Lumiform vs Flowtify: Which to choose for inspections?

Digital tools are already a core part of modern audits and inspections. Instead of relying on pen and paper, inspection software allows companies to work faster, generate detailed reports instantly, and maintain reliable documentation.

Lumiform and Flowtify are two Germany-based software solutions in this space. Where Lumiform covers a wide range of inspection and audit workflows, with added capabilities such as AI and live analytics, Flowtify focuses on HACCP checks and audits, complemented by IoT support for tasks like temperature monitoring.  

Read on for an in-depth guide about how each platform compares across key inspection steps, including form creation, automation, and reporting. This will help you determine which software best addresses your compliance needs.

What is Lumiform?

Lumiform is an AI-powered audit and inspection platform that allows you to gain transparency across your whole operational processes and digitize paper workflows quickly. It guides you through collecting data, implementing corrective actions, and generating reports, with live analytics to drive operational excellence. With an intuitive interface designed for frontline teams, it’s used in over 40 countries across diverse industries, including food and hospitality, retail, manufacturing, and safety services. 

Lumiform’s key features include:

• Form builder: Create digital inspection checklists using AI, pre-made templates, and advanced logic-based fields.
• Automation and task management: Build automation workflows with no IT knowledge and assign tasks instantly for issue resolution.
• Analytics dashboard: Track performance in real time with customizable dashboards that highlight trends and improvement opportunities.
• AI tools: Use AI across different steps of the inspection process, including building forms, translations, describing images, and analytics chat.
• Mobile app for frontline teams: Complete inspections, document issues, and manage tasks with one unified mobile app. 

What is Flowtify?

Flowtify is a digital hygiene and quality management platform focused on ensuring compliance and minimizing risks. Its core areas are HACCP management for food safety, digital audits, and IoT integrations, with each offered as separate modules. The platform aims to provide clear, standardized workflows so teams can follow predefined procedures, track deviations, and download professional reports. More than 1,500 organizations use Flowtify, with many of these operating in the food, hospitality, and retail industries. 

It covers core capabilities such as: 

• HACCP checklists: Create structured, compliant hygiene checklists for regular food safety documentation.
• IoT temperature monitoring: Automate temperature readings with integrated sensors to reduce manual checks and improve safety.
• Audit module: Build and perform digital audits with weighted questions, clear review workflows, and deficit lists.
• Deviation handling: Get instant notifications and trigger follow-up checks whenever issues or irregularities occur. 
• Mobile apps: Complete audits or HACCP tasks on separate mobile apps with photo, signature, and confirmation options.

Summary table 

The table below shows a quick overview of the main differences between each platform: 

Platform structure	One unified platform for  any type of inspection	Three separate modules (HACCP, audit, IoT)
Scope	Flexible for all industries	Primary focus on food sector
Ease of use	Intuitive, fast to learn	Steep learning curve due to additional steps and different modules
Form creation	Fast, AI-enabled	More manual configuration
AI features	Extensive	Limited
Mobile app	One app for all inspections	Separate HACCP and Audit apps
IoT	Via integrations/partners	Strong built-in IoT module
Action management	Centralized task system	Split across modules
Asset management	Included via entities	Limited
Analytics and reporting	Live, customizable dashboards, with downloadable reports	Limited live analytics, mainly PDF and Excel reports
Pricing	Simple, predictable per-user pricing	Pricing rules vary per module

Lumiform vs Flowtify: In-depth comparison

Next, we’ll break down how each platform works across key areas like usability, automation, and reporting, since these affect the inspection experience the most:

Core purpose

Both Lumiform and Flowtify are software platforms for conducting digital audits and compliance checks, but their design and approach are very different. 

Flowtify is built around three separate modules, each with highly specific use cases and more predefined workflows:

• HACCP – Covers regular hygiene and food safety checks
• IoT – Automated 24/7 monitoring using connected sensors
• Audit – For internal and external audits, with structured reviews

Here is a video of their HACCP module:

While these modules can share the same organization-level admin and users, the HACCP and Audit modules function separately. Each comes with its own features, logic, reporting structure, and even mobile app. Building checklists also works differently across modules, with detailed, step-by-step YouTube tutorials needed to understand various components. Subscriptions are purchased separately as well. 

