Doing a job orientation can help define clear expectations on job responsibilities and conditions. This template helps to verify if the onboarding topics are appropriate and effectively distributed to the new hires. This involves an orientation of job duties, hours of work, payroll and time reports, workers’ rights, information systems, office atmosphere and appropriate usage office equipment. Furthermore, you can capture recommendations for your safety planning.
Organization of office, ranges of responsibility (who is responsible for what), organization diagram.
Employee analyses information and finishes forms and demanded paperwork (including details about necessary training, receipts, benefits and retirement)
Demonstrate work week – attendance and punctuality expectations
Time in and time out plans:
Breaks and lunch:
Overtime/compensatory time/flex hours:
Calling manager if unable to work on scheduled time or sick or if late arrival:
PAYROLL AND TIME REPORTS
Leave tracking report: how to enter, access for sick leave, yearly leave, jury duty, etc.
Paychecks: distribution and direct deposit, pay dates
Request for leave systems
Payrate:
Earlier state employment confirmation:
Time sheet report: how to enter, how to finish reports, due dates
RIGHTS AND RESPONSIBILITIES
Sanitation of the housekeeping
Where to get needed information or help:
Bringing guests to the workplace:
How to handle equipment, personal usage
Look/appearance expectations:
Changes in name, address, etc.:
Travel and leave forms:
Business card and charge card when proper:
How to work with confidential information and shredding:
INFORMATION SYSTEMS
Policy/Rules and procedure web pages, system policies
Department network and email account/passwords appropriate protocol
OFFICE ENVIRONMENT/EQUIPMENT
Telephone service styles (how to answer the phone, when someone is currently not available, directories, often called numbers, personal and long-distance calls, transferring calls, putting calls on hold, etc.)
Equipment, business cards, nametags, nameplates
Parking lots:
Mail service methods, location of incoming and outgoing mail
Please note that this checklist template is a hypothetical appuses-hero example and provides only standard information. The template does not aim to replace, among other things, workplace, health and safety advice, medical advice, diagnosis or treatment, or any other applicable law. You should seek your professional advice to determine whether the use of such a checklist is appropriate in your workplace or jurisdiction.
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