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Venue Inspection Template

A venue site inspection is an in-person evaluation of potential event venues. Though this process is designed to be flexible depending on the nature of the event, conducting a site inspection is a key component of our event planning process his will give the suitability of holding or cancelling an event. Therefore, this Venue Inspection Template helps the team to check whether the required is in place.

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Venue Inspection Template

Date bid received:

Date

Hot Issues

Available dates
Deposit due date and amount
Cancellation clause
Attrition clause
Guarantee on rates/space
Guarantee on menu pricing

Building and Grounds

Neighborhood
Building appearance
Entry appearance
Driveway maintenance
Landscaping
Door cleanliness
Lack of clutter in entry area

Guest Rooms

Number or percentage non-smoking rooms
Number of suites
Climate control
Security-programmed room keys
Phone: local/long-distance charges
Toiletries
Bathrobes
Make-up mirrors
Hair dryer
Coffee maker

Travel to/from

Distance from airport
Freeway accessibility
On-property parking (number of spaces)
Free airport shuttle
Parking fees
Valet parking available

Food/Beverage

Range continental-breakfast costs
Range a.m. break package costs
Range plated luncheon costs
Service charge
Sales tax
Wake-up service
Golf
Tour desk
Child-care program

Comments and signature

Comments
Signature
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