What is a non conformance report and how do I write one? Use this guide and the attached ncr templates to write ncr reports more efficiently and comprehensively.
Use this checklist to document points on the product that do not meet the required quality standards.Download template
Use this template to record any non-conformances concerning supplies, raw materials or any incoming goods which are received by the organization.Download template
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A Non-Conformance Report (NCR) is mainly used in construction, manufacturing and project management to document work or a product that has not met the required quality standards. However, it is also frequently used in production and transportation.
These reports are part of the quality control process. Quality managers aim to reduce risks by implementing corrective measures. In addition, the non-conformance report helps to prevent similar situations from recurring in the future.
A checklist for the NCR reporting with standardized questions facilitates the work of the responsible person and ensures that all relevant points are observed.
The non-conformance report template is used, as mentioned above, to record any non-compliance or deviation from the plan as it occurred and create a corrective actions request, as well as to prevent similar incidents from recurring. It is also used to define solutions with a customer and to document any corrective changes made.
An efficiently designed checklist for the non-conformance report essentially contains the following 4 key elements:
A NCR report in accordance with a uniform format is mandatory for the documentation of deviations, as these can have a negative impact on the project. A non-conformance report records quantifiable deviations or divergences or quantifiable differences from a baseline or an expected value. These are then examined in a deviation analysis.
For this to be possible, the non-conformance report must therefore provide a complete, accurate and clear record of the divergence. To ensure this, a checklist for the audit report should finally include the following content and scope:
If deviations occur, many paper forms are usually passed back and forth between managers and project team members to report them. However, it is difficult to document observations without the possibility of taking photographs.
This process is time consuming and costly. In addition, many risks remain unresolved and unsupervised over time. The use of a digital inspection application such as Lumiform counteracts such problems.
Every kind of quality and safety inspection is carried out with it simply by tablet or smartphone - online or offline. The desktop software is used to create checklists and later to evaluate the data collected on site. This significantly reduces the risk of quality losses, industrial accidents, documentation errors and damage to reputation.
The benefits of Lumiform for the NCR report at a glance: