Rental home inspection checklist

Document everything thoroughly with photos and detailed notes in the “Additional Comments” section of the checklist. Compare findings with previous inspection reports to determine if it’s new damage or normal wear and tear. Promptly communicate with tenants about necessary repairs and responsibility according to your lease terms.

Provide ample notice (more than legally required if possible), schedule at convenient times, explain the purpose and benefits of the inspection, and maintain a professional, respectful demeanor throughout. Consider creating a tenant information sheet explaining what you’ll be checking and why regular inspections help maintain a safe, comfortable living environment.

Plumbing systems, particularly in kitchens and bathrooms, often develop problems first. Other common trouble spots include roof and gutter systems, HVAC equipment, and areas with water exposure. This checklist specifically highlights these high-risk areas to ensure they receive proper attention during your inspection.

Use the checklist to note the condition of each item, then take clear, dated photos of any concerns. For significant issues, capture multiple angles and include reference objects for scale. Save these photos with the completed checklist and share relevant findings with tenants promptly to maintain transparency.