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Manufacturing non-conformance report template

Manufacturing non-conformance report template

Track and resolve production issues with this template. Document deviations, assign actions, and improve workflows.

Use this template
or download pdf
Manufacturing non-conformance report template

Track and resolve production issues with this template. Document deviations, assign actions, and improve workflows.

Use this template
or download pdf

About the Manufacturing non-conformance report template

Mistakes in manufacturing processes happen, but how you document and address them makes all the difference. A manufacturing non-conformance report template is a practical tool for recording, analyzing, and resolving deviations from expected quality or standards. It works well for making sure teams stay aligned while tackling production errors and finding long-term solutions.

How to use the manufacturing non-conformance report template

Here’s a quick guide for filling out the template:

  1. Document the issue promptly and accurately. When a non-conformance is identified, record it immediately in the template. Include details like the process, product, or component involved, and describe the deviation thoroughly.
  2. Conduct a root cause analysis. Fill out the root cause section to dig into why the non-conformance occurred. Use input from frontline workers or teams directly involved in the process for a more accurate assessment.
  3. Plan and track corrective actions. Create a clear action plan in the template and set due dates. With Lumiform, you can track these tasks directly in the app for streamlined follow-ups.
  4. Assign roles and responsibilities. Use the app’s role assignment feature to designate action owners for corrective steps. This ensures accountability and smooth task delegation across your team.
  5. Review and refine. After corrective measures are implemented, use the effectiveness review section to evaluate results. This step helps you determine if the issue has been resolved or if further actions are necessary.

Customizing your manufacturing non-conformance report template

You can easily customize the template so it aligns with your operations and team workflows.

Feel free to add dropdown options for common non-conformance types, depending on the most frequent issues your team encounters. This simplifies data entry and ensures consistency across reports. You can include predefined categories like “material defect,” “assembly error,” or “equipment malfunction.”

Another option is to adjust fields to match your process terminology to make the template more intuitive for your team. You can replace terms like “Component/Product” with terms your employees use daily, such as “SKU” or “Part ID.”

You can also enable photo uploads anywhere in the checklist to boost clarity and speed up issue resolution. For example, let team members attach images of defective products or faulty machinery directly to the corresponding report section.

Download Lumiform’s manufacturing non-conformance report template today

Track and resolve production issues efficiently with this template. With features like customizable fields and space for visual documentation, it’s designed to fit your unique workflows. Use it to create clear, actionable reports and uphold high quality standards.

Related categories

  • Quality management templates
  • Risk management and compliance templates
  • Manufacturing templates
  • Quality assurance templates
  • Templates for manufacturing processes
Preview of the template
Page 1
Non-Conformance Details
Non-Conformance ID
Date Identified
Identified By
Specify the process or area where the non-conformance was identified
Component/Product
Lot/Serial Number
Quantity Affected
Non-Conformance Description
Provide a detailed description of the non-conformance, including the specific issue, probable cause, and impact
Supporting Evidence
Corrective/Preventive Actions
Immediate Corrective Action
Root Cause Analysis
Preventive Action Plan
Action Owner
Target Completion Date
Actual Completion Date
Effectiveness Review
Approval and Sign-Off
Reviewed By
Approved By
Date

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Non-conformance explained: A guide for quality teamsAll Things Lean: Manufacturing, Management, Principles and MindsetManufacturing made easy: Refining your manufacturing operations
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Template collections

See comprehensive collections of best practice templates related to this topic.

9 free non-conformance report templates18 free essential manufacturing templates for your businessTop 4 free manufacturing SOP templates for quality control
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Non-conformance softwareQuality Control Software for ManufacturingQuality Management System (QMS) App
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

GDP vs. GMP: Understanding the difference between Good Distributing and Good Manufacturing PracticesTo whom is continuous improvement important4 ways process improvement increases profits4 strategies for developing a quality management plan

Frequently asked questions

What is a non-conformance in manufacturing, and why is it important to track?

A non-conformance in manufacturing occurs when a product, process, or material fails to meet specified standards or requirements. By tackling these issues, you can identify recurring problems, reduce waste, and improve overall quality.

What are some common types of non-conformance in manufacturing?

Non-conformances often fall into categories like material defects (e.g., subpar raw materials), process deviations (e.g., failure to follow production protocols), and product defects (e.g., faulty components or incomplete assembly). Others include equipment malfunctions and human errors, such as incorrect measurements.

How do I determine the root cause of a manufacturing non-conformance?

To uncover the root cause, start by collecting all relevant data about the non-conformance, including when and where it happened. Tools like the “5 Whys” or fishbone diagrams can guide you through the analysis. Involve team members from various departments to understand the issue comprehensively.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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