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Non-conformance log template

Non-conformance log template

Track and resolve quality or compliance issues with this customizable template. Designed for actionable insights, it helps you document deviations and drive effective resolutions.

Use this template
or download pdf
Non-conformance log template

Track and resolve quality or compliance issues with this customizable template. Designed for actionable insights, it helps you document deviations and drive effective resolutions.

Use this template
or download pdf

About the Non-conformance log template

When a non-conformance happens–whether in manufacturing, quality, or safety protocols–you need a clear way to track and resolve the issue quickly. A non-conformance log provides your team an organized approach to documenting, addressing, and preventing non-conformances so you can maintain high standards across your operations.

With fields tailored for root cause analysis, corrective actions, and preventive strategies, it aids you in addressing incidents and closing them out properly.

Stay focused on improvement with a non-conformance log template

This template is designed to help you capture every critical detail. It guides you through sections like process/activity, immediate containment actions, root cause analysis, and preventive measures. Each field is labeled for accurate, consistent input, reducing the chance of missed information.

By using this template, you can maintain a clear record of incidents while systematically addressing each one. The structured layout ensures your team stays focused on solutions and prevents recurring issues. Whether you’re tracking quality deviations or workplace safety concerns, this tool empowers you to respond effectively and confidently manage compliance efforts.

A step-by-step guide to using the non-conformance log template

By following a few practical steps, you can easily make this tool part of your workflow:

  1. Capture the issue as it happens. Use the app to document the non-conformance on-site, including details like location, description, and immediate containment actions. You can also add photos through the app for accuracy.
  2. Analyze the root cause. Gather relevant team members to identify why the issue occurred. Fill in the root cause analysis section with precise details, as this step directly affects the effectiveness of your corrective actions.
  3. Assign responsibilities and timelines. Use the template to assign tasks, including corrective and preventive actions, to specific team members. Clear deadlines ensure accountability and keep the process moving forward.
  4. Track progress and update the log. Regularly review and update the log with action statuses. This helps you maintain visibility over ongoing efforts and prevents lapses in follow-through.
  5. Verify and close the case. Assess the effectiveness of corrective and preventive actions before closing the log. Use the closure section to document outcomes, ensuring all stakeholders are aligned on the resolution.

Download Lumiform’s non-conformance log template today

Avoid disorganized notes and inconsistent tracking with this template. It gives you a structured, ready-to-use format to document, analyze, and resolve issues seamlessly. Use it to enhance accuracy and streamline your approach to managing quality and compliance.

Related categories

  • Quality management templates
  • Risk management and compliance templates
  • General templates
  • Manufacturing templates
  • Quality assurance templates
Preview of the template
Page 1
Non-Conformance Details
Non-Conformance ID
Date Identified
Identified By
geolocation!!!
Process/Activity
Description of Non-Conformance
Corrective Action
Immediate Containment Action
Root Cause Analysis
Corrective Action Plan
Responsibility
Target Completion Date
Actual Completion Date
Preventive Action
Preventive Action Plan
Responsibility
Target Completion Date
Actual Completion Date
Verification and Closeout
Effectiveness of Corrective and Preventive Actions
Closed By
Closure Date

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Non-conformance explained: A guide for quality teamsQuality management systems (QMS) explainedQuality audits: A practical, step-by-step guide
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Template collections

See comprehensive collections of best practice templates related to this topic.

9 free non-conformance report templates13 free quality audit checklists5 free corrective action forms for quality control and safety
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Use cases

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Non-conformance softwareQuality Management System (QMS) appQuality Control Software for Manufacturing
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Quality management process8 Key focus areas of a supplier audit form4 strategies for developing a quality management plan4 ways process improvement increases profits

Frequently asked questions

What are common mistakes to avoid when filling out a non-conformance log?

One common mistake is providing vague descriptions of the issue. Be specific about what went wrong, where it occurred, and who was involved. Skipping root cause analysis is another pitfall—it’s essential for preventing repeat issues.

Which industries benefit the most from using non-conformance logs?

Industries like manufacturing, construction, food safety, and healthcare rely heavily on non-conformance logs to maintain quality and compliance. For example, in manufacturing, these logs track defects and improve production processes. In food safety, they document hygiene breaches to avoid contamination.

What’s the difference between a non-conformance log and an incident report?

A non-conformance log focuses on tracking deviations from standards or processes, often relating to quality or compliance. An incident report, on the other hand, documents events like accidents or injuries. For example, a non-conformance log might address a faulty production batch, while an incident report would record an employee injury.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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