Templates
Non-conformance log template

Non-conformance log template

Track and resolve quality or compliance issues with this customizable template. Designed for actionable insights, it helps you document deviations and drive effective resolutions.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Non-conformance log template

Track and resolve quality or compliance issues with this customizable template. Designed for actionable insights, it helps you document deviations and drive effective resolutions.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

This non-conformance log template empowers you to record quality deviations and track them through to resolution. What makes this template particularly effective is its emphasis on both immediate containment and long-term prevention. When an internal audit reveals procedural non-compliance, you’ll be able to note down findings, assign responsibility, and verify the effectiveness of your solutions.

The American Society for Quality (ASQ) estimates that poor quality costs typically represent 10-15% of a successful company’s operational expenses. Being thorough with non-conformance management allows you to reduce these costs while building a stronger culture of continuous improvement.

Related categories

Preview of the template
Page 1
Non-Conformance Details
Non-Conformance ID
Date Identified
Identified By
Process/Activity
Description of Non-Conformance
Corrective Action
Immediate Containment Action
Root Cause Analysis
Corrective Action Plan
Responsibility
Target Completion Date
Actual Completion Date
Preventive Action
Preventive Action Plan
Responsibility
Target Completion Date
Actual Completion Date
Verification and Closeout
Effectiveness of Corrective and Preventive Actions
Closed By
Closure Date

Frequently asked questions

How do I determine if an issue qualifies as a non-conformance for this log?

A non-conformance is any deviation from requirements or standards. Consider whether the issue represents a failure to meet specifications, regulatory requirements, or your internal procedures. If it does, document it in the log. Focus on the gap between what should happen and what actually happened, rather than assigning blame or making excuses.

How can I conduct an effective root cause analysis using this template?

Start by gathering data and asking “why” multiple times to dig beneath surface symptoms. Consider using structured methods like the 5 Whys or fishbone diagrams to identify underlying causes. Document your findings clearly in the template, focusing on system or process issues rather than blaming individuals. Remember that most non-conformances have multiple contributing factors.

What should I do if corrective actions don’t resolve the non-conformance?

First, document the failure in the effectiveness verification section. Then reassess your root cause analysis—you may have addressed symptoms rather than true causes. Develop new corrective actions based on this deeper understanding. Consider bringing in fresh perspectives from team members not originally involved. Sometimes complex non-conformances require multiple improvement cycles before full resolution.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.