Rental property inspection checklist template

Focus primarily on safety features, structural elements, and systems that affect habitability. Check smoke detectors, electrical outlets, plumbing fixtures, heating/cooling systems, and entry/exit points. These areas present the highest liability risk and most expensive repairs if neglected. Document everything thoroughly with photos to establish a clear record of the property’s condition.

Take date-stamped photos of each area, noting specific conditions on your checklist. Document all findings in writing with detailed descriptions of any issues. Make sure to store these records securely with your lease agreements for at least the duration of tenancy plus your state’s statute of limitations.

Categorize issues by urgency—address safety concerns immediately, schedule necessary repairs within 1-2 weeks, and plan for cosmetic improvements during turnover periods. Communicate findings to tenants in writing, including your timeline for addressing each item. Follow up after repairs to ensure proper completion and document the resolution with photos. |

Normal wear includes faded paint, minor scuffs on walls, worn carpet in high-traffic areas, and loose door handles. Tenant damage shows clear negligence or misuse, such as large holes in walls, broken fixtures, pet damage, or excessive dirt beyond regular cleaning. Document the property’s condition thoroughly at move-in to establish a baseline for comparison at move-out.