Templates
Manufacturing non-conformance report template

Manufacturing non-conformance report template

Track and resolve production issues with this template. Document deviations, assign actions, and improve workflows.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
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or Download template as PDF
Manufacturing non-conformance report template

Track and resolve production issues with this template. Document deviations, assign actions, and improve workflows.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Mistakes in manufacturing processes happen, but how you document and address them makes all the difference. Track manufacturing quality deviations with this comprehensive non-conformance report template. You can use it to identify issues, log affected products, and make immediate corrections as well as long-term preventive measures.

When facing recurring assembly defects, leverage this template to create an action plan with clear ownership and deadlines. Research shows that manufacturing managers can implement continuous improvement and quality assurance measures like this to substantially reduce Cost of Poor Quality (COPQ) while boosting profitability.

Related categories

Preview of the template
Page 1
Non-Conformance Details
Non-Conformance ID
Date Identified
Identified By
Specify the process or area where the non-conformance was identified
Component/Product
Lot/Serial Number
Quantity Affected
Non-Conformance Description
Provide a detailed description of the non-conformance, including the specific issue, probable cause, and impact
Supporting Evidence
Corrective/Preventive Actions
Immediate Corrective Action
Root Cause Analysis
Preventive Action Plan
Action Owner
Target Completion Date
Actual Completion Date
Effectiveness Review
Approval and Sign-Off
Reviewed By
Approved By
Date

Frequently asked questions

When should I complete the effectiveness review for the non-conformance report?

Complete this section only after your corrective and preventive actions have been fully implemented and had time to show results. Typically, allow enough time for the process to go through several cycles or production runs. The review should evaluate whether the actions taken have successfully prevented recurrence of the issue.

What supporting evidence should I attach to strengthen my non-conformance report?

Include photographs of the defect, measurement data, test results, and relevant production records. If applicable, add inspection reports, customer complaints, or comparisons with conforming products. Quality evidence helps others understand the issue clearly and supports your root cause analysis and corrective action decisions.

Who should review and approve the completed non-conformance report in my organization?

Typically, the quality manager should review the report for completeness and clarity. Final approval should come from someone with authority over the affected process—often a production manager or operations director. For significant issues, consider including senior leadership in the approval process to ensure proper resources are allocated.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.