Templates
Safety management system manual template

Safety management system manual template

Create a practical safety manual that defines roles, outlines key procedures, and keeps your team working in sync with established safety practices.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Safety management system manual template

Create a practical safety manual that defines roles, outlines key procedures, and keeps your team working in sync with established safety practices.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

We designed this safety management system manual template to help you build a comprehensive safety framework for your organization. It structures the four essential components of an effective SMS: safety policy, risk management, safety assurance, and safety promotion.

Research shows organizations with certified safety management systems experience approximately 20% fewer illness and injury cases over six years compared to pre-certification. This template proves particularly valuable when preparing for safety audits or standardizing safety practices across departments.

Related categories

Preview of the template
Entity
Page 1
Introduction
Purpose of the Safety Management System
Scope of the Safety Management System
Definitions and Abbreviations
Safety Policy and Objectives
Safety Policy Statement
Safety Objectives
Management Commitment and Responsibility
Safety Accountability and Responsibilities
Organizational Structure
Roles and Responsibilities
Safety Committee
Hazard Identification and Risk Management
Hazard Identification Process
Risk Assessment Methodology
Risk Control Measures
Safety Assurance
Safety Performance Monitoring
Safety Audits and Inspections
Incident Reporting and Investigation
Safety Promotion
Safety Training and Competence
Safety Communication
Emergency Preparedness and Response
Management Review
Review of Safety Performance
Continual Improvement
Safety Management System Documentation

Frequently asked questions

How detailed should my hazard identification process be in the SMS manual?

Your hazard identification process should be detailed enough to be repeatable but still adaptable for different situations. Include specific methods (inspections, task analysis, employee reporting), frequency of assessments, documentation requirements, and how hazards are categorized. Focus on creating a systematic approach that can be consistently followed across your organization

How can I ensure my incident investigation procedures actually prevent future incidents?

Design your investigation procedures to identify root causes rather than just immediate causes. Include triggers for different levels of investigation, team composition requirements, timeline expectations, and methods for developing corrective actions. Most importantly, include a verification process to confirm that implemented actions effectively address the identified causes.

What safety performance indicators should I monitor as part of my SMS?

Balance your indicators between leading indicators (safety observations, training completion, hazard reports) and lagging indicators (incidents, near misses, lost time). Select 3-5 key indicators that reflect your specific risks and safety objectives. Ensure they’re measurable, meaningful to your operations, and capable of showing trends over time.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.