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ISO 45001:2017 Checklist

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ISO 45001:2017 Checklist

4 Context of the organization

4.1 Understanding the organization and its context

4.2 Understanding the needs and expectations of workers and other interested parties

Determine relevant interested parties to OH&S management system

Determine relevant needs and expectations of interested parties

Determine which of these needs and expectations are added to applicable legal and other requirements

4.3 Determining the scope of the environmental management system

The OH&S management system scope considers the following:

Physical boundaries and applicability

External and internal issues relevant to its purpose and objectives

Relevant needs and expectations of interested parties

Work related activities

OH&S MS scope is documented and available to interested parties

4.4 OH&S management system

5 Leadership

5.1 Leadership and commitment

Top management is identified

Top management demonstrates leadership and commitment

Taking accountability for OH&S management system effectiveness

Ensures OH&S nonconformities and opportunities are identified and action is taken

Ensures work related hazards and opportunities are systematically identified, OH&S risks and opportunities are evaluated and prioritized and action is taken to achieve risk reduction

Ensures OH&S management policy and objectives are established and are compatible with strategic direction and context of organization

Ensures OH&S management is integrated into organization's business processes

Ensures resources are available

Ensures that processes are established for the consultation and active participation of workers (and, as applicable, their representatives) in the establishment, implementation, maintenance and continual improvement of the OH&S MS, identifying and removing obstacles or barriers to participation

Communicates importance of effective OH&S management and of conforming to its requirements

Ensures intended outcomes

Directing and supporting persons to contribute to the effectiveness of the OH&S management system

Promotes continuous improvement

Supports other relevant management roles to demonstrate their leadership as it applies to their areas of respsonsibility

Promotes and leads a positive culture with regard to the OH&S management system

5.2 Policy

Establish, implement and maintain an OH&S management system policy

Appropriate to the purpose and context of the organization, including the nature of its OH&S risk and opportunities.

Provides a framework for setting OH&S objectives

Includes a commitment to satisfy applicable legal and other requirements

Includes a commitment to the control of OH&S risks through hierarchy of control

Includes a commitment to continual improvement of the OH&S management system

Includes a commitment to worker participation and consultation

OH&S Policy shall be maintained as documented information

OH&S Policy shall be communicated within organization

OH&S Policy is available to interested parties

OH&S Policy shall be reviewed periodically to ensure that it remains relevant and appropriate

5.3 Organizational roles, responsibilities, accountabilities and authorities

Responsibilities and authorities for relevant roles are assigned and communicated within the organization

Assign responsibility and authority to ensure OH&S MS conforms to the ISO 45001:2017 standard

Assign responsibility and authority for reporting to top management the performance of the OH&S

5.4 Participation, consultation and representation

Process has been established to ensure effective participation and consultation by workers at all levels and functions of the organization

With the mechanisms, time and resources to participate in, at a minimum, the processes of the OH&S MS

With the mechanisms, time, training and resources necessary to be consulted in, at a minimum, the process of developing policy

With timely access to clear, understandable and relevant information about the OH&S management system

Identifying and removing obstacles or barriers to participation and minimizing those that cannot be removed

Encouraging timely reporting and response to work-related hazards, OH&S risks, OH&S opportunities, incidents and nonconformities

Ensure that relevant external interested parties are consulted, when appropriate, about matters pertinent to the OH&S management system

6 Planning

6.1 Actions to address risks and opportunities

6.1.1 General

Determine if organization has established, implemented and maintains a process and that its OH&S management system can achieve its intended outcomes, prevent (or reduce) undesired effects and achieve continual improvement

Has the organization determined risks related to hazards and opportunities

Has the organization determined risks and opportunities related to applicable legal and other requirements

Has the organization determined and assessed risk and opportunities related to the operation of the OH&S management system that can affect the achievement of the intended outcomes

Verify documented information

6.1.2 Hazard identification and assessment of OH&S risks

Verify process to determine and assess hazards and opportunities in the workplace and to workers that takes into account

Routine and non-routine activities and situations

Emergency situations

People (workers, contractors and visitors) who have access to or are in the vicinity of the workplace and their activities and for workers who perform work-related activities at a location not under direct control of the organization

Organization's operations and activities including the design of work areas, processes, etc., changes in knowledge of hazards, situations occurring in the vicinity of the workplace or not controlled by the organization

Actual or proposed changes in the organization, its operations, processes, activities and OH&S management system

Past incidents, internal or external to the organization, including emergencies, and their causes

Applicable legal and other requirements

Effectiveness of existing controls

Consideration of the hierarchy of controls

Opportunities to eliminate or reduce OH&S risks and to adapt work to workers

Verify documented information

6.1.3 Determination of legal and other requirements

Verify process to identify and have access to up-to-date legal and other requirements that are applicable to its OH&S risks and management system

Determine how to apply and meet these requirements

Verify maintained and retained documented information

Applicable legal and other requirements, ensuring this documented information is updated to reflect changes

