Pharmacy Cleaning Checklist – Free Template | Lumiform

Pharmacy cleaning checklist

About the Pharmacy cleaning checklist

Maintaining a spotless pharmacy is crucial for ensuring customer safety and compliance with health regulations. With our pharmacy cleaning checklist, you can efficiently organize and standardize cleaning tasks, ensuring nothing is overlooked. This template is designed for pharmacy managers and staff who want to enhance their workflow, making daily operations smoother and more reliable. By using this checklist, you ensure your team adheres to high standards, promoting a safe and welcoming environment for your clients.

Benefits of using a pharmacy cleaning checklist

Using a pharmacy cleaning checklist ensures your facility maintains high cleanliness standards, crucial for compliance and customer trust. This template helps you streamline tasks, making it easier to manage daily operations efficiently. By standardizing your cleaning process, you reduce the risk of overlooking critical areas, ensuring a safe environment for both staff and customers. You can easily assign roles and track progress, saving time and enhancing accountability. With this checklist, you can focus on delivering exceptional service while maintaining a spotless pharmacy.

Key elements of a pharmacy cleaning checklist

A pharmacy cleaning checklist is essential for maintaining a hygienic environment. Here are the key elements you should include:

Task List: Clearly outline specific cleaning tasks, such as sanitizing counters, shelves, and equipment. This ensures comprehensive coverage and helps you avoid missing critical areas.
Frequency Schedule: Define how often each task should be performed—daily, weekly, or monthly. This helps you maintain consistency and ensures that all areas are cleaned regularly.
Responsible Personnel: Assign tasks to specific team members. By clarifying roles, you enhance accountability and streamline workflow.
Inspection and Verification: Include a section for supervisors to verify task completion. This ensures quality control and reinforces adherence to standards.
Comments and Notes: Allow space for additional observations or issues encountered during cleaning. This encourages communication and continuous improvement.

By incorporating these elements, you can create a robust cleaning process that supports a safe and compliant pharmacy environment.

How to use the pharmacy cleaning checklist

Using the pharmacy cleaning checklist is straightforward and ensures a clean, compliant environment. Follow these steps to maximize its effectiveness:

Access and Customize: Open the checklist in the Lumiform app. Customize it to fit your pharmacy’s specific needs by adding or removing tasks and setting frequencies for each task.
Assign Roles: Clearly assign tasks to team members. This enhances accountability and ensures that each area is covered. You can easily update assignments as needed within the app.
Conduct Cleaning: Team members should follow the checklist during their cleaning routines. Ensure they mark tasks as completed in real-time to maintain an accurate record of activities.
Verify and Inspect: Supervisors should regularly inspect completed tasks. Use the app to verify and provide feedback, ensuring high standards are consistently met.
Analyze and Improve: Utilize the app’s analytics to track cleaning performance over time. Identify trends and areas for improvement, allowing you to refine processes and enhance efficiency.

By following these steps, you can seamlessly integrate the checklist into your workflow, ensuring a spotless pharmacy and promoting a safe environment for everyone.

Start using your pharmacy cleaning checklist

Take control of your pharmacy’s cleanliness today by downloading the pharmacy cleaning checklist from Lumiform. You can easily customize and assign tasks, ensuring every corner is spotless. Start using the template now to streamline your workflow and maintain a safe environment for your customers and staff. Enhance your operations with just a few clicks!

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Preview of the template

Pharmacy Cleaning Checklist

Cleaning and Disinfecting

Are the washing agents and supplies readily accessible to staff?

Is the pharmacy and areas where medications are put, compounded, dispensed, arranged, and controlled clean?

Do the employees use organisation–approved cleaning methods and cleaning and disinfecting agents?

Are alcohol-based hand rub boxes properly located?

Are automated assigning cabinets and bins cleaned according to the producer’s recommendations and directions?

Are the cleaning and disinfecting agents properly marked and diluted?

Is there a sufficient number of sinks and adequate space and equipment for cleaning equipment and washing hands?

Are drug manufacture, packaging, and dispensing equipment (e.g., mortars, pestles, pill crushers/splitters, counting trays, graduated cylinders, unit-dose packaging tools, and balances) sanitised after each use and disinfected, if required?

Are devices used for crushing or splitting tablets cleaned immediately after use according to producers’ recommendations and instructions?

Is the equipment kept clean and put in a clean area? (Note: Places under sinks are not clean areas. Mortars, grinders, glassware, and other material that must be maintained clean must be deposited in a clean area)

Are the medication carts, drawers, and bins including individual patient’s medications kept spotless?

Boxes and Storage

Are cardboard boxes stored off the floor?

Are shipping containers not stored or opened (i.e., torn or cut) in any area reserved for prepackaging medicines or compounding sterile products? (Note: Handling and storing shipping boxes (e.g., cardboard boxes) must be made with minimal air disturbances and distribution of dust particles. Intravenous (IV) bags and bottles and similar supplies must be removed from cartons and cleaned with an approved disinfecting agent before placing them in the sterile preparation area.)

Waste management

Is noninfectious waste not combined with infectious waste?

Does personnel dispose of the waste following the business’s infection control policies and methods?

Are the waste disposal containers near the area of use?

Infectious Waste

Are materials used in patient rooms not returned to the pharmacy?

Are infectious waste disposal boxes close to the area of use?

