Conduct a building inspection checklist - FREE PDF

Building Inspection Checklist

About the Building Inspection Checklist

Inspect your commercial buildings with this building inspection checklist. Take a close look at the external walls, roof, perimeter, landscaping, offices, bathrooms, storerooms, etc. You’ll want to conduct building inspections on a monthly basis to ensure all facility amenities are in good working order and safe for everyday use.

The Importance of a Building Inspection Checklist

A building inspection checklist is a crucial tool in the realm of property assessment and maintenance. This comprehensive checklist serves as a systematic guide for evaluating the condition, safety, and compliance of a building.

A building inspection checklist covers various key areas, including structural integrity, electrical systems, plumbing, HVAC systems, safety features, and overall maintenance. By following this checklist, inspectors can methodically assess each component, identifying any potential issues or areas of concern.

The checklist serves as a roadmap during building inspections, ensuring that no crucial aspect is overlooked. It helps inspectors document their findings, note any defects or deficiencies, and provide recommendations for repairs or improvements.

Building inspection checklists play a pivotal role in promoting safety, identifying potential hazards, and maintaining regulatory compliance. They are used by property owners, real estate professionals, and inspectors to ensure that buildings meet required standards, codes, and regulations.

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Audit

External Walls

Are the Walls free of faults and damage?

Are windows and frames free of faults and damage

Are blinds and shades free of faults or damage?

Are doors and frames free of faults and damage?

Are insect cyclone and security screens free from faults and damage and securely fixed?

Are eaves and soffits free from damage?

Are painted surfaces fresh?

Date of last painting and estimate next paint due.

Other Comments

Other Comments pictures

Roof System

Is there safe access to the roof?

Is a restraint system required or installed and serviced as per Australian Standards?

Is the roof walkway in good condition free from loose or damaged parts?

Roof is corrosion free and sound?

Ridges and valleys are sound and not blocked.

Flues penetrations gutter and flashing are watertight and undamaged?

Painted surfaces are fresh?

Dishes and links have EMR signage and barriers in place where applicable?

Other comments

Other Comments pictures

Building Surrounds

Boundary fences, walls and safety fences are free of faults and damage?

Driveways paving, car parks, paths and paved areas are clear free draining and free of potholes?

Disabled parking is available within 60 meters of the entrance?

Carports/garages are sound and in a clean and tidy condition?

Retaining walls are sound and in a clean and tidy condition?

Other Comments

Other Comments pictures

Landscaped Areas

General conditions are neat tidy and have a cared for appearance?

Watering system is operational and sound , timer is correct for watering days and duration?

Take a picture of the retic timer.

Gardens are weed free lawn is in cared for condition and trees shrubs etc are tidy and pruned?

Other comments

Other Comments pictures

Internal Office and Studios

Walls windows frames blinds curtains doors and frames are free of faults or damage..

Painted surfaces are fresh and not faded?

Carpet vinyl surfaces are sound even and unstained?

Accoustic panels are free from damage?

Ceilings are flush clean complete and free from damage and stains?

General housekeeping is in order with a tidy appearance and clutter free?

Nominate areas of concern and issues if any.

Other comments

Other Comments Pictures

Kitchen and amenities areas

Doors windows frames ceiling and floors are in good condition and free from faults and damage?

Sink drains freely, taps are operational without dripping, cabinets are clean and uncluttered?

MSDS sheets are available for any chemicals is use.

Kitchen appliances are clean and operational?

No evidence of pest infestation?

Date of last pest control treatment performed

Other comments

Other Comments Pictures

Toilets and shower areas

Walls, Windows, door frames, ceilings and floor are sound and free from faults and damage?

Floor waste, pans, urinals, basins, cabinets, and taps are sound undamaged and operating correctly?

Toilet door signage meets Australian Standards?

Sanitary services are available?

Other comments

Other Comments pictures

Cleaners store or rooms

How many on site? Nominate locations.

The store or room is kept locked to restrict general access?

Room is tidy and in a clean and tidy state.

MSDS information is available for chemicals kept in the room. A register of all chemicals is provided to the ABC.

Other comments

Other Comments pictures

Furniture

Furniture, chairs and workstations are operational and of good appearance?

Ergonomics are sound with adjustable chairs and workstations?

Lighting is adequate?

Items are stored at a safe working height

Other comments

Other Comments pictures

Technical Equipment Room

Access to this room is restricted?

Walls floors, doors and frames are fault and stain free?

Signage is in place for Non RCD circuits, electrical switchboards and keep door closed?

Cables are neat and tidy with no trip hazards?

Laminated user operating instructions are available with contact information?

Air conditioning is operational and effective one set to 22 and one to 24 degrees?

Other Comments

Other Comments pictures

External Signage

Signage is sound and free from damage and not faded?

Signage is visible and not obstructed?

Logos and information are accurate and up to date?

Floodlights are operational and aimed correctly? Timer is set correctly?

Internal illumination is working correctly?

Other Comments

Other Comments Pictures

Emergency safety equipment and systems

Is there an operational fire and/or EWIS panel on site?

Is there an operational fire pump on site?

Enter the location of the Emergency and Exit light log book?

Emergency and exit light maintenance records are up to date?

Hose reels sprinklers and hydrants and extinguishers are in good condition and have an up to date stamp?

Exit signs are clearly visible operating correctly and serviced?

Other Comments

Other Comments Pictures

Electrical and Switchboard plant room

Walls, doors, frames, ceiling and floor is in a sound, sound, free of faults or damage?

Safety and high voltage warning signage is located on entry door and on switchboards?

Internal and external lighting are all working, fitting s are sound and clean?

All GPO's and conduits are sound and free of damage?

