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Ventilation Maintenance Inspection

Use a digital checklist to ensure that the ventilation systems meet the legal requirements.

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What is a checklist for the maintenance of a ventilation system?


With a checklist to maintain a ventilation system, information about the distribution of airflow, pressure and air quality in the ventilation system is collected. It is a tool to detect non-compliance with ventilation requirements immediately. The maintenance of ventilation systems helps to prevent the airtightness of the building, which can lead to health risks, suffocation and even death.



This article deals with the following topics:


1. Meaning of maintenance of ventilation systems


2. The 5 steps in maintaining a ventilation system


3. A digital solution for ventilation inspections


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Conduct this checklist easily and digitally via mobile app and save 50% of your inspection time. Try for free now


importance of maintenance of ventilation systems


The maintenance of ventilation systems is one of the most important technical controls available to the company hygienist to maintain and improve the quality of the air in the working environment. Ventilation systems enable an energetically and hygienically optimised air exchange. Thus they form an important part of modern and energy-saving buildings. It is, therefore, of great importance to invest in regular maintenance. Checking the ventilation systems brings you the following advantages:


  • ensure the proper functioning of the ventilation system
  • extending the life of the device
  • energy saving
  • check for damage and contamination
  • to prevent the transmission of diseases. Tuberculosis and legionellosis are diseases that are transmitted via the air. By waiting regularly, a possible spread can be prevented.
  • to control the temperature and humidity at the workplace.
  • to keep an eye on contaminants for toxicity.


The 5 steps of ventilation system maintenance


To maintain warranty claims, it is necessary to document all maintenance procedures. Proper inspection and maintenance of a ventilation system is essential to preventexcessive moisture, mould growth and the accumulation of air pollutants such as allergens, skin flakes, dust and cleaning chemical vapours. The following five steps will help inspectors perform maintenance:


Step 1: Plan inspection

A scheduled inspection gives an inspector or inspection team sufficient time to thoroughly check the ventilation system and ensure that it is operational and in good condition. It also helps to prevent unnecessary incidents, injuries and illnesses.


Step 2: Ensure that the ventilation system meets the requirements

Ventilation systems are built with different specifications and capacities. Depending on the required standards and the conditions of the facility. It is important to check the ventilation system to ensure that it meets the needs of the company and ensures compliance with the legal requirements.


Step 3: Check the ventilation system in operation

Maintenance of the ventilation system includes checking the airflow from the ventilation openings and the condition of the ventilation grilles. Particular attention is paid to the presence of bent, missing or damaged parts, so that immediate repairs can be made to prevent the filter from becoming clogged with air pollutants.


Step 4: Check for pest infestation

The different areas of the ventilation system should be checked for traces of pests during Maintenance to minimize infestation. The cause must be determined, and remedial measures for treatment implemented immediately.


Step 5: Use a checklist

A ventilation system checklist serves as a guide for inspectors during maintenance. With their support, it is easier to identify defects, damage or repair requirements. It also assists in the evaluation of a ventilation system in order to determine the need for improvement and optimization of the operation.


Mobile inspection application for ventilation system maintenance


Traditionally, inspectors use pen and paper to maintain a ventilation system. It's a tedious endeavor, which is time consuming. That's one of the reasons it takes a lot of time to generate reports when they're needed by facility owners. Avoid these delays with Lumiform, a powerful and mobile inspection and audit app full of maintenance checklists and templates. The digital tool allows you and your team to:


  • Capture photo evidence, annotate, and attach detailed notes on damage or repair needs for ventilation systems.

  • Identify problems immediately and assign immediate action via the app to other employee within the company.

  • Get started digitally immediately with one of 10,000 templates.

  • Automatically create, retrieve and share reports in real time

  • Send and receive notifications for scheduled ventilation system maintenance inspections.


Your contact for all questions concerning Ventilation Maintenance Inspection

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