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Yearly rental inspection checklist template

Yearly rental inspection checklist template

Enhance your property management process and create a more organized and efficient inspection routine.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
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Yearly rental inspection checklist template

Enhance your property management process and create a more organized and efficient inspection routine.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Detect maintenance issues and reduce the risk of costly repairs with this yearly rental inspection checklist. It covers general areas, kitchen, bathroom, and exterior elements so you can systematically document property conditions during annual inspections.

As stated in Forbes, yearly repairs usually cost 5-8% of total gross rent. By conducting thorough yearly inspections, you can identify small issues early, potentially lowering these costs significantly. This template to give you a consistent framework for evaluating rental properties and provides valuable documentation for tenant discussions about property upkeep.

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Preview of the template
Page 1
General Inspection
Are the walls, ceilings and floors in good condition?
Are the windows and doors functioning properly?
Is the plumbing in good working order?
Are the electrical outlets and switches in proper working condition?
Kitchen
Are the appliances functioning correctly?
Is the kitchen sink in good condition?
Are the cabinets and countertops in good shape?
Bathroom
Is the toilet functioning properly?
Is the bathroom sink in good condition?
Is the shower/tub area in good working order?
Exterior
Is the roof in good condition?
Are the gutters and downspouts functioning properly?
Is the landscaping well-maintained?

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Topic guides

Read in-depth guides covering key topics related to this article.

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Frequently asked questions

How can you customize this yearly rental inspection checklist for different property types?

You can add property-specific sections based on unique features like pools, HVAC systems, or specialized appliances. Feel free to also modify the existing sections to reflect the specific components in your properties while maintaining the core structure that ensures consistent documentation across your entire rental portfolio.

When is the best time to conduct a yearly rental inspection using this checklist?

Schedule inspections during moderate weather seasons when property components are accessible and visible. Many property managers choose spring to identify winter damage or fall to prepare for cold weather. The key is consistency: conduct inspections at approximately the same time each year for accurate condition comparison.

How should I document issues discovered during the yearly rental inspection?

Take detailed photos of any problems identified during the inspection and attach them to the corresponding checklist items. Note specific observations rather than general statements, including measurements where applicable. This creates a clear record for maintenance planning and potential discussions with tenants.

Should tenants be present during the yearly rental inspection?

While not required, having tenants present during inspections can be beneficial. It allows immediate discussion of any issues discovered, creates transparency in the process, and gives tenants an opportunity to point out concerns they’ve noticed. Consider offering flexible scheduling options to accommodate tenant availability.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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