This is not an issue if you plan to only purchase one of the modules. However, if you need both HACCP and audits, it can be less convenient, as this means learning and managing multiple environments, leading to more technical steps during setup and a steeper learning curve.On the other hand, Lumiform follows a flexible, all-in-one approach, where you can conduct any type of inspection or audit using one and the same tool. Whether for daily hygiene checks, incident documentation, or quality audits, the workflow stays consistent:

Like this, the software guides you smoothly from one step to the next, with no fragmentation, and it is adaptable across different industries and multiple sites. In fact, companies – including those in gastronomy and retail, like EDEKA, Sausalitos, and Familie Wiesner Gastronomie – report fast adoption, which is crucial when staff change frequently:

Overall:

• With Lumiform, you only have to familiarize yourself with one singular interface and set of tools for building any type of inspection workflow. Combined with a clean, easy-to-understand design, this reduces training and usage time significantly, and onboarding is easier for non-technical staff. It also allows you to digitalize several processes without juggling multiple tools.
• Flowtify’s modular approach puts strict separation between daily routines and audits, which can work for very specific use cases. However, it introduces additional friction through more steps, along with a UI that requires more learning effort.

Form creation

When using an inspection platform, one of the most essential and frequent tasks is creating forms. Since most organizations need to set up multiple forms, this step should be as fast and efficient as possible, with convenient editing if changes occur. 

Lumiform and Flowtify both offer form builders that reflect how the broader design of each platform functions and performs. 

Lumiform provides several fast ways to build forms with intelligent features:

• Add fields directly with a visual, drag-and-drop interface
• Digitize existing paper or Excel forms instantly
• Generate a full checklist right away with an AI prompt
• Access a massive library of 12,000+ pre-made templates across multiple sectors

These features allow you to set up complete inspection forms within just a few minutes:

For international teams, the platform also offers instant translations of checklists across more than 60 languages, leading to faster deployment without extra administrative work.  

Flowtify, meanwhile, uses a more traditional, step-by-step form creation process where each module has its own approach for checklists:

• HACCP forms are built from task templates that you must configure first, then assemble into checklists. 
• Audit forms use a separate chapter/subchapter structure with a more linear workflow. 

This approach is geared towards highly standardized and regular hygiene and compliance processes. At the same time, form creation is more manual, involving several steps and referencing tutorials:

Flowtify also has fewer ready-made templates, and most of them are available only in German. Since there is no instant translation option for forms, it is less convenient for international teams, who would need to adapt each form on their own.

Here are some more differences that really highlight the vastly different approach to form creation that Lumiform and Flowtify follow:

Form creation
Approach	Unified, flexible form builder for all inspection types	Separate creation flows for HACCP and Audit modules
Speed of setup	Very fast, with options for instant form creation	More manual, with multiple configuration steps
Interface	Visual drag-and-drop builder	More text-heavy, limited visual editing
AI support	Yes	No
Pre-made templates	12,000+ templates across many industries	< 30 templates, focused mainly for HACCP and hygiene
Multilingual support	Instant AI translations into 60+ languages	No instant translations for forms, templates primarily in German
IoT	Via integrations/partners	Strong built-in IoT module
Form logic	Advanced logic for dynamic checklists	More limited, closer to classical checklists
Answer types	Includes barcode, files, annotations, and dropdown	Includes temperature and TPM percentage

In direct comparison, it becomes quite clear that Lumiform and Flowtify have very distinct setups, with the resulting checklists also looking different. 

Lumiform’s checklists include smart features like conditional logic, repeatable sections, and dynamic fields that can be closely linked to automations. A single master template can adapt to the attribute of each site: for example, if a location has a drive-through or specific equipment, questions specific for that can appear automatically. This level of flexibility keeps forms highly relevant, easier to manage, and precise. 

Flowtify’s checklists, on the other hand, are more static with limited logic options, so their  forms are harder to tailor to different scenarios in this streamlined way. 

While Flowtify provides a clear, compliance-oriented structure for form building, it is more manual and rigid, with less dynamic form behavior and different workflows per module. With Lumiform, form creation is faster and more intuitive, with advanced capabilities, and it’s friendlier for international teams.

Automation

Automation is a key component of modern inspection and audit platforms, supporting steps such as form creation, notifications, and even reporting. This leads to greater control and transparency. Frontline workers can focus on their actual work instead of repetitive, administrative tasks, and managers don’t need to worry about missing information or forgotten follow-ups, resulting in more reliable processes. 

