Supplier audit software built for consistent compliance

Lumiform stores data in the cloud. Security documentation is available, and the Lumiform Trust and Security page covers the key details. If your IT team requires a formal review before adoption, that documentation is the starting point. For strict data handling needs, including access controls and deletion requests, the materials explain what’s stored, where, and how access is managed.

Yes. Internal QM and procurement teams can get full admin and oversight access across all audit data. External suppliers only see the specific actions or forms assigned to them, and they can’t view other suppliers’ data or browse the broader platform. This separation supports multi-party audit workflows where isolating supplier data is a firm requirement.

Suppliers do not need a paid Lumiform license. You email actions to external suppliers, and they respond without a full account. This matters when you manage hundreds of suppliers who may only interact once. Paying per license for occasional external users doesn’t scale, so Lumiform’s external access is designed to avoid that cost structure.

Yes. When you raise a finding during an audit, you assign a corrective action and the supplier receives it by email. They upload a photo or document as proof, such as a welder certification or process record, and mark the action complete. This removes the back-and-forth email chain for each nonconformity. Suppliers don’t need a full platform login to finish this step.

Yes, suppliers can attach documents or photos as evidence before marking a corrective action complete. This supports common verification needs such as certificates, test results, or process documentation. Evidence is stored with the action record in Lumiform to maintain a traceable audit trail.

Reports generate automatically when an audit is submitted. Lumiform creates a structured PDF from the captured data, including scores, findings, and photos, so you don’t compile it manually afterward. For supplier audits, this removes the gap between completing a visit and having a presentable, traceable record. Teams cite automated reporting as the main time-saver, especially when auditors travel between sites.

Lumiform has over 12,000 templates covering safety, quality, compliance, and supplier audit use cases. Whether one matches your exact standard depends on the framework. For widely used standards, a ready-made starting point is often available. For specialized or proprietary standards, you can build or adapt templates in the form builder without IT. Uploading an existing Excel questionnaire is also an option to speed up setup.

You can upload an existing Excel file directly into Lumiform’s form builder. Lumiform converts the structure into a digital template, which you can edit, reorder, and configure without starting from zero. After upload, you refine layout, add logic, and set scoring in the builder. You don’t need to re-enter every question manually. This is the fastest path if you have a structured questionnaire and want to move off Excel without rebuilding it.

Lumiform supports weighted scoring per question, so the total score reflects risk and importance rather than treating every criterion equally. This matters in supplier audits where some controls carry higher impact than others. The weighted score appears in the auto-generated report, so results stay comparable and traceable without manual calculations after each visit.