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Monthly Building Maintenance Inspection Checklist


Ensuring your building is up to code can easily be done with the use of this checklist to conduct inspections in your building every month. Review the fire systems, equipment, elevators, escalators, transformer plant, etc. Make sure that everything is up and running. Note damages and schedule repairs with this easy-to-use template.

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Monthly Building Maintenance Inspection Checklist

Audit

Review

Are all outstanding faults from previous weeks findings been resolved.

Are all findings been logged

Fire System and Equipment

Fire detection system.(tested, no faults)

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Gas suppression system compliant.

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Fire booster pumps (ASIB certified, tested, no faults)

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Smoke Extraction System (certified, tested, no faults)

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Sprinkler pumps and systems.(ASIB approved, tested, no faults)

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Pressure gauge above main valve >400kPa

Pressure gauge below main valve >400kPa

Main valve locked in correct position.

Flow valves locked in correct direction.

Do you have booster pumps.

Have the pumps been tested weekly and a record kept in pump room.

Have the pumps had their annual test by A.S.I.B and a record kept in the pump room.

Is there any visible damage to the sprinkler risers.

Water Storage tank. (Full , inspection hatch locked , not leaking)

Extinguishers ( missing, damaged, no pressure)

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Hose reels

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Hydrants

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Evacuation alarm system(Tested, no faults)

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Fire and evacuation Signage in place.

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Maintenance contract and register up to date.

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Elevators and Escalators

Elevator motor room. (No unusual smells, heat, smoke)

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Indicator panel

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Landing and doors

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Floor finish

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Wall finish

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Ceiling

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Lighting

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Intercom / Bell

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Ventilation

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Signage (do not use lift in emergency , emergency numbers)

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Statutory service and registers up to date an in machine room.( 24 monthly, 6 monthly , monthly)

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Electrical

Transformer Plant

Service records up to date.

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Housekeeping

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Signage (warning , prohibition , emergency)

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Fire equipment / detectors

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Lighting

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Ventilation

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HT Plant room

No unusual smell , heat , smoke.

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Signage

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Fire equipment / detectors

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Lighting

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Power factor correction

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Amp meter readings all phases.

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Main meter reading

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MV plant room

No unusual smell , heat , smoke.

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Panel covers

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Signage

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Fire equipment / detectors

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Lighting

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Earthing and polarity register up to date.

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Timers

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Surge arresters

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Certificate of compliance

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As built drawings displayed.

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Lock out procedures displayed with gang locks.

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Meters

Readings

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LT Distribution Panels

Compliant (legends up to date , certificate of compliance)

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Standby Generators

Manual and load test checklists in place and up to date.

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Service register in place and up to date.

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Feul storage tank ( full, no leaks, clean filter, no rust)

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U.P.S

Service register in place and up to date. ( no unusual heat, smell, smoke)

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Portable Electrical Equipment

Kitchens

Photo

Workshop

Photo

Electric Fence

Perimeter fence (no sign of damage, not plant matter touching)

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Energizer

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Lighting

Internal lighting

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External lighting

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Emergency lighting

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Motion sensors / timers

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Lightning

Lightning conductor connections to earth.(tested, no visible breaks or disconnected conductors)

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Gas installations

Gas reticulation compliant ( no visible damage to gauges, pipes, cylinders , arresters , dryers)

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Gas compliance certificate up to date)

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Structural & building fabric

Internal Fabric

Glazing ( no cracks , loose frames)

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Stairways

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Walls

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Floors

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Doors

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Emergency paths.

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Ceilings

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Ramps

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Storerooms

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Receiption

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Signage (warning , information , prohibitions , emergency)

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External fabric

Stairways

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Walls

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Floors

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Ceilings

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Ramps

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Canopies

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Roads / driveways / Parking lots

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Traffic control signage and road markings

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Roofing & waterproofing

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Boundary walls & fencing.

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Signage

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Mechanical

Security booms

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Compressor

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Pressure vessels

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Canopies

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Catering equipment

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Compactor

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Masserators

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Counting systems / Foot fall sensors

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Roller shutter gates

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Plumbing / Drainage

Fat traps (effluent in last chamber is clear, desludged)

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Taps / flush masters

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Isolation valves

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Drains - covers / filters

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Manholes

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Gutters / down pipes

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Storage tanks and booster pumps

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Sump pumps

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Hygenie

Waste area housekeeping

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Waste sorted correctly

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Security

Maintenance issues in operational book checked.

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CCTV Operational and all cameras working

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Access control system

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Air conditioning

Air cooled condensing units

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Air handling units

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Fan coil units - direct expansion

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Fan coil units - chillers water

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Chillers

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Chilled water & hot water pumps

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Centrifugal fans & axial fans

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Filters clean

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Fresh air system

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Diffusers ( no sign of dust particles , unusual smells , even distribution, moisture)

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Distribution boards & control systems

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Maintenance contract & registers

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BMS Systems ( no faults, system SMS warning system working)

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Ablutions

Walls

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Floors

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Ceilings

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Sanitary ware - toilet seats / bowls / flush mechanisms

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Toilet roll holders

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Basins

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Hand dryers / soap dispensers

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Sani bins

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Mirrors

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Urinals / flush mechanisms

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Signage

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Handicapped toilets / rails

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Landscaping

Irrigation controller operational

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Nozzles and piping undameged

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Water features - leaks / clear water

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Flower beds / planter boxes

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Lawns

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Indoor plants

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Equipment

PPE in good condition

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Hand Tools / ladders

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Portable electric tools

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Proof of toolbox talks to Broll Staff and Soft Service Contractors

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Other

(check name not set)

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Signatories

FM

Client representatives

Cleaning Supervisor

Security Supervisor

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