Templates
Kaizen event template

Kaizen event template

Plan, execute, and document focused process improvements with this Kaizen event framework.

Use this template
or download pdf
Kaizen event template

Plan, execute, and document focused process improvements with this Kaizen event framework.

Use this template
or download pdf

This Kaizen event template transforms how you approach workplace challenges and process improvement. Its value lies in its complete event lifecycle coverage, connecting initial objectives directly to measurable outcomes. For example, if you’re dealing with excessive costs, you can quickly organize a structured event that brings cross-functional perspectives to solve the problem at its source.

The Association for Supply Chain Management highlights Kaizen as a powerful method for putting process-improvement training into action and driving organizational progress. Each section of this template builds upon the previous one, creating a logical flow that turns improvement ideas into documented, sustainable results your team can replicate across similar processes.

Related categories

Preview of the template
Page 1
Event Details
Event Title
Event Date
Event Duration (days)
Event Objectives
Clearly define the problem statement
Identify the scope of the Kaizen event
What are the key goals of the Kaizen event?
Event Team
Kaizen Event Leader
Core team members
Is executive sponsor involved?
Current State Analysis
Describe the current process in detail
Identify the key pain points
What data is available to analyze the current state?
Kaizen Event Plan
Proposed Kaizen event activities
Resources required
Measures of success
Kaizen Event Execution
Was the event completed as planned?
Key learnings from the event
Identify the quick wins
Outline the implementation plan
Benefits Realization
What are the quantifiable benefits?
What are the qualitative benefits?
How will the benefits be sustained?

Frequently asked questions

What information should you gather before conducting a current state analysis?

Collect process maps, cycle time measurements, and quality metrics relevant to the targeted process. Interview frontline workers to understand practical challenges not visible in data. Take photos of the actual work area to capture visual evidence of inefficiencies that you can reference during your team discussions.

What metrics should you track to measure the success of your kaizen event?

Focus on metrics directly connected to your event objectives—typically productivity, quality, lead time, or cost reduction. Establish a clear baseline before the event begins. Measure both immediate improvements and sustainability over 30, 60, and 90 days to ensure you’ve maintained changes beyond the initial implementation.

How detailed should the implementation plan in your kaizen event template be?

Your implementation plan should be specific enough that someone unfamiliar with the event could execute it. Include exact specifications for changes, visual references where helpful, and clear success criteria. Assign individual owners to each action item with realistic deadlines, considering their regular workload and the priority of the improvement.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.