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Venue Inspection Template

A venue site inspection is an in-person evaluation of potential event venues. Though this process is designed to be flexible depending on the nature of the event, conducting a site inspection is a key component of our event planning process his will give the suitability of holding or cancelling an event. Therefore, this Venue Inspection Template helps the team to check whether the required is in place.
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Venue Inspection Template

Date bid received:


Hot Issues

Available dates

Deposit due date and amount

Cancellation clause

Attrition clause

Guarantee on rates/space

Guarantee on menu pricing

Building and Grounds


Building appearance

Entry appearance

Driveway maintenance


Door cleanliness

Lack of clutter in entry area

Guest Rooms

Number or percentage non-smoking rooms

Number of suites

Climate control

Security-programmed room keys

Phone: local/long-distance charges



Make-up mirrors

Hair dryer

Coffee maker

Travel to/from

Distance from airport

Freeway accessibility

On-property parking (number of spaces)

Free airport shuttle

Parking fees

Valet parking available


Range continental-breakfast costs

Range a.m. break package costs

Range plated luncheon costs

Service charge

Sales tax

Wake-up service


Tour desk

Child-care program

Comments and signature



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