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Send qaulity goods with a pre-shipment inspection checklist template

Use this Pre-Shipment Inspection Checklist Template to document and ensure that all the goods being shipped meet the required specifications and quality standards before they are sent to the final destination.

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Send qaulity goods with a pre-shipment inspection checklist template

Audit

Item inspection

Please add each item of this inspection here
HG item number
Picture of item

Ordernumber and -quantity collection

Please add each order number for this item here:
Order number
Order qty
Finished qty
Total order qty
Total finished qty
AQL Type
AQL A sample table - single sampling Total Sample. Rejection # Rejection # qty Size major defects minor defects 2-8 sample size 2 major defects 1 minor defects 1 9-15 sample size 2 major defects 1 minor defects 1 16-25 sample size 3 major defects 1 minor defects 1 26-50 sample size 5 major defects 1 minor defects 1 51-90 sample size 5 major defects 1 minor defects 1 91-150 sample size 8 major defects 1 minor defects 2 150 -280 sample size 13 major defects 1 minor defects 2 281- 500 sample size 20 major defects 1 minor defects 3 501-1200 sample size 32 major defects 2 minor defects 4 1201-3200 sample size 50 major defects 2 minor defects 6 3201-10000 sample size 80 major defects 3 minor defects 8
AQL B sample table - double sampling Total Sample. Rejection # Rejection # qty Size major defects minor defects 2-8 use single sampling 9-15 use single sampling 16-25 sample size 2 major defects 1 minor defects 1 26-50 sample size 3 major defects 1 minor defects 1 51-90 sample size 3 major defects 1 minor defects 1 91-150 sample size 5 major defects 1 minor defects 2 150 -280 sample size 8 major defects 1 minor defects 2 281- 500 sample size 13 major defects 1 minor defects 3 501-1200 sample size 20 major defects 1 minor defects 3 1201-3200 sample size 32 major defects 2 minor defects 4 3201-10000 sample size 50 major defects 2 minor defects 8
Type C If for some reason AQL type A or B cannot be done, please take a reasonable sample qty.
Sample qty according to AQL
Picture of sample qty

Standards conformity / 符合标准

Shipping marks conforming to HG requirement ?
Hangtag conforming to HG requirement
Colour of main materials conforming to colour descriptions on hangtag, shipping marks and order sheet?
Brand Logo conforming to HG requirements ?
Sewing label conforming to HG requirements?
Year label conforming to HG requirements?
Assembly Instruction conforming to HG requirements?

Standards pictures

Pictures of: Shipping mark front, Shipping mark side, Hangtag front, Hangtag back, Brand Logo, Sewing Label, Year label, Assembly instruction

Weights and measurements

Please collect weights and measurements of product as well as sales packaging and transport packaging and compare them or add them to supplier product detail sheet!
Are weights and measurements as stated in the product detail sheet?
Do the measurements and weights on the shipping marks conform to the real measurements and weights?

Defect descriptions

Defect type
Number of items with defect
Defect description
Picture(s) of defect
Rework to be done by supplier
Future improvements to be accomplished by supplier
Future improvements for HG product requirements

Item result/该

Number of items with critical defects
Number of items with major defects
Number of items with minor defects
Item Result

Result and signatures

Have all items passed for shipping??
Loading date:

Instruction for supplier:

Dear supplier, please arrange the rework of the failed items. Please do this according to our rework instruction. Please send us your rework pictures and inform us of the result of your rework! Please send us the earliest date for reinspection. For each reinspection US$ 300 will be charged.
Earliest date for recheck (optional):
Internal Code:
Is a shipment delay necessary?(optional)
New loading date:(optional)
Signature supplier
Signature Inspector
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Ensure Quality Control with a Pre-Shipment Inspection Checklist


Pre-shipment inspections are essential for ensuring the quality and reliability of products before they are shipped to customers. A pre-shipment inspection checklist can help ensure that all critical components and quality requirements are met before the product leaves the factory.


The pre-shipment inspection checklist should include several essential items, such as verifying the product's functionality and safety, checking for any cosmetic defects, ensuring that packaging and labeling are correct, and verifying that all necessary documentation is included. It should also specify the sampling size and inspection criteria for each product category.


By using a pre-shipment inspection checklist, manufacturers can ensure that their products meet customer expectations and comply with all relevant quality standards. This can help prevent costly product recalls, damage to brand reputation, and customer dissatisfaction. Ultimately, a comprehensive pre-shipment inspection checklist is an essential tool for any business that wants to maintain high-quality products and satisfied customers.

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