Does personnel dispose of the infectious waste following the pharmacy’s infection control policies and methods?

Is infectious waste stored in specially designated containers (e.g., red bags) and disposed of separately from regular trash?

Attire

Does the staff wear proper attire in non-sterile areas?

Does staff remove jewellery and cosmetics before working with sterile preparations?

Is attire used in the sterile compounding area clean and reduces the potential for shedding and contamination, and fits the organization’s policy and state regulations?

Hygiene

Does staff with rashes, sunburn, weeping sores, conjunctivitis or active respiratory infection not make sterile preparations?

Does fingernail length comply with the organisation’s methods and procedures?

Does personnel use a handwashing method and cleaning agents that are approved by the organisation?

Does the use of plastic fingernails comply with the organisation’s policies and methods?

Is regular handwashing done at the beginning of the shift, after visiting the restroom, before and after eating, and when the hands are soiled? It should also be clean under the fingernails.

Sterile Preparation Compounding

Does staff wash their hands completely before compounding sterile preparations?

Does staff who leave the sterile preparations compounding area wash their hands again before resuming compounding?

Do areas for increasing sterile preparations reduce opportunities for particulate and microbial contamination of the arrangements?

Are floors in the ante and buffer spaces cleaned following USP demands?

Are all compounded sterile preparations marked with beyond-use dates?

Are compounded sterile preparations quarantined and examined by a pharmacist earlier to release from the pharmacy? (The person who does the inspection should not be the person who compounded the preparation)

Primary Engineering Controls (PEC)

Is routine, like cleaning or replacing prefilters, performed regularly and according to companies’ specifications?

Are sterile preparations compounded in an appropriately controlled laminar airflow workbench, biological safety cabinet, increasing aseptic isolator, or compounding aseptic containment isolator?

Are compounding of medium- and high-risk arrangements, parenteral nutrition, antineoplastic and other dangerous agents, cardioplegia, and other preparations that need specialized knowledge or equipment normally found only in the pharmacy compounded in the pharmacy by specially qualified staff?

Is USP Purified Water used to remove water-soluble residues, and then the same surfaces are sanitised with a non-residue generating agent working with a lint-free wipe? (You can use sterile 70% isopropyl alcohol to sanitise, but you can use other materials as well)

Are the main engineering control surfaces clean and frequently disinfected, including at the beginning of each work shift, before each batch preparation is started, every 30 minutes throughout continuous compounding activity, when spills happen, and whenever surface contamination is identified or suspected?

Are all objects removed from the surface before cleaning it? Infection-control policies and methods should include a schedule and method for cleaning primary engineering controls (e.g.: laminar airflow workbenches, biological safety cabinets, compounding aseptic isolators, and compounding aseptic containment isolators).

Are HEPA filters renewed or repaired when approved by a fitted certifier?

Are controls of operational efficiency of all main engineering controls, ante areas, and buffer ranges performed at least every six months by a qualified certifier?

Are environmental controlling of both non-viable and viable performed as needed?

Wipe the work surface, clean side panels, and other accessible surfaces. Start at the top and back and working downward and toward the front, unless the producer prescribes a different procedure.

Are results of environmental controlling reported to the management?

Are the primary engineering controls reviewed and approved when they are first placed in service, at least every six months, when service is completed, or they are replaced to a new location? (Certification of primary engineering checks is normally documented by putting a sticker on the device and following inspection records on file)

Aseptic Technique

Are bins for disposal of used needles and other sharp items available, used correctly, and not overfilled?

Are syringes utilised on one patient only and then disposed of correctly?

Is a sterile syringe applied for each medication withdrawn?

Is a sterile needle used for each medicine withdrawn?

Single-Use Containers

Are single-use containers discarded instantly after use in accordance with the company’s policies?

Are single-use containers not reused?

Multiple-Dose Containers

Are multiple-dose boxes that will be reused after the first puncture marked with an appropriate beyond-use date? (All multiple-dose containers meant for reuse must be marked with a beyond-use date whether they are marked with the date of the first entry or not)

Are multiple-dose containers not used past the time designated by the organization’s policies? (The time period must not exceed 4 weeks unless a longer time period is particularly referenced in the package supplement for the product. Whatever the policy, the time must not conflict with the producer’s recommendations nor reach beyond the manufacturer’s expiration date.)

Are pharmacy large packages of electrolytes and other products utilised in the pharmacy for no more than 4 hours after the primary entry into the container unless the producers’ product information gives for another time period? Any usable portions are discharged.

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Further comments:

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Frequently asked questions

Why is pharmacy cleanliness important?

Pharmacy cleanliness is crucial for preventing contamination and ensuring customer safety. A clean environment helps maintain compliance with health regulations, enhances customer trust, and reduces the risk of errors. By prioritizing cleanliness, you create a safe and welcoming space for both staff and clients.

How can I ensure consistent cleaning in my pharmacy?

To ensure consistent cleaning, develop a structured routine with clear task assignments. Use a detailed checklist to track tasks and hold team members accountable. Regular inspections and feedback can help maintain high standards, while analytics can identify areas for improvement.

What are common challenges in maintaining pharmacy cleanliness?

Common challenges include inconsistent cleaning schedules, lack of accountability, and overlooking critical areas. These issues can lead to non-compliance and customer dissatisfaction. Implementing a structured checklist and assigning clear responsibilities can help overcome these challenges effectively.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.