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City rental inspection checklist template

City rental inspection checklist template

This checklist guides you through critical property requirements so you can identify and address code violations.

Use this template
or download pdf
City rental inspection checklist template

This checklist guides you through critical property requirements so you can identify and address code violations.

Use this template
or download pdf

Navigate city rental inspections with confidence using this checklist that covers critical inspection points municipal inspectors typically evaluate. From exterior elements like roofing and foundation to interior systems and safety features, this template helps you assess compliance requirements during official city inspections. With this template, you can prepare properties more thoroughly, documenting existing conditions and identifying issues that require immediate attention.

Research from Kingsley Associates shows that tenants who are satisfied with property management are more likely to renew their leases. By using this checklist to maintain properties to high standards, you’ll not only pass inspections but also increase tenant satisfaction and retention rates.

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Preview of the template
Page 1
Property Information
Address
Landlord Name
Tenant Name
Exterior Condition
Roof
Siding
Windows
Doors
Foundation
Yard/Landscaping
Walkways
Driveway
Fencing
Interior Condition
Floors
Walls
Ceilings
Doors
Windows
Plumbing
Electrical
HVAC
Appliances
Smoke Detectors
Safety Inspection
Railings
Stairs
Emergency Exits
Additional Notes
Additional Notes

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Topic guides

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Frequently asked questions

What are the most common reasons properties fail city rental inspections?

Properties most commonly fail city inspections due to safety hazards like missing smoke detectors, improper electrical wiring, or inadequate emergency exits. Other frequent issues include plumbing problems (leaks, improper drainage), pest infestations, structural concerns, and improper ventilation.

How should you address tenant-caused issues before a city inspection?

Communicate with tenants about the upcoming inspection and any maintenance concerns. Provide written notice of needed access according to local requirements. If tenant activities have created code violations, address these diplomatically but firmly, referencing lease terms. Document conversations and use the checklist to show tenants exactly which issues need resolution.

What should you do if you discover major code violations while using this checklist?

Address immediate safety hazards right away, even if it means emergency repairs. For significant structural or system issues, consult with licensed professionals quickly. Document all discovered problems with photos and detailed notes. You might also consider temporarily relocating tenants if conditions are unsafe. Being proactive about major violations shows good faith compliance efforts to city inspectors.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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