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Conduct building maintenance with a facility management exception report template

An exception report for facility management is a concise document that highlights deviations, issues, or anomalies in the normal operations or performance of a facility. It provides a snapshot of exceptional events, such as equipment failures, safety breaches, or unexpected incidents that require attention or immediate action. The report enables facility managers to swiftly identify and address these exceptions, ensuring efficient operations and maintaining a safe and well-functioning facility.

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Exception Report Checklist
General
Facility Adress
Enter the exception report number
Employee's name
Report Checklist
What service category does this exception report relate to?
What are the effected sub-services
What are the specific issues in relation to this report?
Add photos
Are the any specific maintenance issues or records to note
Has a work order been raised and if so what is the reference number
Is the cost of rectification/remediation/nonconformance known? If so provide details
What is the Preliminary OHS risk level? Rate (1=Negligible) (2=Low) (3=Moderate) (4=High) (5=Extreme)
Provide details of OHS risks including likelihood and consequences
What is the Preliminary Environmental risk level? Rate (1=Negligible) (2=Low) (3=Moderate) (4=High) (5=Extreme)
Provide details of Environmental risks including likelihood and consequences
Other comments
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Exception Report for Facility Management: Identifying and Addressing Anomalies


An exception report for facility management serves as a critical tool for identifying and addressing anomalies in the normal operations of a facility. This concise document highlights deviations, irregularities, or unexpected events that require attention or immediate action.


The exception report provides a snapshot of exceptional occurrences, such as equipment failures, safety breaches, security incidents, or significant deviations from established benchmarks or performance indicators. It allows facility managers to quickly identify areas of concern and prioritize resources for resolution.


By regularly reviewing and analyzing the exception report, facility managers can proactively address issues, minimize disruptions, and optimize facility performance. This report also facilitates data-driven decision-making, helping managers identify trends, assess risks, and implement preventive measures to mitigate potential future exceptions.


Please note that this checklist template is a hypothetical appuses-hero example and provides only standard information. The template does not aim to replace, among other things, workplace, health and safety advice, medical advice, diagnosis or treatment, or any other applicable law. You should seek your professional advice to determine whether the use of such a checklist is appropriate in your workplace or jurisdiction.

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