To show how compliance with its applicable legal and other requirements is achieved

6.1.4 Planning to take action

Organization shall plan actions to address its risks and opportunities

Organization shall plan actions to address applicable legal and other requirements

Organization shall plan actions to prepare for, and respond to, emergency situations, how to integrate and implement the relevant actions, including the determination and application of controls, into the OH&S management system

Organization shall plan how to evaluate the effectiveness of these actions and respond accordingly

6.2 OH&S objectives and planning to achieve them

6.2.1 OH&S objectives

OH&S objectives determined at appropriate levels and take into account the organization's significant environmental aspects and associated compliance obligations

OH&S objectives shall be:

Consistent with the OH&S policy

Measurable (if practicable)

Take into account applicable legal and other requirements

Take into account the result of any consultation with workers

Monitored

Communicated

Updated as appropriate

Verify the organization considered best practices, technological options, financial, operational and business requirements

Verify the organization arranged for the participation of workers

Verify documented information

6.2.2 Planning actions to achieve OH&S objectives

Organization shall determine:

What will be done

What resources will be required

Who will be responsible

When it will be completed

How the results will be evaluated (including indicators for monitoring).

How the actions to achieve OH&S objectives will be integrated into the organization's business processes

Verify retained documented information on the OH&S objectives and plans to achieve them

7 Support

7.1 Resources

Organization determined and provide needed resources (resource review for continuous improvement).

7.2 Competence

Organization shall determine necessary competence of person(s) doing work under its control that affects its OH&S performance

Organization shall ensure that person(s) are competent on the basis of education, training, qualification or experience

Organization shall ensure that person(s) are competent on the basis of education, training, qualification or experience

Organization shall, where applicable, take actions necessary to acquire the necessary competence, and evaluate the effectiveness of the actions taken

Verify organization retains appropriate documented information as evidence of competence

7.3 Awareness

People doing work under the organization's control are aware of: (Note:- in addition to workers (especially temporary workers) contractors, visitors and any other parties should be aware of OH&S risks to which they are exposed).

the OH&S policy and its objectives.

their contribution to the effectiveness of the OH&S management system, including the benefits of improved OH&S performance

the implications of not conforming with the OH&S management system requirements, including the consequences, actual or potential, of their work activities

Incidents and outcomes of investigations that are relevant to them.

Hazards, OH&S risks and actions determined that are relevant to them.

The ability to remove themselves from work situations that they consider present an imminent and serious danger to their life or health, as well as the arrangements for protecting them from undue consequences for doing so.

7.4.1 Communication - The organisation shall establish, implement and maintain processes needed for the internal and external communications relevant to the OH&S management system including:

On what it will communicate.

What, when, with whom and how to communicate.

7.5 Documented information

Verify documented information is identified and described

Verify appropriate format (i.e language, software version, graphics) and media (i.e. paper, electronic)

Verify documented information is reviewed and approved

Verify documented information is available, suitable for use and is adequately protected

Verify documented information's distribution, access, retrieval and use

Verify documented information's storage and preservation

Verify retention and disposition

Verify access for workers

Verify control of changes

Verify documented information of external origin is identified and controlled

8 Operation

8.1.1 Operational planning and control

Verify the specifications for the procurement of goods & services

Determine process controls (Procedures & systems of work) have been implemented

Does the organisation ensure the competence of workers?

Does the organisation ensure the competence of workers?

Verify documented information to determine that preventative and predictive maintenance programmes & inspection programmes are in place.

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Verify the specifications for the procurement of goods & services

Verify the application of legal requirements and other requirements or manufacturers instructions for plant & equipment are available and used.

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(section name not set)

Verify process for achieving reduction in OH&S risk using the following Hierarchy of Controls (engineering & administrative controls).

Elimination of hazard

Substitute with less hazardous material, process, operations or equipment

Use engineering controls

Use administrative controls including safety signs, markings, warning devices and safe system of work

Use personal protective equipment

Verify that work is adapted to workers by - defining how the work is organised, the induction of new workers, defining or re-defining processes & working environments, using ergonomic approaches when designing new or modifying workplaces/equipment etc.

8.1.3 Management of change

Plan and manage temporary or permanent changes to the OH&S management system do not have a negative impact by

Verifying the resolution of incidents and nonconformities

Verifying new products, processes or services at the design stage or re-design stage

Verifying changes in knowledge or information about hazards

Verifying changes to work processes, procedures, equipment, organizational structure, staffing, products, services, contractors or suppliers

Verifying developments in knowledge and technology

Verifying changes to applicable legal and other requirements

Verify process for implementation and control of planned changes.

Verify responsibilities and authorities for managing changes and their associated OH&S risks are identified

Verify the organization reviews the consequences of unintended changes and takes action to mitigate any adverse effects, if necessary

8.1.4.1 Procurement - General. The organisation shall establish implement & maintain processes/procedures to control the procurement of products & services in order to ensure their conformity to its OH&S management system.

