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Rental property inspection checklist template

Rental property inspection checklist template

This checklist evaluates rental property areas, helping landlords document conditions and identify maintenance needs efficiently.

Use this template
or download pdf
Rental property inspection checklist template

This checklist evaluates rental property areas, helping landlords document conditions and identify maintenance needs efficiently.

Use this template
or download pdf

Prevent costly repairs and tenant disputes with a detailed rental property inspection checklist for assessing key aspects of your rental unit. This template walks you through examining general safety elements, kitchen functionality, emergency preparedness, external structures, and more, creating a comprehensive picture of your property’s condition.

Research by Porch.com shows landlords receive around six repair calls from tenants every year, highlighting the importance of proactive inspection practices. By documenting property conditions thoroughly with this checklist, you create a clear record that protects both your investment and tenant relationships. The template includes clear yes/no/not applicable options for each item, making inspections straightforward yet meticulous.

Related categories

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Preview of the template
Audit
General Area
Standard fire orders (RACE) sign clearly visible
First aid signs clearly visible
Lighting adequate and operational
Temperature is comfortable
Area is free from odours
Noise level is acceptable/adequately controlled
Ventilation is adequate
Stair treads in good condition
Handrails present, safe and secure
Electrical equipment tested, tagged and safe
Electrical switches/sockets in good condition
Furniture safe and undamaged
Emergency
Access and egress paths clear
First aid kit accessible
Fire fighting equipment easily accessible
Fire fighting equipment checked in last 6 months
Kitchen
Drains (floor and sink) clear and free flowing
Taps free from drips
Fridge clean, good condition
Microwave clean and maintained
Oven/stove safe and clean
Area free from pests or evidence thereof
External
Seating available and safe
Tables safe and clean
Waste and cigarette butt bins available
Washing line safe and in good condition
Boundary fences safe and secure
Overhead structures safe and secure
BBQ area
Cooking area clean and free from waste/rubbish
Area around BBQ free of grease
BBQ safe and in good condition
Gas supply secured to gad cooker/heater
Laundry
Electrical equipment tested and tagged and current
Lighting operating as designed
Floor/area free from water and being wet
Dryer filter clean
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Frequently asked questions

What are the most critical areas to focus on during a rental property inspection?

Focus primarily on safety features, structural elements, and systems that affect habitability. Check smoke detectors, electrical outlets, plumbing fixtures, heating/cooling systems, and entry/exit points. These areas present the highest liability risk and most expensive repairs if neglected. Document everything thoroughly with photos to establish a clear record of the property’s condition.

What documentation should you maintain during rental property inspections?

Take date-stamped photos of each area, noting specific conditions on your checklist. Document all findings in writing with detailed descriptions of any issues. Make sure to store these records securely with your lease agreements for at least the duration of tenancy plus your state’s statute of limitations.

How should you handle maintenance issues discovered during an inspection?

Categorize issues by urgency—address safety concerns immediately, schedule necessary repairs within 1-2 weeks, and plan for cosmetic improvements during turnover periods. Communicate findings to tenants in writing, including your timeline for addressing each item. Follow up after repairs to ensure proper completion and document the resolution with photos. |

What’s the difference between normal wear and tear versus tenant damage?

Normal wear includes faded paint, minor scuffs on walls, worn carpet in high-traffic areas, and loose door handles. Tenant damage shows clear negligence or misuse, such as large holes in walls, broken fixtures, pet damage, or excessive dirt beyond regular cleaning. Document the property’s condition thoroughly at move-in to establish a baseline for comparison at move-out.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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