fluid leaks in the engine compartment
Cab and Cargo Area
Check that the driver's seat and seatbelt are in good working order
Ensure all controls (steering wheel, pedals, parking brake, etc.) are functioning properly
Check that all gauges, indicators and warning lights are operational
Verify that the horn, windshield wipers and defroster are working
Inspect the cargo area and ensure it is clean, unobstructed and secured
Check that all emergency equipment (fire extinguisher, reflective triangles, etc.) is present and in good condition
Final Checks
Conduct a walk-around inspection to ensure nothing was missed
Review pre-trip checklist and address any issues found
Ensure all necessary documentation (registration, insurance, etc.) is up-to-date and accessible
Sign and date the completed pre-trip inspection checklist

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Vehicle inspection: A comprehensive guideVehicle maintenance: Essential tips for every driverCommercial vehicle maintenance: The ultimate guide for transporters and fleet managersFleet maintenance: How to build a successful program
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Vehicle inspection softwareVehicle maintenance softwarePre-Trip Inspection App for DriversFleet safety software
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Vehicle Maintenance App: 4 Key Features4 types of predictive maintenance for your businessHow to implement operational excellenceRoad Safety: A Guide to Responsible and Safe Driving

Frequently asked questions

What should I check in a pre-trip inspection?

A pre-trip inspection covers essential components that affect safety and performance. Check the tires for wear and proper inflation, all fluid levels, and the condition of brakes, lights, and mirrors. It’s also important to inspect the battery, belts, and hoses, and to look for leaks under the vehicle.

Why is it important to check tire pressure before every trip?

Tire pressure can significantly impact vehicle handling, fuel efficiency, and safety. Over- or under-inflated tires wear unevenly, affecting grip and stability on the road. Checking tire pressure also reduces the risk of blowouts, which can cause delays and costly repairs.

What should I look for when inspecting vehicle lights?

Inspect each light, including headlights, taillights, brake lights, and indicators, to confirm they’re functioning correctly and are bright. Dim or non-working lights not only reduce visibility but can also lead to traffic violations. Check for cracks or condensation inside the light covers, which could signal leaks.

What’s the best way to identify potential brake issues during a pre-trip inspection?

Look for uneven wear on brake pads or any unusual sounds like squeaking or grinding, which can indicate brake wear. Test the brake pedal’s resistance and listen for any air leaks if the vehicle uses an air brake system.

How does a regular pre-trip inspection improve vehicle lifespan?

Regular inspections catch wear and tear early, keeping parts in good working order and reducing the chance of major repairs. Consistent maintenance of tires, brakes, fluids, and other key components helps them last longer. Vehicles that go through routine inspections are generally more reliable, safer, and have lower long-term maintenance costs.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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