Flowtify focuses most of its automations on deviation handling and IoT. You can define expected values in forms, and if a reading falls outside this, Flowtify automatically creates a deviation:

From there, the system can:

• trigger quick follow-up checks
• send notifications or escalate issues
• require explanations
• prevent data manipulation by suppressing corrections

These are practical for checking if required procedures are followed, with steps that rarely change. However, customization is limited: automation options differ between the HACCP and Audit modules, there is little dynamic logic within forms, and checklists cannot trigger new workflows. Because of this, Flowtify may be a good fit if you follow fixed, rule-based workflows that don’t change often.

It also offers an IoT module on a separate subscription. This allows sensors to record temperature, humidity, and other values 24/7, helping maintain good conditions especially for food safety.  

Lumiform, on the other hand, provides a broader logic and automation toolkit. On top of intelligent checklists, you can:

• trigger follow-up inspections or forms
• assign tasks automatically based on answers or scores
• send scheduled reports and analytics dashboards
• start entirely new processes without IT involvement

With a highly visual interface that’s easy to use, you can set automation rules directly as you are designing your forms, even for complex workflows, and compress multiple steps into one:

For example, in EDEKA Nord, stores use Lumiform to automatically trigger follow-up actions when temperature limits are exceeded, and then defect reports are sent directly to the responsible departments.

Aside from this, Lumiform includes deep AI integration across the inspection lifecycle, through:

• instant digitization of paper forms
• automatic checklist translations
• AI-generated descriptions of images
• AI assistant for querying analytics data

These significantly cut down on how long it takes you to do inspections. You can also scale digital processes faster across locations, with increasingly powerful capabilities as new AI features are continually added.

In summary, Flowtify delivers reliable automation for deviation handling and excels in IoT-supported monitoring. Lumiform doesn’t offer a dedicated IoT module, but it also enables IoT through integrations and partner solutions. Beyond that, its versatile automation options and AI-driven features streamline every stage of the inspection process, making it more future-ready and leading to major time savings. 

Action management

During checks and inspections, issues and gaps often arise, which is why it’s essential to have a transparent, organized system for follow-up actions. A good inspection tool should know how to handle these and support your process rather than complicating it.  

Flowtify handles corrective actions separately for its HACCP and Audit modules:

• HACCP: Issues appear as deviations, which must be resolved.
• Audits: Findings can generate deficit lists with review loops and approval steps.  

While Flowtify’s tools are generally reliable for recognizing and escalating deviations, they are split across modules, so teams have to check different dashboards to monitor all of them. If you’re using both modules, this makes follow-up harder to track and creates additional overhead.  

On top of this, Flowtify uses a visibility-based model for assigning tasks. Instead of assigning a corrective action directly to a specific person, the issue becomes visible to several users with the appropriate role, and someone must then proactively pick it up. As you can imagine, this can lead to hesitation around who is responsible and may cause delays if expectations are not well-defined.

In comparison, Lumiform combines all corrective actions in one central dashboard, with filtering enabled. You can create standalone tasks, not only those triggered as issues from checklists. Following a straightforward task management model, you can assign tasks to specific individuals or teams and coordinate through team chats per task, with an optional approval module. Follow-up then becomes more transparent, with clear ownership over who does what.

A major advantage is Lumiform’s asset management system, which allows you to map equipment, products, stores, team hierarchies, and more. You can assign each of these assets their own custom attributes and give these specific permissions and checklists. This significantly improves transparency and organization, especially if you are handling multiple sites.   

In practice:

• Because tasks are centralized in one place in Lumiform, with clear delegation and asset management, ownership and follow-up are more streamlined. 
• Flowtify has solid deviation and audit review workflows, but since actions remain separated and depend on visibility, follow-up work can feel more distributed. 

Analytics and reporting

Reporting is a crucial part of any inspection: you need an overview of everything that has happened, a documentation trail for compliance and you need to be able to gauge how separate departments are performing. This can be a daunting task with just paper-based reports – papers get lost or are illegible, collecting reports takes time, and sifting through them for data insights is a chore. 

What any good digital tool should offer therefore is the capability to create automatic reports after an inspection and collect results and insights from the provided data. 

Lumiform offers both of these functionalities. It has downloadable reports in PDF, Excel, and CSV formats. The software further provides a live analytics dashboard that you can customize, using widgets and filters to conduct detailed comparisons among different locations, equipment, and departments:

It’s also possible to schedule analytics dashboards and inspection reports to be emailed regularly. To dig deeper into the data, there’s AI chat for asking questions about your analytics, as well as the option to integrate with Power BI. 

