Utilize a tenant check out form template - FREE PDF

Tenancy Inventory Check Out Form Template

About the Tenancy Inventory Check Out Form Template

The purpose of a tenancy checkout form template is to inspect the rental property, including its walls, furniture, paint, appliances, floors, etc. to see if its present condition is comparable to when the tenant first moved in. This is to ensure that there is no excessive wear that could depreciate the property’s value. If there are any gross damages that the tenant is liable for, a landlord has the right to claim the safety deposit and use the money for repairs.

Streamline Your Tenant Check-Out Process with This Comprehensive Form Template

When a tenant moves out, it's important to conduct a thorough check-out process to ensure everything is in order and any necessary repairs or cleaning can be made. Using a tenant check-out form template can help streamline this process and ensure all necessary information is collected.

This comprehensive template should include sections for documenting the condition of the unit, any damages or necessary repairs, and whether the tenant has returned all keys and equipment. It should also include a section for documenting any outstanding balances or fees owed by the tenant.

Having a standardized form for check-out can help prevent misunderstandings or disputes between the landlord and tenant and can ensure a smooth transition for both parties. By using this template, you can save time and effort in conducting check-outs and have peace of mind knowing that all necessary information has been collected.

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Audit

Property Exterior

General Exterior Property Images

The chimney has no loose pots and if lead flashing is present it is in good condition. The brickwork on the chimney has no serious bulging and no open jointed or perished brickwork. No leaning is visible.

The roof is watertight, no missing, displaced or broken tiles/slates. The structure is sound with no excess bowing or spread at eaves. If a flat roof is present then it is water tight with no visible signs of water ingress.

The gutters are adequate, not leaking, obstructed, decayed, corroded or insecure.

Fall pipes are adequate, not blocked, leaking, broken, corroded or insecure.

The fascia and soffits are not decayed, loose or broken. There are no holes for pests to enter.

The brickwork and walls are not loose or likely to collapse, no serious perished or open jointed brickwork is present. No holes exist around pipe work and there are no missing bricks. If rendering is present it is not loose and not below damp proof course. There is no progressive settlement or subsidence. Lintels over openings are adequate for the load and any balconies are capable of supporting its own weight plus imposed load from usage.

All exterior doors are robust enough to prevent easy access by intruders and are watertight. All door furnishings including handles and locks are in full working order. All doors open and close smoothly.

A damp proof course is in existence and is effective. No rising damp is evident.

All waste and rainwater pipes discharge into trapped gullies connected to the mains drainage system. All drains are free from blockage.

All pathways are in a good state of repair.

Any other exterior areas such as yards, patio's or gardens are in a good state of repair and free from rubbish.

All steps and handrails are in a good state of repair.

Any walls or fences are stable and in a good state of repair.

Any outbuildings are not dilapidated and are unlikely to collapse. Any tiles, bricks, gutters etc are not likely to fall off.

The windows are watertight, not decayed or corroded. All windows are sealed around the perimeter to wall and fitted with sill. All openers are in good working order and safety catches are fitted to all first floor and above windows accessible by children.

There are no other defects or maintenance issues that need reporting for this area.

General comments or observations

Meters & Keys

Images of keys

All required keys have been returned

Images of meters

Gas meter reading

Electricity meter reading

Water meter reading if applicable.

Property Interior

The living room / dining room / bedrooms and any other internal area that is not a bathroom / kitchen / Hallway or Stairs

Room Images

All areas are free from damp and mould.

All floors are in sound condition and of a reasonable level. There are no decayed floorboards or joists.

All ceiling and wall plaster is in sound and secure condition and capable of being decorated.

Decoration is to an acceptable standard.

The hall, staircase and landing areas.

Room Images

Smoke detectors are present and in fully working order on ground and first floor landings.

The staircase is safe with even and level tread where carpet is fitted.

A handrail is accessible for the full length of the staircase.

Adequate guarding on the landing to stairwell at least 1100mm high is in place.

There are no trip hazards from small changes in levels in halls or landings.

All ceiling and wall plaster is in sound and secure condition and capable of being decorated.

All areas are free from damp and mould.

Decoration is to an acceptable standard.

The Kitchen area.

Room Images

All floors are in sound condition and of a reasonable level. There are no decayed floorboards or joists and any floor covering is in tact.

Walls, floor and ceiling surfaces are readily cleanable.

The kitchen has adequate work surfaces sealed at edges and to splash back.

Any tiling is secure to the wall or floor and free from breakages. Grouting is adequate and free from mould.

The kitchen has adequate dry food storage. All cupboards are securely fixed and all doors and draws are working correctly.

There is adequate space for a fridge/freezer.

There is adequate space for a cooker with either a gas supply or electric point and there is work top space to either side.

The kitchen has a fully functional sink with working hot and cold taps and a trapped waste without leakage.

There is a minimum of six electrical sockets.

There is adequate ventilation, extractor fan or openable window.

There is space for a washing machine or if not another area in the property has been designated. The property also has adequate clothes drying facilities. All associated pipe work is free from leaks.

All ceiling and wall plaster is in sound and secure condition and capable of being decorated.

All areas are free from damp and mould.

Decoration is to an acceptable standard.

The bathroom areas including all ensuite(s) and wc's

Room Images

All floors are in sound condition and of a reasonable level. There are no decayed floorboards or joists and any floor covering is in tact.

Walls, floor and ceiling surfaces are readily cleanable.

Any tiling is secure to the wall or floor and free from breakages. Grouting is adequate and free from mould.

There is adequate hot and cold water supply to the bathrooms.

All toilets, baths, showers, basins and taps are in full working order. All waste connections are clear and free from leaks.

All ceiling and wall plaster is in sound and secure condition and capable of being decorated.

All areas are free from damp and mould.

Decoration is to an acceptable standard.

There are no other defects or maintenance issues that need reporting for this area.

Any other Interior defect images not captured by the previous statements.

Details of any other interior defects not captured by the previous statements.

Electrical Insulation and heating

The electricity supply is adequately earthed or has RCD.

The property has secondary earth bonding to gas and water pipes.

The property has sufficient electrical sockets and all are in working order.

If the property has an alarm system it is in full working order.

If the property has a TV arial it is in full working order along with any of its connections.

The property has sufficient artificial or natural lighting and all switches/light fittings are in good working order.

The central heating system is in good working order and has a means if temperature control.

The property has adequate loft insulation (100mm thick) and where possible cavity wall insulation.

General safety

The property has a valid gas certificate.

The property has a valid 5 year periodic electrical certificate.

Any supplied portable electrical equipment have a valid PAT test certificate.

The property has a fitted carbon monoxide detector.

All habitable rooms have an openable window.

The property shows no signs of pest or vermin infestation.

Sign Off

Signed by tenant or tenant representative

Signed by inspector

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This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.