Use a warehouse inspection checklist to find defects

Identify damages with a warehouse inspection checklist template

This cold store/ warehouse inspection checklist is used to identify defects and damages to the structure, design, and facilities of your warehouse. This checklist covers food storage facilities and practices, temperature monitoring, pest control, and food dispatch and transport.

Make Warehouse Inspections Easier With a Comprehensive Checklist Template

A warehouse inspection checklist template is a document used to ensure that all areas of a warehouse are regularly maintained and checked for any potential problems. The template includes a list of items to inspect, such as the warehouse's physical condition, safety measures, and equipment. This template is designed to help warehouse managers and their staff ensure the safety and efficiency of their warehouse operations. By regularly following the warehouse inspection checklist, potential hazards can be identified and addressed before they can cause any harm.

Using a warehouse safety inspection checklist template also helps to keep track of safety inspections and compliance reviews. This ensures that all areas of the warehouse are checked and that any issues are corrected promptly.

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Preview of the template

Audit

Location Site & Surrounding

Located away from environmentally polluted areas.

Surrounding (e.g. drainage, ground & etc) is clean & properly maintained.

Free from storage of waste & unused items. If the building is surrounded by vegetation, it shall be well tended.

No sign of pest infestation.

Structure, Design & Maintenance

Wall, ceiling & doors should be durable, impervious, smooth, clean, no flaking of paint.

Floors should be smooth, clean, durable, no hole, free from litter & stagnation of water.

No damage or flaking of paint at the joint between wall & floor.

All opening to exterior shall have tight-fitting doors, windows & effective screens.

Overhead fixtures are designed to prevent dirt & condensation accumulation & are clean.

Adequate ventilation to prevent unacceptable accumulation of heat, condensation or odors.

Lighting is adequate & in good working condition.

Lighting fixtures (inclusive used in electric fly-killing devices) located in areas where there are open products are protected.

Effective loading & unloading system & appropriate areas are provided.

Storage Facilities & Practices

Appropriate shelving/racking system which is clean & in good repair.

If wooden shelving is used, it must be maintained smooth & easily cleanable.

Food items are stored off the floor & away from the wall.

Proper stock rotation (First In First Out) is practiced.

Food items are stored at appropriate temperatures with proper temperature monitoring & recording.

Temperature monitoring devices are in good condition & calibrated periodically.

All food items are covered properly.

Appropriate segregation of cooked/ ready-to-be-consumed products from raw products. Food items are stored separately from non-food items as well.

Chemicals, detergents & other cleaning materials are stored in designated areas away from food items. Relevant Material and Safety Data Sheets (MSDS) are available.

All non-conforming/damaged products are clearly identified & separated in a designated area for appropriate disposition.

No storage of food items in food storage prohibited areas such as locker rooms, toilets, garbage rooms, mechanical rooms, open exterior area & etc.

No gasoline/diesel driven forklift.

No eating, smoking, spitting or any unhygienic practices in food storage area.

Pest Control

No sign of pest infestation.

Carried out by external pest controller/trained staff.

Toxic rodent baits are not used in food storage area.

No insect-expelled type of fly-killing device is used at open product areas.

Waste Disposal

Adequate & appropriate refuse containers are provided. All waste is removed at regular interval to minimize contamination.

Containers used for waste are clearly identified, covered, leak-proof & if feasible, internally lined with a plastic bag.

Staff Facilities

Toilet shall be adequately segregated & shall not open directly into food storage area.

Toilet shall be provided with hand-washing facilities comprising of water taps, liquid soap & appropriate hand drying facilities.

Toilets are clean & kept close; Toilet facilities are in good working order.

Food Items Identification & Traceability

All food items are properly labeled.

Effective traceability system & recall capability.

Dispatch & Transport

Food vehicles are internally lined with appropriate material & provided with suitable facilities.

Frozen/chilled food items are transported at proper temperatures with transportation temperature being monitored & recorded.

Vehicles are covered, clean, free from pest infestation & other contaminants.

Separate food vehicles are used for unpacked/ high-risk raw food items & packed finished products or vice versa.

Training Programs

Good warehouse practices/food handling training are provided to relevant staff.

Documentation & Records

Cleaning Schedule & records.

Calibration records for temperature monitoring/measuring equipment.

Storage temperature monitoring records.

Pest control is documented & records are maintained.

Food vehicles cleaning & maintenance records/container inspection records.

Violation Records

Structure/Premises: Written warnings & Summary action.

Food Storage Practices & Handling: Written warnings & Summary action.

Completion

Full Name and Signature of the Inspector

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This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.