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Venue inspection checklist template

A venue inspection checklist template is an in-person evaluation of potential event venues. Though this process is designed to be flexible depending on the nature of the event, conducting a site inspection is a key component of our event planning process which will give the suitability of holding or cancelling an event. Therefore, this Venue Inspection Template helps the team to check whether the required is in place.

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Venue inspection checklist template

Date bid received:


Hot Issues

Available dates
Deposit due date and amount
Cancellation clause
Attrition clause
Guarantee on rates/space
Guarantee on menu pricing

Building and Grounds

Building appearance
Entry appearance
Driveway maintenance
Door cleanliness
Lack of clutter in entry area

Guest Rooms

Number or percentage non-smoking rooms
Number of suites
Climate control
Security-programmed room keys
Phone: local/long-distance charges
Make-up mirrors
Hair dryer
Coffee maker

Travel to/from

Distance from airport
Freeway accessibility
On-property parking (number of spaces)
Free airport shuttle
Parking fees
Valet parking available


Range continental-breakfast costs
Range a.m. break package costs
Range plated luncheon costs
Service charge
Sales tax
Wake-up service
Tour desk
Child-care program

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Venue Inspection Checklist Template: Ensure Event Success

A venue inspection checklist template is a comprehensive tool used to assess and evaluate the suitability and condition of a venue for hosting events or gatherings. It serves as a guide for event planners, organizers, or venue managers to ensure that all necessary aspects of the venue meet the requirements and expectations of the event.

This template typically covers various key areas, including the overall condition of the venue, seating capacity, lighting, sound systems, accessibility, parking facilities, restroom cleanliness, emergency exits, and compliance with safety regulations. It also includes spaces for noting any specific event requirements, such as stage setup, audiovisual equipment, decorations, and catering facilities.

By using a venue inspection checklist template, event planners can conduct thorough assessments, identify potential issues or limitations, and take necessary actions to address them. It helps ensure that the venue is suitable and meets the specific needs of the event, minimizing any last-minute surprises or disruptions.

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