Use checklists for pre-shipment inspection to perform it more efficiently and without errors.
Use this checklist template to properly conduct an inspection before goods are shipped.Download template
Use this checklist template for a pre-shipment inspection report to check the quality of the goods before they are shipped.Download template
Lumiform enables you to conduct digital inspections via app easier than ever before.
Get a kickstart with one of our +12000 ready-made and free checklists
An pre-shipment inspection is carried out in foreign trade to guarantee a smooth flow of goods. It is also known as pre-shipment inspection or pre-shipment inspection (PSI). In this process, care is taken to ensure that customer specifications and official standards have been met, and the entire order is evaluated. Thorough pre-shipment inspections are common in various industries, including manufacturing and retail, to avoid costly import risks, inferior products and product recalls.
With a pre-shipment inspection the manufacturers assure that the quality of their products is correct. In this way they increase the satisfaction of their customers and bind them to themselves. The intentions behind every pre-shipment inspection are:
A checklist is used by the quality assurance inspectors to evaluate step by step the condition and conformity of the products according to the agreed standards. It is used to identify product defects, damage and an overall negative test result including safety and quality before shipment.
Doing inspections is always about eradicating risks in order to prevent undertaking extra expenses. In this particular case, one has a chance to check the condition of the goods before making the final payment. In general, the key advantages include:
An inspection before shipment guarantees the quality of goods and products before they are delivered. Every customer wants to be sure, create that his ordered goods meet his requirements and specifications in order to receive a proper and smooth delivery of goods. As part of the quality control process, such inspection is carried out randomly on each new product. Special attention should be paid to the following aspects:
Pre-shipment inspection supports and improves uniform standards in international trade. Quality assurance inspectors are assigned to check products to see if they conform to the agreed specifications.
Inaccurately performed pre-shipment inspections due to overlooked processes can lead to product returns, damage to the company's reputation, and even business closures. Such unnecessary incidents can be avoided if the following seven pre-shipment inspection steps are followed:
Step 1: Factory visits
Inspection can start before shipment when production has reached 80% of the target value. This provides sufficient capacity to repair all defects and damage detected during the inspection.
Step 2: Quantity check
First of all, the schedule must be checked to validate the customer specifications when the deadline is reached. The number of packages or products must match the customer's specifications on the order form.
Step 3: Sampling
Sampling tests are carried out during pre-shipment inspection exclusively with the tables provided by the ISO 2859 standard. For this purpose, random samples of finished products are selected and evaluated according to the inspection level.
Step 4: Visual inspections
The entire visual appearance of a product is checked for visual defects or damage with the naked eye. This involves assessing whether the number of defects is above the Acceptance Quality Limit (AQL) before the product is rejected.
Step 5: Safety checks
In this test the product is tested for its functionality. This ensures that it is ready for use and in good operating condition. It verifies that product safety standards are met, including construction specifications, performance and approved laboratory tests.
Step 6: Conformity tests
In quality plans, standards are determined with which the results must comply. This inspection therefore checks whether the end product meets the customer's requirements, including packaging, labels, tags, manual and quantity.
Step 7: Checklists
A checklist for pre-shipment inspection helps quality manager to document and analyze their observations and results. It helps to determine more quickly whether a product meets customer quality requirements and specifications.
To carry out an inspection with pen and paper prior to shipment requires a great deal of effort for quality inspectors to collect and retain records. Since photos of defects and damage cannot be added in an attractive place, their later removal is difficult. In addition, if paperwork is lost, it can cause business delays and shipping risks.
Using Lumiform's mobile app for pre-shipment inspections can avoid such hassle. Any type of quality and safety inspection can be easily performed with it using a tablet or smartphone - online or offline. Photos and other receipts are immediately added in the appropriate place and are not lost. This significantly reduces the risk of quality losses, industrial accidents, documentation errors and damage to reputation.
The digital application enables inspectors to report defects and damages immediately. So that they can be corrected before shipment. Easy communication with all team members and third parties via the app allows you to improve internal processes and resolve incidents up to four times faster.
The top advantages for pre-shipment inspection at a glance: