Templates
Rental inspection checklist template

Rental inspection checklist template

Document property conditions room-by-room and identify maintenance needs with this rental inspection form.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Rental inspection checklist template

Document property conditions room-by-room and identify maintenance needs with this rental inspection form.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

This rental inspection checklist helps you document property conditions across all living spaces. From living rooms to bathrooms, kitchens to bedrooms, you can quickly categorize each element as “Good,” “Needs Action,” or “N/A” while maintaining complete records.

According to the National Apartment Association, landlords who perform regular inspections experienced 30% fewer maintenance emergencies. We created this template to help you catch small issues before they escalate into expensive repairs. With the template, you also have clear documentation that protects both you and your tenants during move-in, routine, and move-out inspections.

Related categories

Preview of the template
Inspection
LIVING ROOM
Walls and Ceiling
Floor Covering
Windows (curtains, blinds, etc…)
Doors
Light Fixtures
Lamp (s)
Furniture (if applicable)
Baseboards/Moldings
Fireplace
KITCHEN
Floor & Floor Coverings
Walls & Ceiling
Door(s)
Door Lock(s) and Hardware
Window(s) & Screen(s)
Window Covering(s)
Light Fixture(s)
Cabinets/Inside Drawers
Counters
Stove/Burners,Controls
Oven/Range Hood Inside, Outside, Fan
Refrigerator
Dishwasher
Sink(s) & Plumbing
Garbage Disposal
Fire Extinguisher
DINING ROOM
Floor & Floor Covering(s)
Walls & Celing
Light Fixture(s)
Window(s) & Screen(s)
Window Covering(s)
BATHROOM
Click add bathroom to conduct an inspection
Floors & Floor Covering(s)
Walls & Ceilings
Counters & Surfaces
Window(s) & Screen(s)
Window Covering(s)
Sink & Plumbing
Bathtub/Shower
Toilet
Light Fixture(s)
Door(s)
Door Lock(s) & Hardware(s)
Inside Drawers
BEDROOM
Click add bathroom to conduct an inspection
Floor & Floor Covering(s)
Walls & Ceiling
Window(s) & Screen(s)
Window Covering(s)
Closet(s), including Doors & Tracks
Lighting Fixture(s)
Smoke Alarm
Door(s)
Door Lock(s) & Hardware
OTHER
Heating System
Air Conditioning
Stair(s)
Hallway(s)
Lawn(s) & Garden(s)
Patio, Terrace, Deck, etc
Parking Area(s)
Front/Back Porch
COMPLETION
Landlord's Signature
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Frequently asked questions

What’s the best way to document issues found during a rental inspection?

When marking “Needs Action” on the checklist, take dated photos of the issue, write specific notes about the location and extent of the problem, and document any conversations with tenants. This creates a clear record for maintenance scheduling and potential security deposit discussions.

How can you use this checklist to avoid security deposit disputes?

Complete the checklist thoroughly during move-in with the tenant present, have them sign it, and provide them a copy. Repeat the process at move-out, comparing conditions. This documentation clearly shows what damages occurred during tenancy versus pre-existing conditions.

What areas of a rental property are most commonly overlooked during inspections?

Appliance interiors, HVAC filters, window treatments, and under-sink plumbing are frequently missed. This checklist specifically includes these areas to ensure you don’t overlook potential issues that could develop into problems requiring emergency repairs.

How can the checklist help you prioritize maintenance tasks?

You can categorize items marked “Needs Action” by urgency. Address safety issues (smoke alarms, locks) immediately, then schedule cosmetic issues later. This systematic approach allows you to allocate maintenance resources efficiently while keeping tenants satisfied.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.