If you’re managing operations in manufacturing or automotive and your team is swapping dies, molds, or tools regularly, this customizable SMED template helps standardize the process and cut downtime without cutting corners. It walks your team through key steps—before, during, and after the changeover. You’ll keep track of internal and external activities, verify safety protocols, and document results for continuous improvement.
Key elements of the SMED template
Here’s what the template includes:
- Preparation checklist: You start by checking if the area is clean, organized, and ready. This helps your team avoid last-minute scrambling and sets a solid foundation for the rest of the process.
- Tool and material readiness: Having everything staged and within reach saves precious minutes. This section helps you stay on top of tool availability and avoids interruptions once the changeover begins.
- Internal task control: These are the tasks you perform while the machine is stopped, like removing old parts or making mechanical adjustments. Your team can then stay consistent and reduce errors.
- External task tracking: External tasks—such as staging parts or reviewing documentation—should happen before the machine is down. Capturing them separately encourages better time planning.
- Verification and sign-off: This is where you confirm the machine is running smoothly again. Documenting issues here is critical for improving the process over time.
Best practices for using the SMED template effectively
SMED is about implementing changeovers in a more controlled and efficient way. This SMED template enables you to make steps more consistent, reduce variation, and identify what’s slowing you down. You can make the most out of it with these tips.
Start by training your team to differentiate internal vs. external tasks. Many changeovers take too long simply because external prep like fetching tools or reviewing specs is done while the machine’s already down. Use the template to guide task timing more intentionally.
Keep the template digital and accessible on mobile devices. This allows for real-time input, clearer documentation, and fewer errors, especially across shifts or multi-line teams. Photos, notes, or timestamps add valuable context during audits or performance reviews.
Treat the completed template as a learning tool too. Regularly review the notes section and issue documentation to identify patterns. You’ll find hidden inefficiencies and get a roadmap for continuous improvement.
Download Lumiform’s SMED template today
Get your team aligned on every step throughout a changeover. This template guides you through clear tasks, checkpoints, and review sections so you’re not relying on memory or guesswork. You’ll reduce downtime and boost operational discipline without adding complexity.