The vehicle damage report is utilised to collect important information such as information about the driver, vehicle damage, parties/people affected and witnesses statement to verify insurance requirements. First gather some general information of the driver (full name, driver license number, VIN etc.) then add a summary (or you can also attach a sketch the scenario). After that, you take and attach photos as proof for your case and insert signatures and statements from witnesses (if there were any). In the end, you can complete the form with signatures of the driver(s) and the fleet manager.
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Take a photo of the driver's driver license presenting the DL number:
Phone number of the driver:
Location of incident:
Exact time of damage:
Describe the damage and incident
Take photo to demonstrate vehicle damage:
Degree of vehicle damage
What was the root cause of the damage?
Sketch of the incident:
Attach photo(s) of the involved surrounding vehicle and/or other environment:
Is another driver involved?
Were there witnesses? If so, then answer the following questions:
Full name and signature of the witness
Driver (Full Name & Signature):
Fleet Manager (Full Name & Signature):
Please note that this checklist template is a hypothetical example and provides only standard information. The template does not aim to replace, among other things, workplace, health and safety advice, medical advice, diagnosis or treatment, or any other applicable law. You should seek your professional advice to determine whether the use of such a checklist is appropriate in your workplace or jurisdiction.
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