Switchboard doors are locked and keys are not readily available?

Switchboard legends are available and up to date?

Take pics of each legend and Switchboard.

A single line diagram is available?

Tag and test is up to date?

Enter date tag and test conducted?

Other Comments

Other Comments Pictures

Uninterrupted Power Supply and plant room

Walls, doors, frames, ceiling and floor are sound clean free of faults or damage?

Floor is clean and tidy free of clutter and cables?

Warning and safety signage in located on the entry door?

Unit is in a neat and tidy condition with nothing stored on top?

Is periodic maintenance being completed?

Are laminated user instructions with contact information prominently located for unit?

Other Comments

Other Comment pics

Emergency Power unit and plant room

Wall doors frames and ceiling is in sound clean and free of faults and damage?

Floor waste drains freely and is unobstructed?

Safety signage noise is located on the entry door?

Generator set and control panel are clean and free of any irregularities?

Hearing PPE is available?

Is periodic maintenance being completed?

Is there hearing safety protection and may start without warning signage displayed?

Is the battery in good condition?

Operating instructions and shut down procedures are available?

When was the battery last replaced

Other Comments

Other Comment Pics

Air conditioning and plant room

Walls, doors, frames, ceiling and floor is sound, clean free of faults or damage?

Are drains clear and unobstructed?

Are the ac units vents and duct work in good condition?

Are noise levels acceptable?

All exhaust fans operating and running quietly?

Is periodic maintenance and regular testing being conducted?

Insert date of last maintenance visit.

Is the system on a timer to restrict running times?

Is there a set of instructions available and prominently located?

Other comments

Other Comment pics

Security

Is the security system operational and utilised?

Are alarms visual and audible?

Are perimeter fencing, doors, gates, windows and roof secure and in good physical condition?

Is there adequate perimeter lighting and is it secure and operating at correct times?

Is CCTV signage in place at entrances and around the complex?

Is there segration of visitors and staff and is it in use?

Is there visitor and guest control in place?

Is there an awareness of security risk and procedures by local staff?

Are security incidents being reported?

Are duress pendants available to staff?

Is the CCTV operational in use and adequate?

Is the intercom system working correctly?

Is a security risk assessment required?

Other comments

Other Comment Pics

WHS interview with the resposible person or Regional Content Manager

Is there an ECO in place? Are the emergency Procedures readily available? Are evacuation plans in place?

Are plans and local procedures up to date?

Is the a warden structure in place? Are wardens caps available?

List of attendees at warden training

Is there a Red box kit visible and up to date? Batteries working with items operational?

Are all means of escape clear and exit doors unobstructed?

Who is the nominated first aid attendant?

Is there a first aid kit available and up to date?

Who is the nominated WHS representative?

Is the RCM aware of the ABC Work safe system and inputs incidents using it?

Does the RCM induct new staff and are there induction forms there?

Is there a Red Book on site and up to date with sign in for contractors and guests, SWMS and insurances for contractors?

Are contractors reviewing and signing SWMS at each visit to site?

Other Comments

Other Comment Pics

General Compliance Reporting

Is the RCM aware of the risks identified in the cyclical building audits?

How often are people with disabilities accessing the building? Occasionally or rarely?

Have any disability access issues been raised in relation to the site?

Other Comments

Other Comment Pics

Environmental Initiatives

Air conditioning is programmed to avoid energy waste?

Technical equipment is turned off when not is use?

PCs copiers Radios office, equipment and lights are turned off at night?

Electricity consumption data is monitored via invoice data?

Paper recycling is in place?

Are there any other environmental initiatives in place or required?

Other Comments

Other Comment Pics

Lifts

Are lifts operating as expected, doors and skins undamaged?

Is the emergency button connected to Ultimo Security ?

Is the motor room in a tidy condition and air conditioned correctly?

Is maintenance being conducted as per Australian Standards with up to date records available?

A maintenance contract is in place?

Other comments

Other Comment Pics

General Maintenance

Are staff reporting general maintenance items to the Property help desk. ?

Are the Property contact details posted in a prominent location?

Other Comments

Other Comment Pics

Service Contracts

Is there a current contract or in an agreement in place for landscaping? Are SWMS available for the contractor? Redbook Is the contractor signing in?

Is there a cleaning contract or an agreement in place? Is there a SWMS available? Redbook Are they signing in?

Is there a pest control contract or agreement in place? Is there a SWMS available? Redbook Are they signing in?

Is there a plumbing contract or agreement in place? Is there a SWMS available? Redbook Are they signing in?

Is there an Emergency/systems contract or in agreement in place? Is there a SWMS available? Redbook Are they signing in?

Is there an electrical maintenance contract / agreement in place? Is there a SWMS available? Redbook Are they signing in?

Is there a UPS contract / agreement in place? Is there a SWMS available? Redbook Are they signing in?

Is there a generator service contract / agreement in place? Is there a SWMS available? Redbook Are they signing in?

Is there a mechanical maintenance contract / agreement in place? Is there a SWMS available? Redbook Are they signing in?

Is there a security contract / agreement in place? Is there a SWMS available? Redbook Are they signing in?

Is there a contract / agreement in place to support the ECO? Is there a SWMS available? Redbook Are they signing in?

Other Comments

Other Comment Pics

End of audit go to Section 3

Other to do items

Plant ID pictures

Take pictures of the plant ID labels

Light Survey

Identify lighting type and numbers, halogen, 2ft and 4ft flourish, floods, external wall lights and any others.

Take pics of each type

Key audit

Raise any issues over keys here

Take pic of keys and legend

Other comments relevant to this report.

Comments

Other Comments

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This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.