Rental house inspection checklist template

Document the damage with detailed notes and photographs. Determine if it’s normal wear and tear or tenant-caused damage. For significant issues, discuss repairs with the tenant and decide who’s responsible based on your lease agreement. Follow up with a written summary of findings and action plans for both parties.

Having the tenant present during inspections, especially move-in and move-out, creates transparency and reduces disputes. It allows both parties to acknowledge the property’s condition in real-time and discuss any concerns immediately. If the tenant can’t attend, send them a completed copy of the checklist with photos and request their signature acknowledging receipt.

Categorize issues by urgency. Safety hazards (smoke detectors, structural issues) require immediate attention, while functional problems (plumbing leaks, heating) should be addressed within days. On the other hand, schedule cosmetic issues (minor wall damage, worn flooring) during turnover periods. Consider both tenant safety and property value protection when determining repair timelines.

Prepare by bringing all necessary tools: the checklist, flashlight, and basic testing tools. You can use Lumiform’s checklists on your phone to record findings and take photos in real-time. Schedule inspections back-to-back in the same area to save travel time. You can then generate inspection reports with the app and send these promptly for clear communication.