8.1.4.2. Contractors - The organisation shall co-ordinate its procurement processes/procedures with its contractors, in order to identify hazards and to assess and control the OH&S risks arising from

Verify he contractors activities and operations that impact the organisation (including occupational health).

Verify the organisations activities and operations that impact the contractors workers (including occupational health). .

Verify the organisations activities and operations that impact the contractors workers (including occupational health). .

Verify the contractors activities and operations that impact other interested parties in the workplace (including occupational health).

8.1.4.3 Outsourcing

Verify outsourced processes/procedures affecting the OH&S management system are controlled :

8.2 Emergency preparedness and response

Verify the organization has established, implemented and maintained a process(es) for potential emergency situations

Verify the organization

identifies and plans for potential emergency situations

the preparation of a planned response to emergency situations

periodic testing and exercise of emergency response capability

periodically reviews and revises the process(es) and planned response actions, in particular after the occurrence of an emergency situation or test

provision of relevant information to all members of the organization, at all levels, on their duties and responsibilities

provision of training for emergency prevention, preparedness and response

communication of information to contractors, visitors, relevant emergency response services, government authorities and the local community

The organisation shall take into account at all stages of the process, the needs and capabilities of relevant interested parties and ensure their involvement, as appropriate, in the development of the planned response.

Verify documented information is maintained and retained relating to the above

9 Performance evaluation

9.1.1 Monitoring, measurement, analysis and performance evaluation

Verify what needs to be monitored & measured including:The extent to which legal requirements and other requirements are fulfilled.

Verify that its activities & operations related to identified hazards, risks & opportunities.

Verify progress towards achievement of the organisations OH&S objectives.

Verify the effectiveness of operational & other controls.

Verify the methods for monitoring, measurement, analysis and performance evaluation, as applicable, to ensure valid results.

Verify the criteria against which the organisation will evaluate its OH&S performance.

Verify when the monitoring & measuring shall be performed.

Verify when the results from monitoring & measuring shall be analysed, evaluated and communicated.

Verify evidences of the results of monitoring, measurement, analysis & performance evaluation.

Review retained appropriate documented information with regards to maintenance ,calibration or verification or measuring equipment.

9.1.2 Evaluation of compliance - the organisation shall:

Determine the frequency and methods for the evaluation of compliance.

Evaluate compliance and take action if needed.

Maintain knowledge & understanding of its compliance status with legal requirements & other requirements (company standards/policies/procedures).

Retain documented information of the compliance evaluation results.

9.2.1 Internal audit - General. The organisation shall conduct internal audits at planned intervals to provide information on whether the OH&S management system conforms to:

The organisations own requirements for its OH&S management systems, including the OH&S policy & OH&S objectives.

The requirements of ISO 45001.

Is effectively implemented & maintained.

9.2.2 - Internal audit programme

Verify audits are conducted at planned intervals

Verify organization has established, implemented, and maintains an internal audit program

Verify the importance of the environmental process, changes affecting the organization and the results of previous audits are considered

Verify audit criteria and scope are created for each audit

Auditors are objective and impartial

Audit results reported to relevant management

Review retained documented information

9.3 Management review

Verify management reviews EMS at planned intervals

Verify management review includes:

status of actions from previous management reviews

changes in external and internal issues relevant to the OH&S management system

changes in applicable legal and other requirements

changes in the organization's OH&S risks, risks and opportunities

the extent to which OH&S policy and objectives have been met

information on the organization's OH&S performance, including trends in

incidents, nonconformities, continual improvement and corrective actions

worker participation and consultation

monitoring and measurement results

audit results

results of evaluation of compliance

OH&S risks, risks and opportunities

relevant communication(s) from interested parties

opportunities for continual improvement

adequacy of resources

Outputs of management review shall include:

conclusions on the continuing suitability, adequacy and effectiveness of the OH&S management system

decisions related to continual improvement opportunities

decisions related to any need for changes to the OH&S management system, including resources needs

actions, if needed, when OH&S objectives have not been achieved

any implications for the strategic direction of the organization

Verify outputs of management review are communicated to its workers

Verify retained documented information

10 Improvement

10.1 Incident, nonconformity and corrective action

Verify how organization reacts to and incident or nonconformity by evaluating actions taken to control and correct it and how the organization deals with the consequences

Determine what actions are taken to prevent nonconformity from recurring

Verify participation of workers in the determination of root causes

Verify implemented actions and their effectiveness

Verify retained documented information that provides evidence of the nature of the nonconformity and any subsequent actions taken and the results of any corrective actions

Verify documented information communicated to relevant workers and relevant interested parties

10.2 Continual improvement

Verify process of how the organization continually improves

Verify workers are consulted in continual improvement process

Verify results of continual improvement is communicated to its workers

Verify retained documented information