Overall, its features support continuous improvement. By getting insights from your data, you can uncover bottlenecks, spot consistent issues, and track performance over time.

Instead of a live analytics dashboard, Flowtify mainly offers detailed PDF and Excel reports for download. There are many different types available, including comparison reports, temperature logs, compact reports, and deficit lists:

These are thorough and align well with regulatory expectations, although they are also mostly static, requiring manual downloading. While there is a dashboard for audit outcomes, customization is limited, and results from different modules (HACCP, Audit, IoT) are kept separate.

This shows that Flowtify is geared towards delivering documentation for compliance, with a focus on checking if standards are met while Lumiform extends reporting with live dashboards on top of reports, providing a comprehensive view of your operations – all in one platform.

Pricing

In terms of pricing, Lumiform uses a straightforward subscription model for the whole platform, while Flowtify has a modular approach, with separate payments for HACCP, Audits, and IoT:

Pricing
Subscription model	One platform, one subscription	Separate subscriptions for HACCP, Audit and IoT modules
Billing basis	Per number of users, with volume discount	HACCP: Per location and device Audit: Per batch of audit questions IoT: Per sensor
Included features	All core inspection features + AI	Varies per module
Scalability	Predictable cost, one bill	Cost grows with additional modules

For Lumiform, there are two plans available, with pricing based on the number of users:

• Professional: Starts at €100 for five users and already includes all core features for inspections, including automations, analytics dashboards, and AI tools. 
• Enterprise: Comes with extra features like an approval module, as well as a dedicated customer success manager. Any of these can be added individually too to the Professional plan. 

Both plans have volume discounts, so the price per user goes down as you onboard more people. This makes scaling cost-efficient, especially since Lumiform already covers many inspection types, with unlimited forms and roles. Everything appears in one bill, which simplifies budgeting and also keeps the costs more predictable, even as you keep digitizing new processes.

Flowtify offers different subscription plans for each of its three modules, as you can see from the table above. The exact prices are not listed on the Flowtify website, but they cover pricing options in their YouTube channel. Here is their video of their HACCP pricing:

Flowtify’s entry-level fees are relatively inexpensive for very small businesses with HACCP-only needs, although it offers a more basic set of features. Costs also rise as you expand or combine the modules together, with added charges and complexity. In Lumiform, advanced features like AI, customizable analytics, and asset management are included by default. 

These differences matter more as digitalization has already become a necessity today. Once companies experience the benefits of digital workflows, including higher competitive advantage, they typically don’t stop at a few HACCP checks or audits. They often want to expand this to other areas, especially since the process becomes more straightforward. 

Lumiform supports this by allowing organizations to digitize checks across their broader operations, with simpler pricing and fast adoption. For example, EDEKA Nord originally planned to digitize only HACCP checks with Lumiform, but all the stores rapidly expanded their use afterwards to internal communication, production records, and even parking-lot checks.

Choosing the right inspection platform for your organization 

Ultimately, both Lumiform and Flowtify enable you to assess compliance and produce audit-ready documentation of your processes. 

While Flowtify specializes in structured HACCP and audit workflows, it is generally geared towards predefined, compliance-focused processes, with add-on IoT integrations that can automatically track critical values. This can be appealing if you are looking to digitize very specific processes, especially in food safety, although its more rigid interface and separated modules can lead to a steeper learning curve and more manual steps.  

Lumiform offers a versatile platform that can reliably cover your entire inspection and audit process and is adaptable for any inspection type. Alongside a clean, easy-to-use interface, Lumiform includes more automation and AI features that make inspections more efficient, along with customizable analytics and instant form creation. Since the platform has frequent updates as well, it provides a more future-proof foundation for your digitalization efforts.

Choose Lumiform if:   

• You prefer one platform that can handle multiple inspection types, from HACCP to safety and operations  
• You want tools that your team can quickly while still benefiting from advanced features like AI
• You prefer simple, predictable pricing  

Choose Flowtify if:

• You want to digitize mainly HACCP workflows and don’t plan to expand beyond them
• You don’t mind paying separately for HACCP, Audits, and IoT and managing each module with its own workflow
• Automated IoT monitoring is a high priority for you

Ease of use and long-term scalability are two of the most important factors when choosing inspection software for your organization. To explore how digitalization can work for you, whether for food safety or other processes, you can try a personal demo with Lumiform and experience the approach directly before deciding.